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2008 Minutes
____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
January 16, 2008 Trustees PresentJoni Brinkman, President Rhea Parshall, Vice President Tammy Ihnat, Secretary Paul Muething, Treasurer Jim Stuart Greg Fisher Chuck Lacey
President Brinkman called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Chuck Lacey moved to approve the minutes of the regular meeting held December 18, 2007 as published. Motion carried.
Paul Muething has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Jim Stuart commended staff for having a balance of over $250,000 at the end of the year with all the financial pressure there is from the property tax situation. Motion carried.
Jim Stuart moved to approve the Resolution to pay bills between Board meetings. Motion carried.
Rhea Parshall moved to leave our flood insurance coverage at the current level. Motion carried.
Ann Hoehn presented minor revisions to some of the library policies. On the Library Card Issuing Policy the board would like to see the wording any branch instead of just the Lapel Branch left in the policy. Paul Muething moved to approve the changes to the policies as recorded with the revision discussed. Motion carried.
Sarah presented a few minor changes to the Strategic Plan for 2008-2010. Tammy Ihnat moved to approve these changes as presented. Motion carried.
Sarah asked permission to sell the Watt Master controls that are no longer needed since the Honeywell heating/cooling system has been installed. Jim Stuart moved to sell these items. Motion carried.
Sarah recommends selling the 1938 fire engine that is housed on the west dock by sealed bid or Internet auction as allowed by Indiana Code 5-22-22. Jim Stuart moved to approve Sarah’s recommendation. Motion carried.
President Brinkman appointed the following Board members to the Nominating Committee: Chuck Lacey, Chair, Tammy Ihnat and Jim Stuart.
Sarah gave her Director’s report.
Being no other business or no comments from the floor Rhea Parshall moved to adjourn. The meeting was adjourned at 4:55 p.m.
_________________________ Tammy Ihnat, Secretary
____________________________________________________________________ Minutes of the Board of Finance meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
January 16, 2008
Trustees PresentJoni Brinkman, President Rhea Parshall, Vice President Tammy Ihnat, Secretary Paul Muething, Treasurer Jim Stuart Greg Fisher Chuck Lacey
President Brinkman called the meeting to order at 4:55 p.m. in the Board Room of the Main Library.
Jim Stuart moved to have the officers of the Board serve in their same capacity as officers of the Board of Finance. Motion carried.
Tonya Carman has done the report of investments for Madison Community Bank and National City Bank. She also presented the register of investments.
Rhea Parshall moved to approve the Finance and Investment Policy. There have been no changes made to it. Motion carried.
Rhea Parshall moved to designate the Anderson Herald–Bulletin and the Times Post as the newspapers to be used for advertising. Motion carried.
Greg Fisher moved to adjourn. The meeting was adjourned at 5:05 p.m.
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
February 20, 2008
President Brinkman called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Rhea Parshall moved to approve the minutes of the regular meeting held January 16, 2008 as published. Motion carried.
Tammy Ihnat moved to approve the corrected Report and Register of Investments. Motion carried.
Rhea Parshall moved to approve the minutes of the Board of Finance meeting held January 16, 2008 as published. Motion carried.
In the absence of Treasurer Paul Muething, Vice President Rhea Parshall has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Chuck Lacey moved to approve the Resolution to cancel the outstanding warrants. Motion carried.
Tammy Ihnat moved to approve the Resolution to pay back LIRF. Motion carried.
Tammy Ihnat moved to approve the Resolution to pay back the Rainy Day Fund. Motion carried.
Chuck Lacey presented the following slate of officers from the Nominating Committee: Rhea Parshall, President, Joni Brinkman, Vice President, Tammy Ihnat, Secretary, and Jim Stuart, Treasurer. There were no nominations from the floor. Chuck Lacey moved to accept this slate of officers. Motion carried.
Tammy Ihnat moved to approve the 2009 holiday closings as presented. Motion carried.
Linda Manderson gave her report on the Human Resources Department.
Sarah gave her Director’s report. The fire truck has been sold for $5,100.
Sarah gave a Legislative update with information on how to contact our Legislators.
Greg Fisher presented the Lapel Branch report.
Being no other business or no comments from the floor Rhea Parshall moved to adjourn. The meeting was adjourned at 5:30 p.m.
Trustees PresentJoni Brinkman, President Rhea Parshall, Vice President Tammy Ihnat, Secretary Greg Fisher Chuck Lacey
Trustees Absent Paul Muething, Treasurer Jim Stuart
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
March 19, 2008
President Parshall called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular meeting held February 20, 2008 as published. Motion carried.
