2010 Minutes
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Public Hearing on 2011 Budget |
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____________________________________________________________________
Minutes of the regular monthly meeting
of the
Anderson City, Anderson, Stony Creek
and Union Townships
Public Library
Board of Trustees
January 20, 2010
President Jim Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular monthly meeting held December 16, 2009 as published. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. The check to Dezelan-GDM Insurance Agency was a duplicate. They will return the check to us. It will be voided. We will also get a refund for part of the check sent to the Chamber of Commerce. Motion carried.
Greg Fisher moved to approve the Resolution to Pay Bills with Prior Approval (between Board meetings). Motion carried.
Dick Wiley, Chairman of the Board of Public Safety, spoke to the Board about Madison County’s and the City’s Emergency Management Departments leasing the Extension Building. The Board gave Jim Bittner approval to meet with Mr. Wiley and give a report at the February meeting.
The City has a surveillance camera mounted on a utility pole in our parking lot that monitors activity in front of our building. They would like to install a new camera that rotates and has the capability to zoom in on things. They would like for the library to share in the $3,200 cost of this camera. The city will install the camera and maintain it. Christi Maidlow moved to give Sarah permission to work with Mr. Wiley on purchasing the camera and approaching nearby businesses to help with the cost. The vote was taken. It was Greg Fisher, Jessica Stalnaker, and Christi Maidlow voting aye and Paul Muething voting nay. Motion carried by majority.
Paul Muething moved to give Sarah the authority to work with Jim Bittner in the purchase of the property at 13th and Central Avenue, up to a maximum of $33,000. Motion carried.
Staff has reviewed the Library’s policies and a few minor changes have been suggested. Greg Fisher moved to approve the policy changes as presented to the Board in the packet. Motion carried.
Sarah reviewed the accomplishments made on the 2009-2011 Strategic Plan. She presented the 2010-2012 Strategic Plan for approval. Paul Muething moved to approve the 2010-2012 Strategic Plan as presented. Motion carried.
President Stewart appointed the following members to the Nominating Committee; Tammy Ihnat, chair, Greg Fisher, and Jessica Stalnaker. They will bring a slate of officers to the February meeting.
Sarah gave her Director’s report and also reported on Legislative issues.
Being no other business and no comments from the floor, Paul Muething moved to adjourn. The meeting was adjourned at 5:45 p.m.
Trustees Present
James Stuart, President Paul Muething, Secretary Greg Fisher, Treasurer
Jessica Stalnaker Christi Maidlow
Trustees Absent
Duane Hoak Tammy Ihnat, Vice President
___________________________
Paul Muething, Secretary
____________________________________________________________________
Board of Finance meeting
of the
Anderson City, Anderson, Stony Creek
and Union Townships Public Library
Board of Trustees
January 20, 2010
President Stewart called the meeting to order at 5:45 p.m. in the Board Room of the Main Library.
Greg Fisher moved to have the officers of the Board serve in their same capacity as officers of the Board of Finance. Motion carried.
Tonya Carman presented the report of investments for First Merchants Bank and National City Bank. She also presented the register of investments. Greg Fisher moved to approve these reports. Motion carried.
Jessica Stalnaker moved to approve the Finance and Investment Policy. Motion carried.
Paul Muething moved to designate the Anderson Herald–Bulletin and the Times Post as the newspapers to be used for advertising. Motion carried.
Jessica Stalnaker moved to adjourn. The meeting was adjourned at 5:50 p.m.
Trustees Present
Jim Stuart, President Paul Muething, Secretary Greg Fisher, Treasurer
Jessica Stalnaker Christi Maidlow
Trustees Absent
Tammy Ihnat, Vice President Duane Hoak
_________________________
Paul Muething, Secretary
____________________________________________________________________
Anderson City, Anderson, Stony Creek and Union Townships Public Library
Board of Trustees
Minutes
February 17, 2010
President Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Christi Maidlow moved to approve the minutes of the regular monthly meeting held January 20, 2010 as published. Motion carried. Jessica Stalnaker moved to approve the minutes of the Board of Finance meeting held January 20, 2010 as published. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried. Paul Muething complimented staff on the significant cuts that have been made in the expenses.
