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___________________________________________________________________
Minutes of the regular monthly meeting
of the
Anderson City, Anderson, Stony Creek and
Union Townships Public Library Board of Trustees
January 17, 2007
Trustees Present
Joni Brinkman, President
Rhea Parshall, Vice President
Chuck Lacey, Secretary
Paul Muething, Treasurer
Jim Stuart, Tammy Ihnat, Greg Fisher
Trustees Absent
None
Staff Present
Sarah Later, Director
Edra Waterman, Assistant Director
Lova Gay, Recording Secretary
Tonya Carman, Business Office Manager
Russ Jones, Stephanie Holloway, Linda Manderson, Judy Kratzner, Melanie Johnson, Tony Fort
Others Present
None
President Brinkman called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular meeting held December 20, 2006 as published. Rhea Parshall seconded, carried.
Paul Muething has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Greg Fisher seconded. Rhea asked what the difference is between Miscellaneous Revenue and Other Revenue. Miscellaneous is monies due us in one year but received in the next year, such as a refund. Other is money received, such as money from the State Library and other money that does not fit into another category. Rhea also asked about COIT income. We have received our check and are right on target for what was budgeted this year. The property tax issue is still not resolved. The Auditor is still waiting on numbers from the Assessor who is waiting on the State to certify the numbers. Legally the budget is supposed to be certified by February 15 but Sarah does not think that will happen. Tonya said even with shortfalls the Operating Balance had a $77,800 surplus in it. Jim Stuart commended staff for all the cost cuts they have made. Paul asked if we have received all the money from the Juanita Sigler fund. Sarah said we should receive one more payment when her house is sold. There will be discussion with the Board as to what to do with this money when it is all received. Paul also asked if we could look into the possibility of staff doing maintenance on things such as copiers so we would not have to pay maintenance agreements on them. Chuck asked why RSVP shows a negative amount. We have not been reimbursed for these funds. You have to prove the funds were spent and then be reimbursed. Judy does a good job requesting funds on a regular basis.
Rhea asked if the Gift Fund line is money that has been given to the Madison County Community Foundation. No, that is Friends of the Library money. Chuck asked if there is a cap on the amount of money that can go into the Rainy Day Fund. You can only transfer 10% of your operating budget each year to the fund but there is no cap on the amount of money you can have in the fund. Motion to pay the bills carried.
Rhea Parshall moved to invite quotes for the Extension Building Request for Proposal to maintain the exterior of the building. Jim Stuart seconded, motion carried.
Rhea Parshall moved to invite quotes for the Public Facilities Improvement Grant. This is to change the system upstairs from reheat to VAV. We need to start this process because the work has to be done by the end of May to receive the grant funds. Paul Muething seconded the motion. This grant money will come from the Lt. Governor’s Office. Motion carried.
Rhea Parshall moved to approve the annual Resolution to pay certain bills between Board meetings. Paul Muething seconded, motion carried.
President Brinkman appointed the following members to the Nominating Committee: Paul Muething (chair), Chuck Lacey, and Tammy Ihnat. The Committee will bring a report to the full Board next month.
Next on the agenda was the review of policies. The Board will discuss each policy individually and then make a motion on all of them at once. The Acceptable Use Policy has no changes but it has to have Board approval every year. The Circulation of Materials Policy wording has been changed to read “$5 or over” so it will be easier to explain to customers. The Lost or Damaged Materials Policy has been rewritten. The content has not been changed but it is more streamlined. The Board would like the word “list” added in front of the price charged for a lost or damaged item. The Collection Development Policy has quite a bit of change in wording and things were taken out of the old policy that are no longer applicable. The Interlibrary Loan Policy changes are minor. The Indiana Room Collection Development Policy changes are also minor; the main thing we did was adding the fact that we no longer accept CD Rom donations. Paul Muething asked why we do not accept artifacts. Sarah said it is not the mission of the library and the insurance would be too high. There was some discussion about the Purchasing Policy. Paul likes the wording of the current Purchasing Policy better than the new wording. He feels the dollar amounts should be left in there instead of just the Indiana Code. Sarah said it is her job to follow the procedures, the policy says the Board will follow the code. Paul would like the code to be incorporated into the policy with the dollar amount. The Capital Assets Policy has a minor change that states we will do a physical inventory every year. The last policy presented was the Library Card Issuing Policy. This was changed to reflect the new price of a PLAC card, from $31 in 2006 to $30 in 2007. Jim Stuart moved to approve the policy changes with the one added revision that was mentioned. Tammy Ihnat seconded, carried.
Sarah, Edra, and Tonya have met with the Health Insurance Committee. Paul was also at the meeting. After staff were asked to choose between the Health Savings Account and the Health Reimbursement Account they have had a lot of problems. Tonya has spoken to staff almost on a daily basis with insurance issues. Staff are having difficulty with United Healthcare getting issues resolved. They are also receiving bad customer service, the plan is not paying and not covering preventative care. The Health Reimbursement Account plan year runs from September 1 through August 31 and the deductible runs January 1 through December 31. United Healthcare said it was very probable that the library would save money with this plan, as much as 40% of the money deposited in the account would come back to the library. Tonya said as of the end of November we have already used 25% of it. The renewal date for insurance is September 1. Since this is budget time also, it is very difficult to have time to meet with staff and explain any differences in coverage and/or cost. Sarah would like to change our renewal date to earlier in the year. Sarah would like permission to go out for quotes for other insurance coverage. Rhea Parshall moved to give Sarah permission to do this. Tammy Ihnat seconded, motion carried.
There was an item added to the agenda. Judy Kratzner would like permission to apply for a grant to pay a part-time person to coordinate a city volunteer program. There are many people ages 55 and older in Anderson who are no longer in the work force but who have skills to meet city needs. This would be a 2-year, $40,000 grant. The position will be eliminated after 2 years. Since the library is RSVP’s umbrella organization, Sarah and Joni will have to sign this grant application, which is due January 31. Judy has talked to the Parks Department supervisor but she still has to talk to a few other city people to see if they are agreeable. If not, she will not apply. Tammy Ihnat moved to give approval to apply for this grant. Chuck Lacey seconded, motion carried.