Treasurer Jim Stuart has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Joni Brinkman moved to invite quotes for needed repairs to the exterior of the main building. Carried.
Jim Stuart moved to approve the Resolution for Advance Draw. Motion carried.
Chuck Lacey moved to close on May 12 and May 13 to implement the new automation system. Carried.
Tammy Ihnat moved to approve Sarah’s recommendation to sell microfilm readers/printers that we no longer use. Motion carried.
Tammy Ihnat moved to approve Sarah’s recommendation to keep the Irish Mails that are located in the Indiana Room. The Madison County Historical Society has requested we give one of the toys to them. Per Indiana Code we cannot do this. Paul Muething abstained from voting. Motion carried.
There were 2 nominations for the Carnegie Award, Leland Franklin Jr. and Georgia D. Stackhouse. Jim Stuart moved to give the 2008 Carnegie Award to Leland Franklin Jr. Motion carried unanimously.
Chuck Lacey moved to approve the Bank Resolutions to allow Rhea Parshall and Jim Stuart to sign the signature cards for the library’s accounts at National City Bank and First Merchants Bank. Rhea Parshall and Jim Stuart abstained from voting. Motion carried.
Jill Campbell presented a demonstration of Newsbank and Staci Terrell presented a demonstration of the library’s MySpace page.
Sarah gave her Director’s report. Greg Fisher has been reappointed for another term.
Sarah gave a Legislative update. Due to the budget cuts we are facing with the adoption of HB1001 managers and administration are looking at ways to raise more funds and decrease spending.
Roger Hensley from the Madison County Historical Society spoke about the history of the Irish Mail.
Being no other business Chuck Lacey moved to adjourn. The meeting was adjourned at 5:35 p.m.
Trustees PresentRhea Parshall, President Joni Brinkman, Vice President Tammy Ihnat, Secretary Jim Stuart, Treasurer Chuck Lacey Paul Muething
Trustees Absent Greg Fisher
_________________________ Tammy Ihnat, Secretary
____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
April 16, 2008
President Parshall called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
President Parshall presented the 2008 Carnegie Award to Leland Franklin, Jr.
Jim Stuart moved to approve the minutes of the regular meeting held March 19, 2008. Paul Muething’s name was added to the list of members attending that meeting. Motion carried.
Treasurer Jim Stuart has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Tammy Ihnat moved to accept Sarah’s recommendation to sell the 1998 Bookmobile and install a lift on the 2005 Chevy van. There will be no stops lost by doing this. Carried.
Joni Brinkman moved to join the Ed2go Learning Alliance by adding their link to our website. APL will earn approximately $20 per registration through our site. Motion carried.
Paul Muething moved to approve the Resolution to Increase the Cash Change Fund. Motion carried.
President Parshall appointed the following members to the Budget Committee: Joni Brinkman, chair, Jim Stuart and Tammy Ihnat.
Christie Hamm gave her report on the Children’s Department.
Sarah gave her Director’s report. The new automation software will only allow us to keep the large balance program with Unique Management. The software for the small balance program may be available at a later date. The Board will vote on health insurance during the May meeting.
Paul Muething complimented staff on the library visits stat being up 9%. Tammy said staff are always very pleasant. Chuck complimented staff on the cleanliness of the vending area.
Sarah gave a Legislative update and distributed informational handouts.
The Director’s evaluation paperwork is due to Rhea by May 1.
Being no other business and no comments from the floor, Joni Brinkman moved to adjourn. The meeting was adjourned at 5:15 p.m.
Trustees PresentRhea Parshall, President Joni Brinkman, Vice President Tammy Ihnat, Secretary Jim Stuart, Treasurer Chuck Lacey Paul Muething Greg Fisher
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees Minutes of the regular monthly meeting
May 21, 2008
President Parshall called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Bob Hackler, President of the Friends of the Library, gave his report to the Board on the Friends Group.
Jim Stuart moved to approve the minutes of the regular meeting held April 16, 2008. Motion carried.
Treasurer Jim Stuart has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Joni Brinkman moved, on behalf of the Budget Committee, to approve Sarah’s recommendation to accept the health insurance renewal from United Healthcare for June 1, 2008 through May 31, 2009 and that we continue our contribution of $83.33 through October then reduce the contribution to $62.50 through May 31, 2009. Motion carried.