Jim Bittner said that Madison County Emergency Management still has an interest in the Extension building but there is nothing new to report. Mr. and Mrs. Davis are willing to sell their lot to the library for $30,000. Mr. Bittner strongly recommends a Phase 1 environmental test be done on the property since it was the site of a gas station many years ago. Jessica Stalnaker moved to have Mr. Bittner draw up a purchase contract contingent to the results of a Phase 1 environmental test. Motion carried unanimously.
Neither Rax nor AT&T want to help with the cost of the new surveillance camera the City would like to put in our parking lot. Sarah will continue to work with Mr. Wiley on this project.
Paul Muething moved to approve the 2011 Holiday Schedule as presented. Motion carried.
Greg Fisher moved to approve the revised Board of Trustees By-Laws as presented. Carried.
Jessica Stalnaker moved, on behalf of the Nominating Committee, to approve the following slate of officers: Jim Stuart, President, Tammy Ihnat, Vice President, Jessica Stalnaker, Secretary, and Greg Fisher, Treasurer. Motion carried.
It was the consensus of the Board to move the March meeting to March 24.
Sarah gave her Director’s report and also reported on Legislative issues.
Being no other business and no comments from the floor, Paul Muething moved to adjourn. The meeting was adjourned at 5:00 p.m.
Trustees Present
James Stuart, President Paul Muething, Secretary Greg Fisher, Treasurer
Jessica Stalnaker Christi Maidlow
Trustees Absent
Duane Hoak Tammy Ihnat, Vice President
___________________________
Jessica Stalnaker, Secretary
____________________________________________________________________
Anderson City, Anderson, Stony Creek and Union Townships Public Library
Board of Trustees
Minutes
March 24, 2010
President Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular monthly meeting held February 17, 2010 as published. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Duane Hoak moved to approve the Corporate Resolution to Designate Representative. Motion carried.
Cory Smith, from HydroTech, gave a report on the Phase 1 environmental study that was done on the property at 13th and Central. Even though no environmental problems have been reported about the site because of the gas station that was previously on the property, Mr. Smith recommends that a Phase 2 study be done to make sure it is an environmentally sound property. This would cost between $3,000 and $5,000. It was the consensus of the Board that the seller absorbs the cost of this Phase 2 study. Jim Bittner will contact the owners and report back to Sarah.
Beth Oljace nominated Fred and Alice Milley for the 2010 Carnegie Award. Tammy Ihnat moved to approve Fred and Alice Milley as recipients of this award. Motion carried.
Sarah gave her Director’s report and also reported on Legislative issues.
Jim Stuart reviewed a spreadsheet showing Tax Levies, Budgets, Miscellaneous Revenues, and Operating Balances for the last 7 years.
It was the consensus of the Board to move the April meeting to April 28.
Beth Oljace gave a demonstration of three new military related Indiana Room databases.
There were two Boy Scouts at the meeting who are working on a badge. They both spoke to the Board voicing their concerns about the hours we are open at the Lapel Branch.
Being no other business, Duane Hoak moved to adjourn. Meeting was adjourned at 5:30 p.m.
Trustees Present
James Stuart, President Tammy Ihnat, Vice President Jessica Stalnaker, Secretary
Greg Fisher, Treasurer Christi Maidlow Paul Muething
Duane Hoak
Trustees Absent
None
___________________________
Jessica Stalnaker, Secretary
____________________________________________________________________
regular monthly meeting of the
Anderson City, Anderson, Stony Creek and
Union Townships Public Library
Board of Trustees
April 28, 2010
In the absence of President Stuart, Vice President Ihnat called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Vice President Ihnat presented the 2010 Carnegie Award to Fred and Alice Milley.