Edra reviewed the year-end accomplishments toward our 2006 Goals and Objectives. This will be the last year for this document to be presented. Our old goals have become what we do every day. With the new Strategic Plan the new report will be different. Paul mentioned that he would like for Sarah or another staff person to visit the Frankfort Library. Greg Fisher commented that he thinks it is wonderful so many figures in the report exceed projections.
Sarah talked a little bit about the latest Circuit Breaker news. This should have a major impact in property tax revenue starting in 2010. We could receive $400,000 less revenue. Libraries only get 3% of all property tax money collected in the State. Sarah asked the Board to talk to the legislators about this issue if they get a chance.
Sarah gave her Director’s report. We circulated over 1.4 million items in 2006. She demonstrated a Playaway Recorded Book player. This is a very small device that we have started circulating containing unabridged audio books. People only need to provide their own earphones and battery. Chuck Lacey asked Sarah why filling the Circulation Manager position has been put on hold indefinitely. Sarah needs time to figure out exactly what we need in that department. Chuck said he supports this. Paul Muething said he would like to recognize the staff for setting a new circulation record. Rhea said she was here for about an hour today and was amazed at the number of people who came through the door.
President Brinkman asked for comments from the floor. Being none, Rhea Parshall moved to adjourn. Seconded by Paul Muething, the meeting was adjourned at 5:50 p.m.
Respectfully submitted,
Secretary,
Anderson Public Library
Board of Trustees
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships
Public Library Board of Trustees
February 21, 2007
Trustees Present
Joni Brinkman, President
Rhea Parshall, Vice President
Chuck Lacey, Secretary
Jim Stuart, Tammy Ihnat, Greg Fisher
Trustees Absent
Paul Muething, Treasurer
Staff Present
Sarah Later, Director
Edra Waterman, Assistant Director
Lova Gay, Recording Secretary
Tonya Carman, Business Office Manager
Russ Jones, Stephanie Holloway, Linda Manderson, Melanie Johnson, Kristin Herr, Frank Lucas
Others Present
None
President Brinkman called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Frank Lucas gave a presentation of the Anderson Public Library Value Calculator that is on our website. This provides a dollar amount for each of the services we offer. Customers can see how much money our services would be if they had to pay out of pocket for them. We have gotten 2 emails from customers who calculated their values at $700-$800 monthly.
Rhea Parshall moved to approve the minutes of the regular meeting held January 17, 2007 as published. Jim Stuart seconded, motion carried. Jim Stuart moved to approve the Board of Finance meeting held January 17, 2007 as published. Rhea Parshall seconded, motion carried.
In the absence of Treasurer Paul Muething, Rhea Parshall has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Tonya pointed out an error on the claims paid after the January 17 Board meeting. The IRS bank transfer should be $6,793.88. This would change the total amount of the claims to be approved to $489,357.23. Chuck Lacey seconded the motion. Jim Stuart said he didn’t realize that the Standard and Poor’s books were so expensive. He feels it is a wonderful resource. He also noticed the Employer’s contribution to group insurance was much lower this month than last year’s month to date. This was because we used the encumbered money from 2006 toward January’s bill. The other Contractual Services line contains costs of maintenance contracts on copiers, etc. Snow removal charges are also paid from this line item. Rhea Parshall asked what the USA Marketing charge of $10,000 is for. This is an online database that is very heavily used. It is mostly business information and our customers and staff use it every single day. It also has remote access so customers can access it from home. Greg asked if we have an imbalance between revenue and appropriations. Yes we do. Tonya is going to research why there is a difference on this month’s report. Motion to pay the claims carried.
Jim Stuart moved to approve the annual Resolution to Cancel Outstanding Warrants. These are checks that were issued in 2004 and have not been cashed. Greg Fisher seconded, motion carried.
We have received a grant for $7,620 to improve the heating and cooling system on the 3rd floor. The project has to be finished by the end of May in order to receive these funds. The estimates for this project came in quite a bit higher than anticipated. The difference between the budgeted LIRF amount of $5,240 and the grant money is $22,695. Sarah is asking that we go ahead and do this project and take the money out of the operating fund so we don’t lose the grant funds. The payback period in cost savings for this is 6-7 years. Rhea asked why we are not taking the rest of the money out of LIRF. Sarah said in order to do that we would have to do an additional appropriation, which is very expensive to do. Sarah said we could cover this with lapsed salaries. This would come out of the building repair line item of the budget. Russ said the current system is not a very good one and he thinks the work should be done as soon as possible. He also wants to have the upgrade done to the sprinkler system at the same time. The project should take about 2 weeks. Vasey would be doing the work on the HVAC system. Tonya said the State would not approve an additional appropriation because they have not finalized our original budget yet. Greg Fisher mentioned that he liked the Director’s Recommendation form that has been used in the past. Sarah said she did not have information on this project before the board packets went out in order to do that form. Rhea Parshall moved to accept the quote from Vasey to do the work on the 3rd floor. Tammy Ihnat seconded, motion carried.
Sarah wants the Board to be aware that we may have to borrow from the Bond Bank since our spring tax settlement will be late. The application needs to be done in March and we would receive the money mid year. Rhea asked if we could borrow from ourselves first and if we could get an advance draw. Sarah said there probably would not be funds available to receive an advance draw. Tonya feels we will be all right financially until July. The Bond Bank has very low interest rates.
Chuck Lacey, on behalf of the Nominating Committee, presented the following slate of officers for the 2007-2008 meeting year; Joni Brinkman, President; Rhea Parshall, Vice President; Tammy Ihnat, Secretary; and Paul Muething, Treasurer. Mr. Lacey moved the Board slate these nominees for election. Greg Fisher seconded, motion carried.
Greg Fisher gave a report from the Lapel Study Committee. The handout showed statistics in several categories for 2004 through 2006 along with the tax rate and population for Stony Creek Township. Greg moved that this Lapel Branch report be updated annually and presented to the Board each February by the Stony Creek representative to the Board of Trustees. Rhea Parshall seconded this motion. There was some discussion about the numbers for computer use and program attendance. Kristin explained that the statistics were counted differently this year and there were a couple of different categories added to the report. She assured the Board that the Lapel branch is very busy. Motion carried.