Joni Brinkman moved, on behalf of the Budget Committee, to approve Sarah’s recommendation to use off duty law enforcement officers as needed when Security staff is not here. After much discussion, Joni amended the motion to add that this is on a trial basis until August 30 and then a report will be given to the Board on this. The vote was taken with Paul Muething voting Nay. Motion carried by majority.
Jim Stuart moved to approve the revisions to the Board By-Laws. Motion carried.
Ann is working on our United Way Re-Certification, which is due May 30. We have to provide information on mission and corporate structure, governance and financial management, human resources and programming.
Sarah gave her Director’s report. Computer Services staff spent 40 hours dealing with a computer virus we had. The new automation system has been installed. Sarah gave a huge thank you to staff for all their hard work. The system was very slow and it was unacceptable. Frank and Shawn figured out the problem and fixed it. It is working fine now.
Sarah gave a Legislative update and distributed informational handouts.
Sarah, Jim Stuart, Chuck Lacey and Rhea Parshall attended the County Commissioners meeting. The information shared at the meeting seemed to be geared toward implementing the Shepherd-Kernan report.
Being no other business and no comments from the floor, Joni Brinkman moved to adjourn. The meeting was adjourned at 5:15 p.m. and the Board went into Executive Session.
Trustees PresentRhea Parshall, President Joni Brinkman, Vice President Tammy Ihnat, Secretary Jim Stuart, Treasurer Chuck Lacey Paul Muething Greg Fisher
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
June 18, 2008
President Parshall called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Ken Brammer presented the final gift to the library from the estate of Juanita Sigler in the amount of $43,001.89. This will be sent to the Madison County Community Foundation.
Paul Muething moved to approve the minutes of the regular meeting held May 21, 2008. Motion carried.
In the absence of Treasurer Jim Stuart, Paul Muething has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Carried.
Tammy Ihnat moved to approve Sarah’s recommendation to leave our Non-Resident fees at $150. Motion carried unanimously.
Joni Brinkman moved to approve the Resolution to Close Health Reimbursement Bank Account. There is $319.14 in this account. It will be moved to our sweep account. Motion carried.
We have purchased new copiers for the public areas. We currently charge 10 cents for regular size copies and 20 cents for 11x17 copies. The new copiers will not do dual pricing but they will do double-sided copies. Sarah recommends lowering the charge for 11x17 copies to 10 cents. Joni Brinkman moved to approve this new price. Motion carried.
Joni Brinkman moved to approve the Resolution for the Executive Session held May 21, 2008. Carried.
Sarah would like to have a special meeting to conduct the public hearing for the 2009 budget on September 10 and then move the regular monthly meeting to September 24. Tammy moved to approve these dates. Motion carried.
Linda Manderson briefly outlined the new Indiana Public Library Certification Laws. She will start information sessions for staff in August.
Beth Oljace gave her report on the Indiana Room.
Sarah gave her Director’s Report. She then talked about the issues we are having with the new TLC automation system. She and TLC are working diligently to resolve these problems. She will keep the Board updated as things develop.
Being no other business and no comments from the floor, Chuck Lacey moved to adjourn. The meeting was adjourned at 5:30 p.m. and the Board went into Executive Session.
Trustees PresentRhea Parshall, President Joni Brinkman, Vice President Tammy Ihnat, Secretary Chuck Lacey Paul Muething Greg Fisher
Trustees Absent James Stuart
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ Anderson City, Anderson, Stony Creek and Union Townships Public Library Minutes of the regular monthly meeting of the Board of Trustees
July 16, 2008
President Parshall called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular meeting held June 18, 2008. Motion carried.
Jim Stuart has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Jim Stuart gave a report on behalf of the Budget Committee. There were 3 proposals in the information packet. Jim Stuart commended the staff for their hard work. The Board will vote on the actual budget on September 24.
There were 7 bids submitted for the exterior masonry project. Sarah recommends accepting the bid from Atlas of $62,339. There was also a bid from Atlas of $5,958 for cleaning and repainting the foundation surfaces on the east side of the building. Chuck Lacey moved to approve Sarah’s recommendation to accept the bid from Atlas for the exterior masonry project. Motion carried. Greg Fisher moved to approve the bid from Atlas to do the foundation work. Motion carried.
Tammy Ihnat moved to transfer no more than $450,000 from LIRF to the Operating Fund if needed until our tax check is received. Motion carried.
A report was given by Jim Stuart to let the Board know the money we have in the bank is invested into government securities. Indiana also has a Public Deposit Insurance Fund (PDIF) to protect our money.
