2012 Minutes
January |
April |
July |
October |
Board of Finance |
Public Hearing for Additional Appropriation |
August |
November |
February |
May |
Public Hearing on 2013 Budget |
December |
March |
June |
September |
|
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
January 18, 2012
President Ihnat called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Jessica Stalnaker moved to approve the minutes of the regular monthly meeting held December 14, 2011 as distributed. Motion carried.
There was a correction made to the Vectren gas bill figure. The correct amount should be $206.26. This makes the total for the claims paid after the December 14, 2011 Board meeting $260,103.51 and the total to be approved $424,573.38. Greg Fisher moved to approve the claims as corrected subject to an outside audit. Motion carried.
Jim Stuart moved to approve the Resolution to Transfer $97,000 to the Rainy Day Fund. Motion carried.
Jim Stuart moved to approve the Resolution to Pay Bills with Prior Approval. Motion carried.
Jessica Stalnaker moved to approve the Resolution for the Executive Session held December 14, 2011. Motion carried.
President Ihnat appointed Jessica Stalnaker (chair), Christi Maidlow, and Jim Stuart to the Nominating Committee. Officers will be elected in February and will start their terms in March.
There have been changes proposed to the Collection Development Policy, Purchasing Policy, and Circulation of Materials Policy. Jim Stuart moved to approve these policies with the changes discussed. Motion carried.
Sarah gave her Director’s report and reported on Legislative issues.
Being no other business and no comments from the floor, Jessica Stalnaker moved to adjourn. Meeting adjourned at 4:45 p.m.
Trustees Present
Tammy Ihnat, President Jessica Stalnaker, Secretary Greg Fisher, Treasurer
Christi Maidlow
Trustees Absent
Paul Muething, Vice President Duane Hoak
_____________________________________________________________________
Minutes of the Board of Finance meeting of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
January 18, 2012
President Ihnat called the meeting to order at 4:46 p.m. in the Board Room of the Main Library.
Jim Stuart moved to have the officers of the Board serve in their same capacity as officers of the Board of Finance. Motion carried.
Tonya Carman presented the report of investments for First Merchants Bank. The interest rate was corrected on the report of investments to 0.3%. She also presented the register of investments.
The Finance and Investment Policy was reviewed.
Jim Stuart moved to adjourn. The meeting was adjourned at 4:55 p.m.
Trustees Present
Tammy Ihnat, President Jessica Stalnaker, Secretary Greg Fisher, Treasurer
Christi Maidlow Jim Stuart
Trustees Absent
Duane Hoak Paul Muething
_________________________
Jessica Stalnaker, Secretary
_____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
February 15, 2012
President Ihnat called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Jim Stuart moved to approve the minutes of the regular monthly meeting held January 18, 2012 as distributed. Motion carried.
Greg Fisher moved to approve the claims as presented subject to an outside audit. Motion carried.
Jessica Stalnaker moved, on behalf of the Nominating Committee, to approve the following slate of officers; Tammy Ihnat, President, Christi Maidlow, Vice President, Jim Stuart, Secretary and Greg Fisher, Treasurer. Motion carried. They will assume their duties in March.
Jessica Stalnaker is moving out of the library district so she will no longer be able to serve on the Board.
Jessica Stalnaker moved to approve the minutes of the Board of Finance meeting held January 18, 2012. Motion carried.
Paul Muething moved to approve the 2013 Holiday Schedule as presented. Motion carried.
Sarah gave her Director’s report and reported on Legislative issues. She also distributed the 2011 Annual Report.
Being no other business and no comments from the floor, Jessica Stalnaker moved to adjourn. Meeting adjourned at 4:40 p.m.
Trustees Present
Tammy Ihnat, President Paul Muething, Vice President Jessica Stalnaker, Secretary
Greg Fisher, Treasurer Christi Maidlow Jim Stuart
Trustees Absent
Duane Hoak
___________________________
Jim Stuart, Secretary
_____________________________________________________________________
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Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
March 21, 2012
President Ihnat called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
She welcomed Lynn Rowley to the Board.
Christi Maidlow moved to approve the minutes of the regular monthly meeting held February 15, 2012 as distributed. Motion carried.
Greg Fisher moved to approve the claims as presented subject to an outside audit. Motion carried.
Greg Fisher moved to approve the Resolution for Advance Draw. Motion carried.
Jim Stuart moved to make a technical correction to the 2012 LIRF Budget Form 4A in the amount of $246,371. Motion carried.
Jim Stuart moved to approve the nomination of Linda Richey as the recipient of the 2012 Carnegie Award. Motion carried.
Paul Muething moved to approve the change to the Code of Conduct Policy as presented. Motion carried.
Russ Jones gave a demonstration of the new HVAC computer software.
Mary Simpson gave her report on Circulation Services.