Jessica Stalnaker moved to approve the minutes of the regular monthly meeting held March 24, 2010 as published. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Jim Bittner gave a real estate report. The owners of the property at 13th and Central are not willing to pay for a Phase 2 environmental study. It was the consensus of the Board that this study needs to be done. Duane Hoak moved to authorize a contract with HydroTech for a Phase 2 study not to exceed $5,000. Motion carried.
There were three options given to the Board on the staff health insurance renewal. Paul Muething moved to accept Sarah’s recommendation to go with Plan A for our health insurance renewal. Motion carried.
Duane Hoak moved to approve the Resolution to Authorize Electronic Payment of Claims, effective July 1, 2010. Motion carried.
Greg Fisher moved to approve the Resolution to Issue Cards to School Personnel, effective July 1, 2010. Carried. The Library Card Issuing Policy has been revised to include these cardholders. Greg Fisher moved to approve the revisions to this policy. Carried.
The Weapons Policy has had some minor wording changes. Jessica Stalnaker moved to approve these changes. Carried.
Sarah recommends buying a truck and a snowplow so we will not have the expense of snow removal, it could be done in-house. Duane Hoak moved to delay any judgment on this recommendation and then consider it within the context of the budget. Motion carried.
Jackie Davis gave a Collection Development Survey report.
Sarah gave her Director’s report and also reported on Legislative issues.
Being no other business, Paul Muething moved to adjourn. Meeting adjourned at 5:30 p.m.
Trustees Present
Tammy Ihnat, Vice President Jessica Stalnaker, Secretary Greg Fisher, Treasurer
Christi Maidlow Paul Muething Duane Hoak
Trustees Absent
James Stuart, President
___________________________
Jessica Stalnaker, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships
Public Library
Board of Trustees
May 19, 2010
President Stuart called the meeting to order at 4:15 p.m. at the Lapel Branch.
Paul Muething moved to approve the minutes of the regular monthly meeting held April 28, 2010 as published. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Cory Smith from HydroTech reported the results of the Phase II environmental study on the property at 13th and Central. Jim Bittner gave a real estate report and answered questions. Paul Muething moved to offer $30,000 for the property at 1231 Central Avenue. After discussion, the motion was amended to allow Mr. Bittner to counter offer at $31,500 if the $30,000 offer was turned down. Motion carried.
President Stuart appointed Duane Hoak, Greg Fisher, and Jessica Stalnaker to the budget committee. Duane will serve as chair.
Teresa gave the Lapel report in the form of a Power Point presentation.
Sarah briefly went over the Director’s Report.
Being no other business, Paul Muething moved to adjourn. Meeting adjourned at 5:05 p.m.
Trustees Present
Jim Stuart, President Tammy Ihnat, Vice President Jessica Stalnaker, Secretary
Greg Fisher, Treasurer Christi Maidlow Duane Hoak
Paul Muething
Trustees Absent
None
_____________________________
Jessica Stalnaker, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and
Union Townships Public Library
Board of Trustees
June 16, 2010
President Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Duane Hoak moved to approve the revised minutes of the regular monthly meeting held May 19, 2010 as distributed. Motion carried. Secretary Stalnaker had not yet arrived so President Stuart appointed Christi Maidlow as Secretary Pro-Tem.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Bob Hackler gave the Friends of the Library report.
Duane Hoak moved to approve Sarah’s recommendation to arrange for an auctioneer to sell personal property no longer needed or used by the library. Motion carried.
Tammy Ihnat moved to approve Sarah’s recommendation to maintain the non-resident fee at $150. Motion carried.
Jessica Stalnaker moved to approve the Resolution Authorizing Electronic Funds Transfer with the correct code. Motion carried.
Greg Fisher moved to approve the Resolution to Request Advance Draw. Motion carried.
Jessica Stalnaker moved to complete the contract with Jim Bittner to purchase the property at 13th and Central. The net amount given to the seller will be $33,005.61. This money will come out of LIRF. Motion carried.
Tammy Ihnat moved to approve the equipment upgrades for Gigabit service. The money will be taken out of LIRF. Motion carried.
Tammy Ihnat moved to approve the Resolution for the Executive Session held May 19. Carried.