Paul Muething moved to approve the Resolution for the Executive Session held June 18, 2008. Carried. Jim Stuart abstained from voting since he was not present at that meeting.
Tammy Ihnat moved to reappoint Janice Bryant to another 3-year term on the Insurance Advisory Committee. Motion carried.
Jill Campbell gave her report on Information Services. She showed the Board one of the packets Elaine Mathews has created for new business owners in our district. Amy White gave a demonstration of the new Foundation Directory on-line database.
Sarah gave her Director’s Report. She showed the At Home With Books calendars that will be given to all children in our district who will be starting kindergarten in the fall of 2009. She has met with the other library directors in Madison County. They will meet again in September and have invited Terri Austin to attend this meeting.
The bookmobile was sold for $20,000. President Parshall said she thinks the calendars are wonderful. The board members all agreed. Being no other business and no comments from the floor, Jim Stuart moved to adjourn. The meeting was adjourned at 5:35 p.m.
Trustees PresentRhea Parshall, President Tammy Ihnat, Secretary James Stuart, Treasurer Chuck Lacey Paul Muething Greg Fisher
Trustees Absent Joni Brinkman, Vice President
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees Minutes
August 20, 2008
President Parshall called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular meeting held July 16, 2008. Motion carried.
Jim Stuart has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Joni Brinkman gave a report on behalf of the Budget Committee. Since the deadline to adopt the budget has changed she made a motion on behalf of the committee to eliminate the special meeting on September 10 and change the regular meeting from September 24 back to September 17. That meeting will be held at Lapel. Motion carried. There were 3 budget proposals handed out that are being considered. Much discussion was held. The Board will vote on the actual budget at the November meeting.
Joni Brinkman moved to invite quotes for the fire system upgrade. Motion carried.
Sarah recommends hiring an off duty law enforcement officer to be here Monday through Thursday from 4:00-7:00. Jim Stuart moved to accept Sarah’s recommendation. Motion carried.
Chuck Lacey moved to approve the Resolution to pay back $450,000 to LIRF. Motion carried.
Paul Muething moved to approve the Commitment to Join Public Library Internet Consortium for 2009-2010. Motion carried.
Tammy Ihnat moved to approve the 2009-2012 Technology Plan. Motion carried.
Joni Brinkman moved to approve the revised hardware/software agreement between APL and Marion Public Library to share our integrated library system through June 2009. Motion carried.
Frank Lucas gave his report on Computer Services.
Alice Milley gave her report on Technical Services.
Sarah gave her Director’s Report. Sarah and the other county library directors will meet with Terri Austin on September 2 to discuss the impact of HB1001 on libraries. We will surpass the one million mark in circulation for the year sometime this month.
Being no other business and no comments from the floor, Tammy Ihnat moved to adjourn. The meeting was adjourned at 5:50 p.m.
Trustees PresentRhea Parshall, President Joni Brinkman, Vice President Tammy Ihnat, Secretary James Stuart, Treasurer Chuck Lacey Paul Muething Greg Fisher
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
September 17, 2008
President Parshall called the meeting to order at 4:15 p.m. at the Lapel Branch Library.
Linda Manderson introduced Sue Robinson, the new Children’s Services Manager.
Chuck Lacey moved to approve the minutes of the regular meeting held August 20, 2008. Carried.
Jim Stuart has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. He commended staff for keeping expenses under control. Paul thanked staff for purchasing a new bicycle rack and for their recycling efforts. Motion carried.
Jim Stuart moved to advertise the 2009 Operating Budget at $5,277,250. Motion carried. Joni Brinkman moved to advertise the 2009 LIRF Budget at $246,371. Motion carried.
There were 2 quotes received for the fire system upgrade. SafetyTech Protection Systems Inc. of Lapel submitted the lower quote at $32,765. There is enough money in LIRF to cover this amount. Joni Brinkman moved to accept this quote and to have the upgrade done. Motion carried.
Chuck Lacey moved to accept Sarah’s recommendation to invite quotes to redesign the front entrance of the Main building. Kato Smith has compiled an estimate project price for us of $70,000. This is a Capital Projects item and will have to go out for bid. There is enough money in LIRF to do this project. Motion carried.
Beth Meyer gave her report on the Lapel Branch. A lady in the audience asked Beth if they were able to keep up with the increase in circulation with the new system. Beth said yes they were. There was some discussion of flag protocol at the branch.