Sarah gave her Director’s report. Greg Fisher has been reappointed for another 4 year term.
President Ihnat announced that the Board will host a reception for staff on April 10 in honor of National Library Workers Day.
Being no other business and no comments from the floor, Lynn Rowley moved to adjourn. Meeting adjourned at 5:10 p.m.
Trustees Present
Tammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, Secretary
Greg Fisher, Treasurer Paul Muething Lynn Rowley
Trustees Absent
Duane Hoak
___________________________
James Stuart, Secretary
_____________________________________________________________________
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Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
April 18, 2012
President Ihnat called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular monthly meeting held March 21, 2012 as distributed. Duane Hoak abstained from voting since he was not at the March meeting. Motion carried.
Greg Fisher moved to approve the claims as presented subject to an outside audit. Motion carried.
Mike and Kevin Montgomery presented preliminary plans for the space to be used for a new programming room. Lynn Rowley moved to proceed with Option 3. Motion carried.
Duane Hoak moved to approve Sarah’s recommendation to advertise for an additional appropriation at a $500,000 level.
Jim Stuart moved to have the May 16 meeting at Main instead of Lapel. There will be a public hearing for the additional appropriation at this meeting. Motion carried. Duane Hoak moved to have the June 20 meeting at the Lapel Branch. Motion carried.
Jim Stuart moved to accept the health insurance renewal from Anthem. Motion carried.
Sarah reviewed the Long Range Plan progress report.
We have received an LSTA grant to purchase 10 laptops and a mobile cart. Lynn Rowley moved to approve the Resolution allowing Sarah to sign this contract on behalf of the Library. Motion carried.
Sarah gave her Director’s report.
Being no other business and no comments from the floor, Greg Fisher moved to adjourn. Meeting adjourned at 4:55 p.m.
Trustees Present
Tammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, Secretary
Greg Fisher, Treasurer Paul Muething Lynn Rowley
Duane Hoak
___________________________
James Stuart, Secretary
_____________________________________________________________________
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Minutes of the Public Hearing for Additional Appropriation of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
May 16, 2012
President Ihnat called the meeting to order at 4:15 in the Board Room of the Main Library.
We have advertised for an additional appropriation of $500,000 from LIRF to be used for our remodeling project.
President Ihnat asked for comments from the public. There were none.
Greg Fisher moved to approve the Resolution to appropriate $500,000 from the LIRF Operating Balance into the LIRF Budget. Motion carried.
Jim Stuart moved to adjourn the public hearing. Meeting adjourned at 4:20pm.
Trustees present
Tammy Ihnat, President James Stuart, Secretary Greg Fisher, Treasurer
Paul Muething Duane Hoak Lynn Rowley
Trustees absent
Christi Maidlow, Vice President
___________________________
James Stuart, Secretary
_____________________________________________________________________
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Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
May 16, 2012
President Ihnat called the meeting to order at 4:20 p.m. in the Board Room of the Main Library.
Lynn Rowley moved to approve the minutes of the regular monthly meeting held April 18, 2012 as distributed. Motion carried.
Greg Fisher moved to approve the claims as corrected subject to an outside audit. Motion carried.
Lynn Rowley moved to approve the Resolution to Establish New Subcategory in Operating Fund and to Transfer Funds between Major Categories within the Library Operating Fund.
This creates a new subcategory for EBooks and databases within the Other Services and Charges category. Motion carried.
President Ihnat presented the Carnegie Award to Linda Richey.
Mike and Kevin Montgomery presented the design for the new programming room. Jim Stuart moved approval of the design as outlined. Motion carried.
Sarah gave her Director’s report.
The June 20 meeting will be at the Lapel Branch.
Being no other business and no comments from the floor, Greg Fisher moved to adjourn. Meeting adjourned at 5:00 p.m.
Trustees Present
Tammy Ihnat, President Jim Stuart, Secretary Greg Fisher, Treasurer
Paul Muething Lynn Rowley Duane Hoak
Trustees Absent
Christi Maidlow, Vice President
___________________________
James Stuart, Secretary
_____________________________________________________________________
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Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
June 20, 2012
President Ihnat called the meeting to order at 4:15 p.m. at the Lapel Branch Library.
Jim Stuart moved to approve the minutes of the Public Hearing for Additional Appropriation held May 16, 2012 in the Board Room of the Main Library as distributed. Motion carried.
Paul Muething moved to approve the minutes of the regular monthly meeting held May 16, 2012 as distributed. Motion carried.
Greg Fisher moved to approve the claims as corrected subject to an outside audit. Motion carried.
President Ihnat appointed the Budget Committee. Duane Hoak will chair and the committee will also include Christi Maidlow and Greg Fisher.