Linda Manderson gave her Human Resources report. She distributed a report that included current staffing levels, turnover rates, and staff who are currently working on their Master of Library Science degrees. She also provided the Board with a copy of our Service Philosophy and Service Expectations. At Staff Development Day next month there are 15 employees who will receive service awards for 5-30 years of employment at APL.
Sarah gave her Director’s report. The Every Child Ready to Read Workshops are going very well. Heather will be here next month to give a report to the Board. Sarah attended Legislative Day at the Statehouse yesterday. She had a chance to talk to Terri Austin. Terri was very pleased about the Job Workshops we are hosting. Sarah has been asked to be part of the project review panel for PALS (Parent’s Academy for Leadership in Schools). She feels APL will be able to work with the groups on some of the projects they are planning. Chuck commented on the Jail Services statistics having a 44% increase. This is due in part to expanded services at the Juvenile Center and reading interest has increased at all the facilities. Bob Stafford is doing a fine job providing this service. There was some discussion about the Juanita Sigler gift. Sarah said the money is earning interest in our sweep account at National City Bank. Tonya will investigate interest amounts at both National City Bank and the Madison County Community Foundation to see where this money will earn the most interest. The Board will discuss in March.
President Brinkman asked for comments from the floor. Being none, Rhea Parshall moved to adjourn. Seconded by Chuck Lacey, the meeting was adjourned at 5:25 p.m.
Respectfully submitted,
Secretary,
Anderson Public Library
Board of Trustees
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships
Public Library Board of Trustees
March 21, 2007
Trustees Present
Joni Brinkman, President
Rhea Parshall, Vice President
Tammy Ihnat, Secretary
Paul Muething, Treasurer
Jim Stuart, Greg Fisher, Chuck Lacey
Trustees Absent
None
Staff Present
Sarah Later, Director
Lova Gay, Recording Secretary
Tonya Carman, Business Office Manager
Russ Jones, Stephanie Holloway, Linda Manderson, Jill Campbell, Heather Sullivan, Frank Lucas,
Christie Hamm
Others Present
None
President Brinkman called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Jill Campbell gave a presentation of ReferenceUSA. This database is very heavily used by both staff and customers and contains business, healthcare and residential listings, to name a few. It is accessible both in-house and by remote access to library cardholders. Last month over 1,600 records were accessed.
Christie Hamm gave her report on the Children’s Department. They had 2,088 children participate in the Summer Reading Program. They have added at least one family program each month. Heather Sullivan, Early Literacy Librarian, told a little about what she does in storybook form. She pointed out that 48.2% of 3rd graders failed the Language Arts section of the ISTEP exam. Heather works very close with parents and caregivers of preschoolers. Paul asked if the success rate of what Heather is doing could be tracked. She does give out evaluation forms in the information packet. She would like to be able to work with ACS to help track the success. Rhea said she would be glad to meet with ACS representatives if needed.
Rhea Parshall moved to approve the minutes of the regular meeting held February 21, 2007 as published. Jim Stuart seconded. Rhea questioned if we know for sure if we will have to borrow from the Bond Bank. The minutes from February said we may have to borrow. We did not know for sure in February but now we have enough information to know that we will have to borrow. Tonya has not received any paperwork from the Bond Bank yet so she does not know any terms of the loan. Motion to approve the minutes carried.
Paul Muething has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Rhea Parshall seconded. Jim Stuart asked about the claim to Gaylord Brothers. This is for security strips for all the materials we check out. He also asked about the claims to Specialty Entrance Tech. Russ said this was to replace the floor pads in the front doors with new overhead sensors. This was done to keep what we have working. There has been some discussion in the past about buying new doors but they are very expensive. Greg asked if we were close to balancing the budget. The discrepancy between the revenue and the appropriations is due to rounding. We have collected most of the revenue to make up this difference. These 2 figures will not be the same for the rest of this budget year. The Department of Local Government Finance allows it to be different as long as we have money in the Operating Balance, and we do. Motion to pay the claims carried.
Next on the agenda was discussion of the Juanita Sigler funds. The Board has approved the Strategic Plan but some of the items cannot be implemented without funding. Sarah feels we are fortunate to have gift funds available that may be used for these items. Christie Hamm gave a presentation on Daycare Services. Children’s staff cannot serve all the classrooms in the local daycare facilities and cannot meet all the needs of the facilities we are able to serve. Staff use their personal vehicles to make the deliveries. This involves parking at the dock doors and using the freight elevator to cart materials from the Children’s Department down to the dock area. Then they have to load and unload many bags filled with materials to distribute to the various classrooms at each location. Sarah and Christie’s proposal is to purchase a van to strictly serve daycare centers. This would allow 2 staff members to go to the centers, thus serving them in half the time and allowing more centers to be served. They would also like to provide programs at after school sites around town. Christie has talked to Weidner Chevrolet and they can customize a van to include shelving and storage units. The cost of the van is $23,220 with no extra cost for the upgrades, $1,000 for decals with our logo, and $1,200 to purchase new bags for the materials. This van could be housed on the West dock. We currently serve 18 centers. Christie thinks this number could double if we had the van. There would be no additional personnel costs. Ongoing expenses would include insurance and gasoline. Stephanie Holloway gave a presentation on the second part of Sarah’s recommendation toward implementing the Strategic Plan, hiring a consultant to do a written marketing and communication plan. We have never had this type of plan and we need to let people know that the library is worthy of continuous support and we need to be able to reach people who do not know about APL. We need to know how to best market the library. This process would be very similar to the way the Strategic Plan was written. Stephanie has contacted companies who have previously worked with non-profits. The cost for them to help us with this plan is $15,000. Paul said it seems like this proposal includes doing some of the same things Bob Smith did for the Strategic Plan. Stephanie said this company would look at our Strategic Plan and get more information from the public if needed. Sarah distributed her recommendation form asking the Board to approve buying the van and hiring the consultants from the Juanita Sigler funds at a total cost of $40,420. Greg asked if there were any other funds that could be used for these items. Sarah said we could take it out of un-appropriated funds, such as Rainy Day, but this would mean advertising and doing an additional appropriation, which is costly. Tammy Ihnat asked if Tonya found out the interest rate we are getting from the Madison County Community Foundation. Sarah distributed a sheet that showed the amount of interest that has been distributed to us to use over the last 10 years. This amount is $35,781.37. Rhea mentioned that if we add the Juanita Sigler funds to the Foundation money we would get more interest from it. She would like to put this money in the Foundation fund. Tonya said that National City Bank’s current interest rate is 4.75%. Sarah said the Foundation did not give her a specific interest rate. There was much discussion about how the Foundation invests the money we give them and what the total return rate is from them versus interest received from the bank. Paul recommended we contact the Foundation and ask them to generate a report on what our investments have done over the last 4 or 5 years. Joni asked the Board what they thought about Sarah’s recommendations on the van and the marketing plan.