The Meeting Room Policy has had some minor wording changes. Tammy Ihnat moved to approve these changes. Carried.
Jill Campbell gave a presentation of the library’s presence on Twitter and Facebook.
Frank Lucas gave a demonstration of the new online sign up software for the Summer Reading Program.
Sarah gave her Director’s report and also reported on Legislative issues.
APL customer, Tom Winters, made an appeal to the Board to resolve a fine he has for a damaged book. Duane Hoak moved to table a decision on Mr. Winter’s request until the July meeting. Carried.
Jessica Stalnaker moved to adjourn. Meeting adjourned at 5:10 p.m.
Trustees Present
James Stuart, President Tammy Ihnat, Vice President Jessica Stalnaker, Secretary
Greg Fisher, Treasurer Christi Maidlow Duane Hoak
Trustees Absent
Paul Muething
___________________________
Jessica Stalnaker, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and
Union Townships Public Library
Board of Trustees
July 21, 2010
In the absence of President Stuart, Vice President Ihnat called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Christi Maidlow moved to approve the minutes of the regular monthly meeting held June 16, 2010 as distributed. Motion carried. Secretary Stalnaker had not yet arrived so Vice President Ihnat appointed Christi Maidlow as Secretary Pro-Tem.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Duane Hoak moved to approve Sarah’s recommendation to increase our Unique Management collection fees for our small balance program to $7 and for our large balance program to $15. Motion carried.
Christi Maidlow moved to approve the Resolution for the Executive Session held June 16, 2010. Motion carried.
Next on the agenda was a customer request regarding damaged materials. Duane Hoak moved to not accept the appeal or any of the options Mr. Winters is offering and that the Board instructs management to apply the policy as it has already set out to do. Motion carried. Greg Fisher recommends a few minor wording changes to the Lost or Damaged Materials Policy. This will be reviewed in January with the rest of the policies.
Greg Fisher moved to give Jim Stuart permission to sign a letter in support of the County’s scheduled tax sale. Motion carried.
Greg Fisher gave a report on Lapel statistics.
Beth Oljace gave her report on the Indiana Room.
Sarah gave her Director’s report and also reported on Legislative issues. Dennis Jackson will do the auction on November 13.
Being no other business and no other comments from the floor, Jessica Stalnaker moved to adjourn. Meeting adjourned at 5:10 p.m.
Trustees Present
Tammy Ihnat, Vice President Jessica Stalnaker, Secretary Greg Fisher, Treasurer
Christi Maidlow Duane Hoak
Trustees Absent
James Stuart, President Paul Muething
___________________________
Jessica Stalnaker, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships
Public Library Board of Trustees
August 18, 2010
President Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Duane Hoak moved to approve the minutes of the regular monthly meeting held July 21, 2010 as distributed. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit. There was an error made on the amount of the Vendors-Monthly Bills total. This amount was corrected and Greg Fisher moved to approve the claims as corrected. Motion carried.
Duane Hoak reported that the Budget Committee recommends we do not file the excess levy appeal.
Duane Hoak, on behalf of the Budget Committee, moved to advertise our 2011 Operating Budget at the maximum allowed by state law, of $3,999,773 and our tax levy at the maximum of $3,868,373. Motion carried.
Duane Hoak, on behalf of the Budget Committee, moved to advertise our 2011 LIRF Budget at $246,371. Motion carried.
Duane Hoak, Chair of the Budget Committee, gave a report on the work the committee has been doing so far. Staff has given the committee 3 budget scenarios to work with. The committee would like to see that the library maintains the current level of service at the current staffing level.
Paul Muething moved to approve Sarah’s recommendation to use the $5,000 gift from the Colts to support our early literacy efforts. Motion carried.
Sue Robinson gave a PowerPoint presentation report on Children’s Services.
Cassaundra Day gave her report on Circulation Services in the form of a pop-quiz.
Sarah gave her Director’s report and also reported on Legislative issues.
Being no other business and no comments from the floor, Jessica Stalnaker moved to adjourn. Meeting adjourned at 5:10 p.m.