Paul Muething moved, on behalf of the Insurance Advisory Committee, to drop the $10,000 crime coverage from our package because we have a separate $250,000 crime policy. Motion carried.
Greg Fisher gave his report on the Lapel Branch statistics.
Cassaundra Day gave her Lapel Branch report.
Sarah gave her Director’s report.
Being no other business and no comments from the floor, Christi Maidlow moved to adjourn. Meeting adjourned at 5:10 p.m.
Trustees Present
Tammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, Secretary
Greg Fisher, Treasurer Duane Hoak Lynn Rowley
Paul Muething
Trustees Absent
None
___________________________
James Stuart, Secretary
_____________________________________________________________________
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Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
July 18, 2012
President Ihnat called the meeting to order at 4:15pm in the Board Room of the Main Library.
Duane Hoak moved to approve the minutes of the regular monthly meeting held June 20, 2012 as presented. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried.
Mike and Kevin Montgomery presented their recommendation on the bid results for the third floor programming room. They recommended approval of United Construction’s bid for general construction. Jim Stuart moved to approve United Construction’s bid. Motion carried.
Sarah gave the Long Range Plan report.
Jill Campbell gave her report on the Information Services Department.
Sarah gave her Director’s report.
Being no other business and no comments from the floor, Lynn Rowley moved to adjourn. Meeting adjourned at 5:00pm.
Trustees Present
Tammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, Secretary
Greg Fisher, Treasurer Lynn Rowley, Member Duane Hoak, Member
Trustees Absent
Paul Muething, Member
___________________________
Jim Stuart, Secretary
_____________________________________________________________________
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Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
August 15, 2012
President Ihnat called the meeting to order at 4:15pm in the Board Room of the Main Library.
Duane Hoak moved to approve the minutes of the regular monthly meeting held July 18, 2012 as presented. Motion carried.
Greg Fisher examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried.
The Library Director requested permission to negotiate and sign a contract with Professional Staff Management. Duane Hoak moved to authorize the director to sign such a contract not exceeding $36,000 and not surpassing 16 months in length. Motion carried.
Duane Hoak moved, on behalf of the Budget Committee, to advertise the 2013 Operating Budget at $4,231,007.45 and to use $506,932.45 from the operating balance to cover the total projected shortfall for 2013. Motion carried. Duane Hoak moved, on behalf of the Budget Committee, to advertise the 2013 Maximum Levy at $4,090,978. Motion Carried. Duane Hoak moved, on behalf of the Budget Committee, to advertise the 2013 LIRF Budget at $246,371. Motion carried.
Jim Stuart moved to approve the July 1, 2013-June 30, 2014 renewal for the Indiana State Library consortium for Internet access. Motion carried.
Jim Stuart moved to approve the Anderson Public Library Social Media Policy as amended. Motion carried.
Sarah Later gave her Director’s report.
Being no other business and no comments from the floor, Lynn Rowley moved to adjourn. Meeting adjourned at 5:30pm.
Trustees Present
Tammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, Secretary
Greg Fisher, Treasurer Lynn Rowley, Member Duane Hoak, Member
Paul Muething, Member
Trustees Absent
None
___________________________
Jim Stuart, Secretary
_____________________________________________________________________
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Minutes of the Public Hearing on the 2013 Budget of
Anderson Public Library, serving Anderson City, Anderson, Stony Creek, and Union Townships
September 19, 2012
President Ihnat called the meeting to order at 4:15pm in the Board Room of the Main Library.
Sarah presented an overview of the 2013 budget.
Being no other business and no comments from the floor, James Stuart moved to adjourn. Meeting adjourned at 5:00pm.
Trustees Present
Tammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, Secretary
Greg Fisher, Treasurer Duane Hoak, Member Paul Muething, Member
Trustees Absent
Lynn Rowley, Member
___________________________
Jim Stuart, Secretary
_____________________________________________________________________
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Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek, and Union Townships Public Library Board of Trustees
September 19, 2012
President Ihnat called the meeting to order at 4:20pm in the Board Room of the Main Library.
Duane Hoak moved to approve the minutes of the regular monthly meeting held August 15, 2012 as presented. Motion carried.
Greg Fisher examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried.
Mike Montgomery presented a new project estimate and a technology budget model for the new Programming Room.
The Board discussed using a new appraisal form for the Director but chose not to approve the proposed form.
Sarah recommended reappointing Janice Bryan and Jim Myers to the Insurance Advisory Committee.
Duane Hoak moved to approve the reappointment of Janice Bryan and Jim Myers to the Insurance Advisory Committee. Motion Carried.
Susan Robinson gave her department report.
Sarah Later gave her Director’s report.
Being no other business and no comments from the floor, Christi Maidlow moved to adjourn. Meeting adjourned at 5:00pm.