Chuck said the real question was what to do with the Sigler fund, that is the item on the agenda. Chuck feels that Sarah’s recommendation needs to be put on the agenda before a decision is made. Paul will approach the Madison County Community Foundation and ask them for a more detailed report of our account. Tonya will check to see if we can get an additional appropriation from the Rainy Day Fund since we do not yet have a certified budget. Rhea said she feels Sarah’s recommendations are great but the Board needs more time to think about the funding. Rhea moved to table these items until the April meeting. Jim Stuart seconded, motion carried. Paul will also get information comparing the bank’s rate to the Foundation’s rate.
The current limit on our company credit card is $6,000. Sarah said staff is doing more on-line ordering which saves money. She asked the Board to increase this limit to $10,000. We always pay off the balance each month and never pay any interest. The Madison County Federal Credit Union’s Board will also have to approve this. The credit cards are always locked in the Business Office and staff have to sign them out to use them. Tammy Ihnat moved to approve the Resolution to increase our credit card limit to $10,000 pending the Credit Union’s approval. Greg Fisher seconded, motion carried.
Next on the agenda was the Technology Plan approval. This plan must be approved by the Board every year and sent to the State Library for approval in order for us to be eligible to receive E-Rate discounts and grant money. Rhea asked about the self-check unit. Frank is trying to get 3 companies to talk to each other in order to find out exactly what we need and how much it is going to cost for a new one to be installed. Paul Muething moved to approve this Technology Plan. Rhea Parshall seconded, motion carried.
Sarah gave her Director’s report. There were 330 children who participated in the Love Your Library reading program last month. They received a free book and a Culver’s frozen custard coupon by reading 10 books. The
library newsletter will have a new design in April. The 3rd floor heating/cooling and sprinkler upgrade will start next week. The meeting rooms will be closed between March 26 and April 20. All groups have been notified. Sarah reminded the Board that Carnegie award nominations are due next month. Ann Hoehn will start her position as Assistant Director on April 23. Joni, Rhea, and Tammy have met and they want to do something for staff during National Library Week. The Board members will be serving cookies and punch to staff on the 3rd floor landing April 17 from 2-3. Refreshments will also be sent to Lapel. They are also writing a Letter to the Editor and a press release about the library.
President Brinkman asked for comments from the floor. Being none, Jim Stuart moved to adjourn. Seconded by Chuck Lacey, the meeting was adjourned at 6:05 p.m.
Respectfully submitted,
Secretary,
Anderson Public Library
Board of Trustees
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships
Public Library
Board of Trustees
April 18, 2007
Trustees Present
Joni Brinkman, President
Rhea Parshall, Vice President
Tammy Ihnat, Secretary
Paul Muething, Treasurer
Jim Stuart, Greg Fisher, Chuck Lacey
Trustees Absent
None
Staff Present
Sarah Later, Director
Lova Gay, Recording Secretary
Tonya Carman, Business Office Manager
Russ Jones, Stephanie Holloway, Christie Hamm
Others Present
Jayne Smith, Friends of the Library
Bob Hackler, Friends of the Library
President Brinkman called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Rhea Parshall moved to approve the minutes of the regular meeting held March 21, 2007 as published. Chuck Lacey seconded. Motion carried.
Paul Muething has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Rhea Parshall seconded. Motion to pay the claims carried.
Greg Fisher moved that the next item on the agenda, funding for Strategic Plan activities, be tabled until after a decision is reached concerning the disposition of the Sigler funds. Chuck Lacey seconded this motion. Since tabling the item means to remove it until a future meeting, Greg Fisher withdrew that motion and made a new motion to reverse items B (funding for the Strategic Plan) and C (Sigler funds) on the agenda. Chuck Lacey seconded the new motion. It was carried.
Paul Muething moved to follow Sarah’s recommendation to move the Juanita Sigler funds to the Madison County Community Foundation in July. Chuck Lacey seconded this motion. Chuck Lacey would like more explanation why Sarah wants to wait until July to do this. Sarah said it is due to cash flow. We will not be getting any money from the Bond Bank until the end of June. This would be added insurance to make sure we have enough money in the bank to meet payroll, etc. There will be a Resolution to move the Sigler funds to the Foundation at the July board meeting. Paul Muething would like the funds to be moved as soon as possible. This will be on the June agenda. Motion to put the Juanita Sigler funds in the Madison County Community Foundation carried. Paul asked if it would be appropriate to make a motion that any donations to the library that are unrestricted automatically go to the Madison County Community Foundation. Tonya said we are doing that now. Paul said he would like to make it a matter of policy. Joni asked Sarah to work on wording for a policy statement and bring it back to the Board next month.