Sarah gave her Director’s report. We have received a $100 check for the family literacy fund from the Anderson Noon Optimist Club. Sarah met with the other county library directors and Terri Austin. Sarah told the Board about mysmartgov.org, an alliance to support the Kernan-Shepherd report.
Jim Stuart commented that in light of the current financial market he feels the library’s money is protected in National City Bank but he is concerned. Sarah said next month it would be time to invite quotes for our cash management system. In light of these concerns, Paul Muething moved to invite quotes now for a 2-year cash management system from banks in our taxing district. An update on this will be on the October agenda. Motion carried.
Greg asked if there was anything to be added to the Personnel report. Linda said there are a few positions to be filled that are advertised on the website. Gene was asked if he felt comfortable with the new security procedures. He thinks we are doing fine with the APD officers being here.
There was a question from the floor about the availability of Board meeting minutes. They are posted on-line after they are approved at the meeting.
Being no other business Chuck Lacey moved to adjourn. The meeting was adjourned at 5:20 p.m.
Trustees PresentRhea Parshall, President Joni Brinkman, Vice President Tammy Ihnat, Secretary James Stuart, Treasurer Chuck Lacey Paul Muething Greg Fisher
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
October 15, 2008
President Rhea Parshall called the meeting to order at 4:25 p.m. in the Board Room of the Main Library.
Tammy Ihnat moved to approve the minutes of the regular meeting held September 17, 2008 as published. Paul Muething asked about the illumination of the flag at the Lapel Branch. Russ has received a quote of $750 for a photocell floodlight to be installed. It was the consensus of the Board to move ahead with this project. Motion to approve the minutes carried.
In the absence of Treasurer Jim Stuart, Tammy Ihnat has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
The Request for Proposal that was sent out for the Cash Management System was not worded correctly. Sarah would like for the Board to do 3 things; 1) approve a Resolution to cancel the solicitation of proposals; 2) approve the revised Request for Proposal; 3) approve a motion to solicit proposals for a repurchase/sweep agreement. Chuck Lacey moved to approve the Resolution to Cancel the Solicitation of Investment Cash Management System. Motion carried. Chuck Lacey moved to approve the revised Request for Proposal. Motion carried. Chuck Lacey moved to solicit proposals for a repurchase/sweep agreement. Motion carried.
Paul Muething moved to approve the Resolution Relative to Advance Draw. Motion carried.
Kato Smith presented the design for the new front entryway. The Board would like for the door salesman to attend the next Board meeting to talk about the types of doors available. This will be a Public Works project and work will probably not start until spring.
Cassaundra Day and Mary Simpson gave their report on the Circulation Department. The Board asked them to thank each member of the Circulation staff for all their hard work during both of the system changes.
Sarah gave her Director’s report. Output Measures will all be done on-line this year. The Board asked Sarah to thank Frank for implementing this. Sarah passed on a thank you from staff to the Board for the approval of hiring the APD officers.
Tammy Ihnat moved to adjourn. The meeting was adjourned at 5:35 p.m.
Trustees PresentRhea Parshall, President Tammy Ihnat, Secretary Paul Muething Chuck Lacey Greg Fisher
Trustees Absent Joni Brinkman, Vice President Jim Stuart
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees Minutes
November 19, 2008
President Parshall called the meeting to order at 4:15 p.m. in the Board Room of the Main Library. Due to the absence of Secretary Ihnat, President Parshall appointed Greg Fisher as Secretary Pro-tem.
Paul Muething moved to approve the minutes of the Public Hearing on the 2009 budget held October 15, 2008 as published. Motion carried. Paul Muething moved to approve the minutes of the regular meeting held October 15, 2008 as published. Motion carried.
Jason Renz, with Specialty Entrance Technologies, LLC talked to the Board members about the difference between pocket and slider doors for the front door project. This is a public works project and will have to go out for bid. Jim Stuart moved to grant Sarah permission to move forward with this project using Option 1.
Jim Stuart examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Joni Brinkman moved to adopt the 2009 Operating Budget of $5,277,250. Motion carried. Joni Brinkman moved to adopt the 2009 Library Improvement Reserve Fund Budget of $246,371. This money will be spent on the front door project at Main, masonry work at the Lapel Branch, and computers. Motion carried.
Sarah recommends hiring Governmental Consulting Services, at a cost of $9,000, to conduct an analysis of Circuit Breaker losses. After much discussion Greg Fisher moved to table this recommendation until the December meeting. Motion carried.