Trustees Present
Tammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, Secretary
Greg Fisher, Treasurer Duane Hoak, Member Paul Muething, Member
Trustees Absent
Lynn Rowley, Member
___________________________
Jim Stuart, Secretary
_____________________________________________________________________
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Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek, and Union Townships Public Library Board of Trustees
October 17, 2012
President Ihnat called the meeting to order at 4:15pm in the Board Room of the Main Library.
Jim Stuart moved to approve the minutes of the Public Hearing on the 2013 Budget held September 19, 2012 as corrected. Motion carried.
Paul Muething moved to approve the minutes of the regular monthly meeting held September 19, 2012 as presented. Motion carried.
Greg Fisher examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried.
Greg Fisher moved to approve the Resolution to Request Advance Draw. Motion carried.
Duane Hoak moved, on behalf of the Budget Committee, to enter into a one-year contract with Spinweb to redesign the library’s website and provide unlimited training and support for a total cost of $13,500.
Duane Hoak moved, on behalf of the Budget Committee, to approve the 2013 Operating Budget of $4,231,007. Motion carried. Duane Hoak moved, on behalf of the Budget Committee, to approve the 2013 LIRF Budget of $246,371. Motion carried.
The Board approved a property tax levy of $4,090,978 and a tax rate of .3194.
Jim Stuart moved to extend the library’s contract with Remax. Motion carried.
Jim Stuart moved approval of closing the Indiana Room on Sundays. Motion carried.
The Board reviewed the Insurance Advisory Committee’s Bylaws.
Jackie Davis gave her department report.
Beth Oljace demonstrated the Fold3 database.
Sarah Later gave her Director’s report.
Being no other business and no comments from the floor, Jim Smith moved to adjourn. Meeting adjourned at 5:30pm.
Trustees Present
Tammy Ihnat, President Jim Stuart, Secretary Lynn Rowley, Member
Greg Fisher, Treasurer Duane Hoak, Member Paul Muething, Member
Trustees Absent
Christi Maidlow, Vice President
___________________________
Jim Stuart, Secretary
_____________________________________________________________________
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Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek, and Union Townships Public Library Board of Trustees
November 14, 2012
President Ihnat called the meeting to order at 4:15pm in the Board Room of the Main Library.
Duane Hoak moved to approve the minutes of the regular monthly meeting held October 17, 2012 as corrected. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried.
Jim Stuart moved to approve the 2013 Salary Schedule. Motion carried.
Paul Muething moved to approve the Resolution to Renew Our Cash Management Account. Motion carried. Jim Stuart was not present during the discussion of the resolution and abstained from the vote due to a conflict of interest.
Lynn Rowley moved to approve the 2013-2015 Technology Plan. Motion carried.
Lynn Rowley moved to approve the revisions of the Long Range Plan. Motion carried.
Jim Stuart moved to approve naming the new programming room the “Cardinal Room”. Motion carried.
Jim Bittner gave his report on the Extension Building.
Sara Humm gave her eKeeper report.
Russ gave his department report.
Sarah gave her Director’s report.
Being no other business and no comments from the floor, Jim Stuart moved to adjourn. Meeting adjourned at 5:10pm.
Trustees Present
Tammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, Secretary
Greg Fisher, Treasurer Duane Hoak, Member Paul Muething, Member
Lynn Rowley, Member
Trustees Absent
None
___________________________
Jim Stuart, Secretary
_____________________________________________________________________
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Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library Board of Trustees
December 19, 2012
President Ihnat called the meeting to order at 4:15pm in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular monthly meeting held November 14, 2012 as presented. Motion carried.
Greg Fisher examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried.
Tonya presented her 2012 Financial Review.
Jim Stuart moved to approve the 2012 Library Emergency Appropriation Resolution. Motion carried.
Duane Hoak moved to approve the 2012 LIRF Transfer Resolution. Motion carried.
Greg Fisher moved to approve the 2012 Resolution to Encumber LIRF Funds. Motion carried.
Jim Stuart moved to approve the 2012 Resolution to Encumber Operating Funds. Motion carried.
Paul Muething moved to approve the Resolution for the Executive session held November 14, 2012. Motion carried.
Lynn Rowley moved to approve the Mobile Device Borrowing Policy and to eliminate the Laptop Checkout Policy. Motion carried.
Sarah recommended leaving the non-resident fee at $150. Duane Hoak moved to approve leaving the non-resident fee at $150 for 2013.
Sarah gave her Director’s report.
Being no other business and no comments from the floor, Christi Maidlow moved to adjourn. Meeting adjourned at 4:55pm.
Trustees Present
Tammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, Secretary
Greg Fisher, Treasurer Duane Hoak, Member Paul Muething, Member
Lynn Rowley, Member
Trustees Absent
None
___________________________
Jim Stuart, Secretary
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