Next on the agenda was the funding for the Strategic Plan activities. Sarah distributed a recommendation about the purchase of a Daycare van and a Marketing Plan. The new Daycare van will be used daily. Christie Hamm said if we have the van it would also enable us to serve more centers. Even though staff gets reimbursed (mileage) for using their own vehicles it would save loading and unloading and dragging everything out to their cars. Weidner Chevrolet will install shelving units in the van at no charge so staff can leave many items on the van. Chuck asked if there is a central authority to help us do the job of teaching children how to read so we don’t have to take it on alone. Jim Stuart feels we are best suited to do this. Our target group is preschoolers. Christie Hamm thinks we need to do something now in order to get kids ready to go to school. Sarah said other agencies such as United Way, Honor Our Children, and the Madison County Community Foundation are also addressing this issue. We need to do this. We plan on making 75 daycare visits each month and these will count on the statistics as daycare visits. Paul noticed that Children’s program stats are down considerably for the year. Christie thinks this is due to a shift in when staff do book talks. Paul also asked if any progress toward this goal has been made since the hiring of the Early Literacy Coordinator. He said it seems we are suddenly throwing a lot of money into this problem. Christie said we have gotten very good feedback from parents and caregivers who have attended the many workshops that Heather has done. Paul said the expense of the new van plus gas and insurance is a lot of money. Sarah agreed but said this van is so needed to continue this work. Paul agrees with the intent but he thinks we need to be aware that if this program is a success there will be more expense attached to it. If our revenue decreases we will need to think about what we might have to cut in the future. Chuck Lacey said when the Early Literacy Coordinator was hired there was no mention of needing a van. Sarah said she would very much like for this program to be so successful that we have to come back and ask the Board for another van. Chuck said there should be a person in the community to do an evaluation of these programs. Jim Stuart asked if there is any way for the schools to track this progress. Rhea said she thinks it will take 3-4 years to realize any improvement. She feels we have to do this. Greg Fisher asked how this van would be funded. Sarah said it will be taken out of LIRF funds and this fall we will do an additional appropriation for the Extension building project. Rhea Parshall moved to purchase the daycare van. Tammy Ihnat seconded. It was pointed out that maintaining the van will be paid for out of the operating budget. Motion to purchase the van carried unanimously.
Rhea Parshall moved to approve hiring a consultant for $15,000 to write a marketing and communications plan. Tammy Ihnat seconded. Rhea asked if ideas were laid out in the Strategic Plan for marketing. If so, would a marketing plan be the same thing as these ideas? The Strategic Plan said by 2008 we will develop a written marketing and communications plan. Tammy asked if we have a marketing coordinator. Stephanie Holloway is the Community Relations manager, but she is busy running her department and she has myriads of duties on her plate. Greg Fisher said he thought the new daycare van will reach new people and that will have an effect on reaching the marketing goal. He also feels this could be taken up later since the plan says 2008 for the marketing plan. He thinks one will contribute to the other. It will generally take 6 months to 1 year to write a plan. Paul Muething thinks this would be a waste of money. He thinks the library has the best collection of talented people who could accomplish this. He also thinks we could invite people, such as AU students, to work on this project. Greg said the Strategic Plan does not mention hiring a consultant, it just says develop a plan. He would like to see what staff can do first before we hire a consultant. Stephanie said it would be very difficult for her to do this plan due to her workload. She also said if an outside firm did the plan it would give us a fresh approach on what we are doing now and how to reach the 30% of the people in the district who do not have library cards. The consultants would be experts in this field. This money would come out of the Consulting Services line of the operating budget. Sarah said it would also be a good opportunity for our staff to learn from professionals. Jim Stuart does not think consultants would help. Greg suggested staff write the plan and then bring it back to the Board with a recommendation if they think it will work. Paul complimented Stephanie on the job she does and the relationship she has built up with the local media. Joni Brinkman said it was time to vote on the motion on the floor. The vote was taken. It was 0 aye and 6 nay, motion defeated. Jim said if we wanted to pursue contacting AU he would be glad to do it. Paul would be willing to do that also. Sarah asked for time to meet with Stephanie to discuss further options to bring back to the Board.
There have been 2 names nominated for the Carnegie Award. They are K.R. Montgomery and Associates and Leland Franklin, Jr. At this time Greg Fisher nominated the late Juanita Sigler. After discussion about each candidate Jim Stuart moved to give the Carnegie Award to Leland Franklin, Jr. Rhea Parshall seconded. The vote was taken it was 3 aye and 3 nay. President Brinkman cast a nay vote, motion defeated. Chuck Lacey moved to give the Carnegie Award to K.R. Montgomery and Associates. Paul Muething seconded. The vote was 5 aye and 1 nay. Motion carried by majority. Sarah will contact Mike Montgomery to see if he can attend the May board meeting to accept the award for the firm.
Sarah would like permission to close the library from 9-1:30 on Friday, April 18, 2008 and Friday, October 17, 2008 for Staff Development Days. Paul Muething moved to approve this request. Rhea Parshall seconded, carried.
Jayne Smith gave the annual Friends of the Library report. They have elected new officers. They are Bob Hackler, President, Dee Murphy, Vice President, and Sherry Dougherty, Treasurer. They currently do not have a Secretary.
In 2006 they had 16 volunteers who put in 2,862 hours. They held 9 sales and gave the library $28,831.65. The money from book sales at Lapel go directly to the Lapel branch. Every penny made at the book sales in 2006 was given back to the library. They give the library a lump sum and then it is up to Sarah and the staff what to spend it on. Bob said he also delivers books to our homebound customers. He wanted the board to know how much those customers appreciate the service we provide.
Sarah gave her Director’s report. She thanked the Board for the cookies and punch they served staff yesterday. The Madison County Federal Credit Union approved raising the credit card limit to $10,000. Christie Hamm received a $1,000 grant from the Youth Leadership Academy for books to give away at the Wigwam this summer. The Lapel HVAC upgrade and Main’s 3rd floor project are almost done. There is some additional ductwork that has to be done at Lapel. Chuck asked Russ what the plans are for the planter out front. The groundskeeper is working on the soil and will plant something in it soon. Russ is going to talk to a concrete person about fixing the cement that has been damaged on it. Mobile computer lab classes have started and have been very well received. Sarah said she had to sign a contract assuring that we will not distribute the new Harry Potter books before July 21. Chuck said Stephanie’s expertise really shows through in the newspaper articles she writes.
Joni reminded the Board that Sarah’s evaluation is due in June. Joni is going to review the evaluation forms that were used last year. Forms will be sent out to the Board members and will be due back to Joni by a specified date. Sarah’s evaluation will be done at the meeting in June at Lapel.
President Brinkman asked for comments from the floor. Being none, Rhea Parshall moved to adjourn. Seconded by Tammy Ihnat, the meeting was adjourned at 5:35 p.m.