Trustees Present
James Stuart, President Tammy Ihnat, Vice President Jessica Stalnaker, Secretary
Greg Fisher, Treasurer Christi Maidlow Duane Hoak
Paul Muething
Trustees Absent
None
___________________________
Jessica Stalnaker, Secretary
____________________________________________________________________
on the 2011 Budget of the
Anderson City, Anderson, Stony Creek and Union Townships
Public Library
September 15, 2010
President Stuart called the public hearing to order at 4:15 in the Board Room of the Main Library.
Sarah said the 2011 Operating Budget has been advertised at $3,999,773, the 2011 Levy amount to be raised at $3,868,373 and the 2010 LIRF Budget at $246,371. These figures have been filed and advertised twice in the Herald-Bulletin and the Times-Post.
President Stuart asked if there were any comments from the public. There was none.
Paul Muething moved to adjourn the public hearing.
The meeting was adjourned at 4:20 p.m.
Trustees present
Jim Stuart, President Jessica Stalnaker, Secretary Greg Fisher, Treasurer
Christie Maidlow Duane Hoak
Trustees absent
Tammy Ihnat, Vice President
___________________________________
Jessica Stalnaker, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting
of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library
Board of Trustees
September 15, 2010
President Stuart called the meeting to order at 4:20 p.m. in the Board Room of the Main Library.
Christi Maidlow moved to approve the minutes of the regular monthly meeting held August 18, 2010 as distributed. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried.
Duane Hoak gave a report on behalf of the Budget Committee. The committee’s 2011 Budget Proposal is a revised version of Plan 3 that was presented to the Board last month. We will receive more COIT money than originally anticipated. This plan includes a 17% book budget, a 2% COLA for staff, a 10% health insurance increase, and $150,000 for LIRF. The Board will approve the 2011 Budget at the October 20 meeting.
Paul Muething moved to approve Sarah’s recommendation to sell the School Bookmobile. Carried.
Sarah recommends installing a 10’ ceiling fan in the lobby. The Board would like for Russ to do more research on the company and the product and bring information to them next month.
Paul Muething moved to approve the recommended changes to the Circulation of Materials Policy to suspend borrowing privileges to customers with fees over $2.00 and any fees over six months old. This will be effective November 1, 2010. Motion carried.
Duane Hoak moved to approve the new Laptop Checkout Policy. Motion carried.
Greg Fisher moved to approve the Resolution for the State Internet Consortium for funding year 2011. Motion carried.
Frank Lucas gave his report on Computer Services.
Sarah gave her Director’s report and also reported on Legislative issues. The County’s tax sale has been scheduled for November 3.
Being no other business and no comments from the floor, Jessica Stalnaker moved to adjourn. Meeting adjourned at 5:30 p.m.
Trustees Present
James Stuart, President Jessica Stalnaker, Secretary Greg Fisher, Treasurer
Christi Maidlow Duane Hoak Paul Muething
Trustees Absent
Tammy Ihnat, Vice President
___________________________
Jessica Stalnaker, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library
Board of Trustees
October 20, 2010
President Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Duane Hoak moved to approve the minutes of the Public Hearing on the 2011 Budget held September 15, 2010 as distributed. Motion carried. Christi Maidlow moved to approve the minutes of the regular monthly meeting held September 15, 2010. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried.
Duane Hoak moved to approve the 2011 Operating Budget of $3,999,773 with a levy amount of $3,868,373 as advertised and submitted to a public hearing. Motion carried unanimously. Duane Hoak moved to approve the 2011 LIRF Budget of $246,371 as advertised and submitted to a public hearing. Motion carried unanimously.
Paul Muething moved to approve the Resolution Relative to Advance Draw. Carried.
At this point in the meeting President Stuart excused himself due to a conflict of interest and Vice President Ihnat chaired the meeting. Christi Maidlow moved to renew our cash management contract with First Merchants Bank for another 2 years. Motion carried. President Stuart returned to the meeting.
The Board chose not to act on Sarah’s recommendation to purchase a truck and snowplow.