Jim Stuart excused himself from the meeting at this point. We have received proposals from 6 banks interested in providing APL with cash management services. Sarah recommends accepting the proposal from First Merchants Bank. Greg Fisher moved to accept Sarah’s recommendation. Motion carried.
Chuck Lacey moved to establish a line of credit for a tax anticipation loan with First Merchants Bank to meet our financial obligations until we receive our 2008 tax settlement. Motion carried.
Jim Stuart returned to the meeting. Joni Brinkman moved to approve the Resolution to reimburse Sarah $819.20 for the annual dues for her Rotary membership. Motion carried.
Paul Muething moved to approve the Resolution to borrow no more than $270,000 from LIRF to be put into the Operating Fund to be paid back when our tax distribution is received. Motion carried. Chuck Lacey moved to approve the Resolution to borrow no more than $260,000 from the Rainy Day Fund to be put into the Operating Fund to be paid back when our tax distribution is received. Motion carried.
Russ Jones gave his report on the Maintenance Department. Greg commented how nice Market Central always looks. The Board thanked Russ and all of his staff for their hard work.
Sarah gave her Director’s report. Rhea commented on how wonderful the kindergarten calendars are. Sarah will keep informing the Board of Legislative issues affecting libraries.
Joni Brinkman moved to adjourn. The meeting was adjourned at 6:00 p.m.
Trustees PresentRhea Parshall, President Joni Brinkman, Vice President Jim Stuart, Treasurer Paul Muething Chuck Lacey Greg Fisher
Trustees Absent Tammy Ihnat, Secretary
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees Minutes
December 17, 2008
President Parshall called the meeting to order at 4:15 p.m. in the Board Room of the Main Library. This was Chuck Lacey’s last meeting. President Parshall presented him with a Certificate of Appreciation for his 10 years of service on the Board. She appointed Tammy Ihnat to replace Chuck on the Insurance Advisory Committee.
Paul Muething moved to approve the minutes of the regular meeting held November 19, 2008 as published. Motion carried.
Jim Stuart has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. He complimented staff for staying under budget as well as they have. Motion carried.
There was discussion on the analysis of circuit breaker losses. No action was taken.
Paul Muething moved to approve the Corporate Authorization Resolution authorizing the President and Vice President of the Board the ability to borrow money from First Merchants Bank on behalf of the library. Carried. Jim Stuart moved to approve the Resolution to designate Tonya Carman as the library’s representative to initiate draws and make payments against this line of credit. Carried. Rhea Parshall and Tammy Ihnat have signed paperwork for our cash management account. They also signed paperwork to designate Tonya Carman as the library’s on-line administrator of this account.
Chuck Lacey moved to approve the 2008 Library Emergency Appropriation Resolution to transfer excess funds to overspent lines. Carried.
Chuck Lacey moved to approve the Resolution to encumber $32,765 to Safety Tech from LIRF. Carried.
Paul Muething moved to approve the Resolution to transfer $186,500 from the Operating Budget to LIRF. Motion carried.
Chuck Lacey moved to approve the 2009 Salary Schedule as published. Carried. Sarah recommends starting the new pay rate on December 28. Paul Muething moved in the future the pay period that has the most days with the new rate all be paid at the new rate. Paul then withdrew that motion. Sarah will bring a formal Resolution to the Board next month to address this. Tammy Ihnat moved to start the 2% COLA allowance for 2009 on December 28, 2008. Carried.
Jim Stuart moved to start charging $1 (effective 1/1/09) for all obituary requests received by the Indiana Room. Carried.
The 2009-2011 Strategic Plan has been updated. After the Board recommended a few minor changes, it will be updated again and brought back in January for approval.
The Board gave their approval on the article that will run on the front page of the newsletter in January letting our customers know how the tax caps are affecting library services.
Frank Lucas gave a summarization of the Output Measures survey that was done on-line in November. Overall customer satisfaction is at 96%.
Jackie Davis gave her report on Extension Services. Paula Balensiefer gave her report on the Community Relations Department.
Sarah gave her Director’s report. Gateway has received a grant and needs to have an Evacuation Plan in place if they would have to evacuate their building. They will come to the Children’s Department and notify parents.
Jim Stuart moved to adjourn. The meeting was adjourned at 6:15 p.m.
Trustees PresentRhea Parshall, President Tammy Ihnat, Secretary Jim Stuart, Treasurer Paul Muething Chuck Lacey
Trustees Absent Joni Brinkman, Vice President Greg Fisher
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ |
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