Respectfully submitted,
Secretary,
Anderson Public Library
Board of Trustees
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek
and Union Townships Public Library
Board of Trustees
May 16, 2007
Trustees Present
Joni Brinkman, President
Rhea Parshall, Vice President
Tammy Ihnat, Secretary
Jim Stuart, Greg Fisher, Chuck Lacey
Trustees Absent
Paul Muething, Treasurer
Staff Present
Sarah Later, Director
Ann Hoehn, Assistant Director
Lova Gay, Recording Secretary
Tonya Carman, Business Office Manager
Russ Jones, Stephanie Holloway, Linda Manderson
Others Present
Mike Montgomery, Matt Yates, Cara Webber, Kathy Ritchie, Heather Kammer,
Susan Guindon, Winifrid Williams, all from K.R. Montgomery and Associates
President Brinkman called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Linda Manderson introduced Ann Hoehn to the Board. Ann is our new Assistant Director.
The presentation of the Carnegie Award was moved to later in the meeting.
Rhea Parshall moved to approve the minutes of the regular meeting held April 18, 2007 as published. Greg Fisher seconded. Motion carried.
In the absence of Treasurer Paul Muething, Rhea Parshall has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Greg Fisher seconded. Rhea asked if we received quotes for the 2 projects this month that were over $25,000. Yes, we did. Jim Stuart asked if Unique Management is a debt collection service. Yes, it is. Motion to pay the claims carried.
Next on the agenda was the approval to borrow from the Bond Bank. Tonya has received the legal paperwork that allows us to borrow. Rhea Parshall moved to accept the Bond Bank Resolution. Jim Stuart seconded. The amount we will be borrowing is $1,104,558. This figure was determined by projected cash flows. This amount would be our largest shortfall if we do not receive our tax check before October. We should receive the check from the Bond Bank on June 26. Tonya does not yet have an interest rate from them. This amount has to be paid back by December 31. Motion carried.
There are 2 policies being submitted for revision. The first one is the Finance and Investment Policy. The wording “all unrestricted gifts received by Anderson Public Library will be deposited with the Madison County Community Foundation” was added. The second policy is the Credit and Debit Card Policy. We have added that we will take credit/debit card payments for fees or donations by telephone. Jim Stuart moved to approve these 2 policy revisions. Tammy Ihnat seconded. Greg Fisher said he would feel more comfortable if a time limit to deposit would be put in the policy. Jim amended his motion to say money will be deposited with the Community Foundation within 30 days of receipt. Tonya said we are doing that now; the Juanita Sigler fund was an unusual situation. Tammy amended her second, motion carried. Chuck asked that the Finance and Investment Policy wording be consistent by stating Treasurer or Fiscal Officer throughout, since they are both the same. The wording will be changed to read Fiscal Officer throughout the document.
Sarah would like permission to move the July meeting back a week to July 25. We will not get our health insurance renewal from United Healthcare until early July. If the meeting is later in the month it will give the Insurance Advisory Committee and the Budget Committee time to meet before the July Board meeting and time for Sarah to prepare the paperwork for the Board packets. Greg Fisher moved to change the July 2007 meeting to July 25. Tammy Ihnat seconded, motion carried.
Stephanie Holloway informed the Board that the Summer Reading Program starts June 1. She showed them the tee shirt design for this year’s program.
Sarah gave her Director’s report. The new Daycare van is here. Staff are already loading it and preparing to take it to the first Daycare on Monday. Beth was awarded a $2,046 LSTA digitization grant. This will be used to digitize approximately 700 visual images portraying Anderson’s industrial activity of the 1930s through 1970s. This means anyone will be able to access these images from our website. The State Library had noted historians from Indiana read these grant applications and determine which ones were significant to the history of Indiana. Sarah said the Board should be very proud that this project was picked for funding. Chuck asked about the planter out front. There will be a tree planted in it sometime this week.
The last item of business was the presentation of the Carnegie Award to K.R. Montgomery and Associates. Joni Brinkman presented this award to Mike Montgomery who accepted it on behalf of the firm. He said the firm had only been in business for 4 years when they were asked to turn this building into the new library. He said if they had not gotten this job they would not have had the opportunity to do the other 29 libraries they have done. He thanked the library board for giving a small local business the chance to do this project. Chuck Lacey thanked Mike for all the work the firm has done to help Anderson Public Library over the years.
President Brinkman asked for comments from the floor. Being none, Rhea Parshall moved to adjourn. Seconded by Tammy Ihnat, the meeting was adjourned at 4:45 p.m.
Respectfully submitted,
Secretary,
Anderson Public Library
Board of Trustees
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek
and Union Townships Public Library
Board of Trustees
June 20, 2007
Trustees Present
Joni Brinkman, President
Rhea Parshall, Vice President
Tammy Ihnat, Secretary
Paul Muething, Treasurer
Jim Stuart, Greg Fisher, Chuck Lacey
President Brinkman called the meeting to order at 4:45 p.m. in the Board Room of the Main Library.
Rhea Parshall moved to approve the minutes of the regular meeting held May 16, 2007 as published. Motion carried.
Paul Muething has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Atlas Building Services had the lowest quote on doing the masonry work on the Extension Building. Tammy Ihnat moved to accept Sarah’s recommendation to approve their quote. Motion carried.
We have received an LSTA grant to digitize photos, postcards, etc. Rhea Parshall moved to approve the Resolution allowing Sarah to sign this contract on behalf of the library. Motion carried.
President Brinkman appointed the following people to the Budget Committee; Rhea Parshall, chair, Paul Muething and Jim Stuart.
Chuck Lacey moved to accept the revisions to the library’s Purchasing Policy, which updates the new amounts for quotes and bids. Motion carried.
Newly passed Senate Bill 157 authorizes a library board to adopt a resolution allowing money to be disbursed to advertise and promote the programs and services of the library. Tammy Ihnat moved to adopt this Resolution. Motion carried.
Jim Stewart moved to approve the Resolution for the Executive Session held May 16, 2007. Motion carried. Paul Muething moved to approve the Resolution for the Executive Session held today before the regular meeting. Motion carried.
Beth Oljace gave her report on the Indiana Room.
Sarah gave her Director’s report.
There were no comments from the floor.
The meeting was adjourned at 5:10 p.m.
Respectfully submitted,
Secretary,
Anderson Public Library
Board of Trustees
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and
Union Townships Public Library
Board of Trustees
July 25, 2007
Trustees Present
Joni Brinkman, President
Rhea Parshall, Vice President
Tammy Ihnat, Secretary
Paul Muething, Treasurer
Jim Stuart, Greg Fisher, Chuck Lacey
President Brinkman called the meeting to order at 4:45 p.m. in the Board Room of the Main Library.