Duane Hoak moved to approve Sarah’s recommendation to purchase a ceiling fan for the lobby. Motion carried.
Paul Muething moved to extend our listing contract with Jim Bittner for the Extension Building for another 6 months.
Paul Muething moved to approve the 2011-2014 Technology Plan. Motion carried.
The Communications Accommodations Policy was taken off the agenda.
Jackie Davis demonstrated the Leapfrog Tag and Tag Jr. collection that was purchased with the money given to us by Jim Ursay and the Indianapolis Colts.
Sarah gave her Director’s report and reported on Legislative issues.
Paul Muething would like for the Library’s Mission Statement to appear on the Agenda each month.
Being no other business and no comments from the floor, Jessica Stalnaker moved to adjourn. Meeting adjourned at 5:10 p.m.
Trustees Present
James Stuart, President Tammy Ihnat, Vice President Jessica Stalnaker, Secretary
Greg Fisher, Treasurer Christi Maidlow Duane Hoak
Paul Muething
___________________________
Jessica Stalnaker, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships
Public Library Board of Trustees
November 17, 2010
President Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Duane Hoak moved to approve the minutes of the regular monthly meeting held October 20, 2010 as distributed. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried.
Christi Maidlow moved to approve the 2011 Salary Schedule as presented. Motion carried.
Kim Wood has been a member of our Insurance Advisory Committee since 2007. His term expires in December and he is willing to serve another term. Sarah recommends he be reappointed for another 3-year term, ending December 2013. Duane Hoak moved to approve Sarah’s recommendation. Motion carried.
Paul Muething moved to adopt the Board Member Expectations Statement with the change that meeting attendance be at least 75%. Motion carried.
Sarah has made revisions to the current Board By-Laws. These revisions were reviewed and discussed. The final version will be voted on at the meeting in December.
Russ Jones gave his report on the Maintenance Department.
Shauna Branly gave a demonstration of the library’s new website that will “go live” soon.
Sarah gave her Director’s report and reported on Legislative issues.
Being no other business and no comments from the floor, Jessica Stalnaker moved to adjourn. Meeting adjourned at 5:05 p.m.
Trustees Present
James Stuart, President Jessica Stalnaker, Secretary Greg Fisher, Treasurer
Christi Maidlow Duane Hoak Paul Muething
Trustees Absent
Tammy Ihnat, Vice President
___________________________
Jessica Stalnaker, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
December 15, 2010
President Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular monthly meeting held November 17, 2010 as distributed. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried.
Duane Hoak moved to approve the 2010 Transfer Resolution as presented. Motion carried.
Greg Fisher moved to approve the LIRF Transfer Resolution of $150,000. Motion carried.
The Board gave Sarah permission to work with Jim Bittner on the possible sale of the Extension Building. They will report back to the Board in January.
Paul Muething moved to approve the First Merchants corporate authorization resolution. Motion carried.
Each Board member signed a Conflict of Interest Statement. This will be done annually.
The changes to the Board By-Laws that were discussed in November have been sent to the attorney and his recommendations were presented. Sarah will make the changes recommended at this meeting and the final version will be voted on at the meeting in January.
Duane Hoak moved to approve the Resolution for the Executive Session held November 17, 2010. Motion carried.
It was the consensus of the Board to move the December 2011 meeting to December 14.
Tammy Ihnat moved to approve the 2011-2013 Strategic Plan as amended during the discussion. Motion carried.
Paula Balensiefer gave her report on the Community Relations Department.
Sarah gave her Director’s report and reported on Legislative issues. There was $10,188 made from the auction.
Being no other business and no comments from the floor, Jessica Stalnaker moved to adjourn. Meeting adjourned at 5:30 p.m.
Trustees Present
James Stuart, President Tammy Ihnat, Vice President Jessica Stalnaker, Secretary
Greg Fisher, Treasurer Christi Maidlow Duane Hoak Paul Muething
___________________________
Jessica Stalnaker, Secretary
____________________________________________________________________