Linda Manderson introduced 2 new staff members to the Board. Charlotte Hahn is the new RSVP Director and Beth Meyer is the new Lapel Branch Manager.
Rhea Parshall moved to approve the minutes of the regular meeting held June 20, 2007 as published. Motion carried.
Paul Muething has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
There were presentations given for 2 employee benefits consultation companies. Jeff Stump with e.b.s. Insurance group and Jay Harvey with Strategic Health Plans Corporation told what their companies could do to help APL with their health insurance program.
Rhea Parshall moved that we remain in the automation consortium and give Sarah the authority to work with Marion and Muncie on contract negotiations with TLC and that we purchase 2 self-check units from Tech Logic. Motion carried.
Rhea Parshall moved that we advertise our 2008 levy at $3,567,245 and our 2008 budget estimate at $5,174,749. Motion carried.
Rhea Parshall moved that we advertise our 2008 LIRF budget at $246,371. Motion carried.
Tammy Ihnat moved that we accept Strategic Health Plans Corporation as the broker for APL health insurance per the timeline they presented. Motion carried.
Jill Campbell gave her report on Information Services.
Sarah gave her Director’s report.
Rhea Parshall moved to adjourn. The meeting was adjourned at 6:10 p.m.
_________________________
Tammy Ihnat, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting of the Anderson City,
Anderson, Stony Creek and Union Townships Public Library Board of Trustees
August 15, 2007
President Brinkman called the meeting to order at 4:17 p.m. in the Board Room of the Main Library.
Linda Manderson introduced 2 new staff members to the Board: Tyson Wheeler, Information Services, and Staci Terrell, Information Services Teen Librarian.
Rhea Parshall moved to approve the minutes of the regular meeting held July 25, 2007 as published. Motion carried.
Paul Muething has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. It was noted that there are 2 entries for Repair and Maintenance on the Appropriations Report. Tonya said one line is for supplies and the other is for services. She will change the line names to reflect this. Paul would like a report on Miscellaneous Revenue for last year and this year. Tonya will have that for next month’s meeting. Motion to pay the claims carried.
Paul Muething moved to give Sarah permission to work with Strategic Health Plans on our renewal for a plan that does not exceed $381,784, which is United Healthcare’s original quote. Motion carried.
Greg Fisher moved to approve the Resolution for Commitment to Join the Public Library Internet Consortium for funding year July 1 2008 - June 30 2009. We are already in the consortium but our commitment needs to be renewed. Motion carried.
Sarah has revised the Insurance Advisory Charter. It was suggested that the word Board be added to …..”at a regularly scheduled Board of Trustees meeting” under the Filling a Vacancy-Industry Members paragraph on page 2. Jim Stuart moved to approve these revisions with the addition mentioned above. Motion carried.
Frank Lucas gave his report on Computer Services.
Mary Simpson and Cassaundra Day gave their report on Circulation Services.
Sarah gave her Director’s report.
Tammy Ihnat moved to adjourn. The meeting was adjourned at 5:15 p.m.
Trustees Present
Joni Brinkman, President Rhea Parshall, Vice President Chuck Lacey
Tammy Ihnat, Secretary Paul Muething, Treasurer Jim Stuart
Greg Fisher
_________________________
Tammy Ihnat, Secretary
____________________________________________________________________
Minutes of the Public Hearing on the 2008 Budget of the
Anderson City, Anderson, Stony Creek and Union Townships Public Library.
August 15, 2007
President Brinkman called the public hearing to order at 4:15 in the Board Room of the Main Library.
Sarah said it was the exact same information that the Board was given last month because we are still waiting on health insurance information. We should have that information by next Friday. The Budget Committee will meet and have updated information for the Board at the September meeting.
President Brinkman asked if there were any comments from the public. There was none.
A motion was made by Rhea Parshall to adjourn the public hearing.
The meeting was adjourned at 4:17 p.m.
Trustees present
Joni Brinkman, President Rhea Parshall, Vice President Tammy Ihnat, Secretary
Paul Muething, Treasurer Jim Stuart Chuck Lacey
Trustees absent
Greg Fisher
___________________________________
Tammy Ihnat, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek
and Union Townships Public Library
Board of Trustees
September 19, 2007
President Brinkman called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Linda Manderson introduced 3 new staff members to the Board: Amy White, Information Services, Jackie Davis, Extension Services Manager, and Paula Balensiefer, Community Relations Manager.
Paul Muething moved to approve the minutes of the public hearing on the 2008 budget held August 15, 2007 as published. Greg Fisher said that the 2nd sentence in the 3rd paragraph should read, “There was none.” The minutes were corrected, motion carried. Paul Muething moved to approve the minutes of the regular meeting held August 15, 2007 as published. Greg Fisher said in the minutes the change to the Insurance Advisory Committee Charter reads Board but in the actual Charter it reads Board of Trustees. The minutes were changed to read Board of Trustees, motion carried.
Paul Muething thanked Sarah and the Business Office staff for an excellent audit for 2005 and 2006. He has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion to pay the claims carried.
Rhea Parshall moved to approve a 2008 Operating Budget of $5,127,139 with a levy of $3,519,635. The Budget Committee worked with 4 scenarios. This budget is only a 2.5% increase and $47,000 below the maximum levy that was advertised. Rhea said there is a correction of the levy figure she gave. The correct amount is $3,520,150. Motion carried. Rhea Parshall moved to approve a 2008 LIRF Budget of $246,371. Motion carried.
Paul Muething moved to give Sarah approval to declare the Vendacard machines that we no longer use as surplus and to offer them to another library. Motion carried.
Sarah presented a recommendation on Board/customer communication. After discussion this item died due to lack of a motion.
Alice Milley gave her report on Technical Services.
Sarah gave her Director’s report.
Joni asked for comments from the floor. Linda Manderson invited Board members to participate in Staff Development Day for a short presentation describing what the Library Board does.
Rhea Parshall moved to adjourn. The meeting was adjourned at 4:50 p.m.
Trustees Present
Joni Brinkman, President Rhea Parshall, Vice President Tammy Ihnat, Secretary
Paul Muething, Treasurer Jim Stuart Greg Fisher
Trustees Absent
Chuck Lacey
_________________________
Tammy Ihnat, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek
and Union Townships Public Library
Board of Trustees
October 17, 2007
In the absence of President Brinkman, Vice President Parshall called the meeting to order at 4:15 p.m. at the Lapel Branch Library.
Paul Muething moved to approve the minutes of the regular meeting held September 19, 2007 as published, motion carried.
Paul Muething has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion to pay the claims carried.
Paul Muething moved to approve the 2008 Salary Schedule as published. Motion carried.
Jim Stuart moved to approve the 2008 Holiday Schedule as published. Motion carried.
Next on the agenda was the Meeting Room Policy revision. The changes are mostly cosmetic but the new policy reflects customers being able to book meeting rooms on-line. Customers will also be able to book meetings for one year at a time, not a calendar year. Also, customers will now be asked to leave the meeting rooms 15 minutes before the library closes. Jim Stuart moved to approve the new policy as presented. Motion carried.
Jim Stuart moved to keep the Terrorism rider on the library’s property insurance. Motion carried.
Beth Meyer gave her report on the Lapel Branch.
Sarah gave her Director’s report.
Paul Muething moved to adjourn. The meeting was adjourned at 5:00 p.m.
Trustees Present
Rhea Parshall, Vice President Tammy Ihnat, Secretary Paul Muething, Treasurer
Jim Stuart Greg Fisher
Trustees Absent
Joni Brinkman, President Chuck Lacey
_________________________
Tammy Ihnat, Secretary
____________________________________________________________________
Anderson City, Anderson, Stony Creek and Union Townships Public Library
Board of Trustees
Minutes
November 14, 2007
President Brinkman called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Jim Stuart moved to approve the minutes of the regular meeting held October 17, 2007 as published. Motion carried.
Paul Muething has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion to pay the claims carried.
Rhea Parshall moved to approve a Resolution for Director’s Compensation. This authorizes payment to Sarah in the amount of $819.20 to reimburse her annual Rotary dues plus applicable payroll taxes for this compensation. Motion carried.
Jim Stuart left the room due to a conflict of interest in the next agenda item. Paul Muething moved to establish a line of credit with First Merchants to repay the Bond Bank and to cover operating expenses in 2008 until we receive our 2007 tax settlement. Motion carried.
Jim Stuart returned to the meeting. Chuck Lacey moved to approve a Resolution to declare an emergency and borrow no more than $330,000 from the Library Improvement Reserve Fund for the expenses of the Operating Fund; to be repaid at the time the tax distribution is received. Motion carried. Rhea Parshall moved to approve a Resolution to declare an emergency and borrow no more than $260,000 from the Rainy Day Fund for the expenses of the Operating Fund; to be repaid at the time the tax distribution is received. Motion carried.
Chuck Lacey, on behalf of the Insurance Advisory Committee, moved to approve Kim Wood, from Peck & Wood Agency, to replace Bill Ehrlich as a member on that Committee. Motion carried.
Gene Vincent gave his report on Security Services.
Russ Jones gave his report on the Maintenance Department.
Sarah gave her Director’s report.
Under Other Business, Greg Fisher asked Rhea to give a report on attending Staff Development Day. She said it was a wonderful morning. She is very proud of staff and is amazed at all the wonderful talent they have.
Joni asked for comments from the floor. Being none, Chuck Lacey moved to adjourn. The meeting was adjourned at 5:10 p.m.
Trustees Present
Joni Brinkman, President Rhea Parshall, Vice President Tammy Ihnat, Secretary
Paul Muething, Treasurer Jim Stuart Greg Fisher
Chuck Lacey
_________________________
Tammy Ihnat, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting of the
Anderson City, Anderson, Stony Creek and Union Townships
Public Library Board of Trustees
December 19, 2007
President Brinkman called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Jim Stuart moved to approve the minutes of the regular meeting held Nov.14, 2007 as published. Motion carried.
Paul Muething has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion to pay the claims carried.
Chuck Lacey moved to approve the Corporate Authorization Resolution authorizing Joni Brinkman and Paul Muething to borrow money on behalf of the library from First Merchants to repay the Bond Bank. Motion carried. Jim Stuart abstained from voting on this motion. Paul Muething asked that the minutes reflect the amount of interest we are paying to the Bond Bank. The interest on the $248,978 Flexible Loan is $5,053.91 and the interest on the Advanced Funding Program of $1,318,933 is $26,772.51. Paul Muething moved to designate Tonya Carman as the library’s representative to conduct business with First Merchants Bank. Motion carried.
Jim Stuart moved to approve the 2007 Transfer Resolution. Motion carried. Tammy Ihnat moved to approve the 2007 LIRF Transfer Resolution. Motion carried.
Jim Stuart moved to encumber $7,569 to Tech Logic from the Operating Fund for the balance on the self-check machines not covered by LIRF funds. Motion carried. Jim Stuart moved to encumber $15,415.50 to Tech Logic from LIRF for the self-check machines. Motion carried.
Paul Muething moved to approve moving $186,500 from the Operating Fund to LIRF. Motion carried.
Sarah asked permission to start the 2% Cost of Living increase for staff on December 30 instead of January 1 since that is the first day of a new pay period. Greg Fisher moved to approve Sarah’s recommendation. Motion carried.
Ann Hoehn gave a brief overview of this year’s Output Measures results.
Jackie Davis gave her report on Extension Services.
President Brinkman had to leave at this time. She appointed Chuck Lacey as Vice President Pro-tem and turned the meeting over to Paul Muething.
Paula Balensiefer gave her report on Community Relations.
Sarah gave her Director’s report. She then gave the Board information on the Indiana Commission on Local Government Reform report. There will be much more information on this in the coming months.
Being no other business or no comments from the floor Tammy Ihant moved to adjourn. The meeting was adjourned at 5:25 p.m.
Trustees Present
Joni Brinkman, President Tammy Ihnat, Secretary Paul Muething, Treasurer
Jim Stuart Greg Fisher Chuck Lacey
Trustees Absent
Rhea Parshall, Vice President
_________________________
Tammy Ihnat, Secretary
____________________________________________________________________