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1996 Minutes
____________________________________________________________________ ANDERSON CITY, JANUARY 17, 1996 The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, January 17, 1996 at 4:15 p.m. in the Board Room of the Library. Trustees present: Bill Surbaugh, Doug Nelson, Robbin Brooks, Bill Simmermon, Rhea Parshall, Trustees absent: Arthur Leak Staff attending: Sally Hunt, Director; Tonya Carman, Business Office; Lova Gay, Recording Secretary Rod Burkett, Assistant Director; Grace Roberts, Extension Services; Linda Funk, Human Resources; Susan Akers, Community Relations; Marcia Murphy, Children's President Bill Surbaugh called the meeting to order. A motion was made by Rhea Parshall and seconded by Robbin Brooks to accept the minutes of the December meeting as presented. Motion approved. Tonya Carman, the new Business Office Assistant, was introduced to the Board. The Resolution for the temporary loan was signed. Bill Simmermon reviewed the invoices and found them to be in order. He made a motion to pay the bills. Robbin Brooks seconded. Claim #00174, Magazine and Business Index, was questioned. This is for a second computer for periodicals. Robbin questioned the listing of payroll checks. The Business Office ran out of payroll checks so the blank checks used for invoices were used for payroll. Motion to pay the bills was passed. The next order of business was the RSVP Director's salary. There was money put in the RSVP grant last fall to bring this salary up to State levels. Sally recommended to adjust June Holt's salary, retroactive to September, 1995. Doug Nelson made a motion to accept Sally's recommendation, Rhea Parshall seconded. Motion passed unanimously. There was some discussion regarding the operating balance which may help decrease the amount the library borrows this year. Marcia Murphy gave a report on activities in the Children's Department. They are currently working on going out into the community with story hours, developing a better relationship with the schools, expanding the prenatal classes and focusing on teen parents. Sally passed out a timetable for the 1997 budget. Doug Nelson requested a summary sheet from the committees listing decisions and rationale behind them. Bill Simmermon gave a report from the Nominating Committee. Officers nominated are J. Douglas Nelson, President, William Surbaugh, Vice President, Robbin Brooks, Secretary and Rhea Parshall, Treasurer. Bill Simmermon made a motion that the slate be elected as nominated. Joni Brinkman seconded. Motion passed. Bill Surbaugh thanked the officers for their work this past year. Doug Nelson will take over the chairing of the meetings in February. Next on the agenda was action on the Resource Access Policy. The second sentence of #4 was changed to read "The library acknowledges parental responsibility in determining their child's borrowing of library materials". There was much discussion on adopting the entire packet of "freedom documents" or just the ones set for APL. The second sentence of #7 was changed to read "The Library acknowledges the individual's right of access to ideas and information representing the widest diversity of views". The last sentence, "See the Intellectual freedom statement in the appendix" was stricken. Policy #6 is to be stricken, and policy #8 is to be stricken. In #3 the last sentence is to be changed from "Talking books circulate to any eligible borrower" to "Talking books circulate to any qualified borrower". Number 10 shall read "Staff shall seek to assist persons in gaining access to and using a wide diversity of information and resources". Number 11 will be changed from "In no case should resources be excluded because of.......to Resources are not excluded because of race, color, religion, sex, sexual orientation, national origin, age, marital statue, political belief, mental or physical handicap or other preference or personal characteristic, condition or status of the author or producer." Doug Nelson made a motion to accept the Resource Access Policy as changed (see attached), Robbin Brooks seconded, Motion carried. Relevant data and ALA guidelines will be kept in a working file. Linda Funk gave the following personnel report: the hiring of the Children's Librarian is being finalized this week, Ed Mitchell is no longer with the maintenance staff creating a full time opening now being filled by a temporary; ads are being prepared for a Reference Librarian; recruitment is going on in high schools for an intern in Reference; a position is open in Technical Services left by Alice Milley who is now Department Head; and Brian Williams is the new work-study student in AV. The Board would like to know the response of local vs. out of town ads for MLS positions. Rod Burkett gave the following building and grounds report: new security lights have been installed in the southeast parking lot, the maintenance staff did a very good job clearing all the heavy snow lately, demolition of the house in Lapel should be this week. The Library is sending three staff members to the "Computers in the Library" in Arlington, VA, Alice Milley and Sharon Welborn attended a Dynix workshop in Muncie. The Business Office has payroll completed with the new pay rates from the Worthington Study recommendations and cost of living increase. There are 15 people on staff who will not be up to the minimum levels recommended, even with the 8.5% increase. Sally recommends the Board move on this to bring those staff members up to the minimum. Joni Brinkman made a motion to raise the 102 and 103 classifications up to the minimum for the 15 staff people affected. Robbin Brooks seconded. Motion carried. Staff Development Day will be training on self- management teams. Lapel and AV are testing this method. The Special Project Librarian hired is spending 16 hours per week in Lapel. Doug Nelson made a motion to adjourn, Rhea Parshall seconded. Motion carried. Meeting adjourned at 5:30 p.m. Respectfully submitted, ____________________________________________________________________ ANDERSON CITY, FEBRUARY 21, 1996 The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, February 21, 1996 at 4:15 p.m. in the Board Room of the Library. Trustees present: Bill Surbaugh, Doug Nelson, Robbin Brooks, Rhea Parshall, Arthur Leak Trustees absent: Bill Simmermon, Joni Brinkman Staff attending Sally Hunt, Director; Tonya Carman, Business Office; Lova Gay, Recording Secretary; Others attending: Sharon Theobold, Appraisal Associates; Dan Clark, Independent Appraisals President Doug Nelson called the meeting to order. A motion was made by Rhea Parshall and seconded by Bill Surbaugh to accept the minutes of the January meeting as presented. Motion approved. The next item on the agenda was a report from Sharon Theobold and Dan Clark. Sharon did the appraisals on the collections and was amazed at the large scope and the value of some of the items. Dan Clark appraised the contents of the buildings. Sally will prepare a summary for the Board and the Board will then need to act on what to do with the collection. It was the consensus of the Board that the more valuable fine art prints be removed from their present locations and secured somewhere for now. Rhea examined the bills and found them to be in order. She made a motion to pay, Bill Surbaugh seconded. Motion passed. There was some discussion of the gas bill for Lapel. It rose over $2700.00 in four months. The Board would like for this matter to be looked into. A motion was made by Arthur Leak and seconded by Bill Surbaugh to make Rhea Parshall's office as Treasurer effective March 15th. Until then, Arthur's signature will be on the checks. Motion carried. The next order of business was the Resource Access Policy. There is a redundancy in the wording of #6 and #7. It was moved by Robbin Brooks and seconded by Rhea Parshall to delete #7 and at the end of #6 add the sentence, "Staff shall seek to assist persons towards this end." Motion carried. At this time Arthur Leak had to leave but he wanted to go on record praising Susan Akers' effort in making "20 Local People Making a Difference" such a very positive note in the community. He would like to see it continued each year. The Board reviewed copies of the Technology Grant application that was sent to the State. The $50,000 will be used to set up the "Computer Technology Lab." A motion was made by Robbin Brooks and seconded by Rhea Parshall to support the grant application as submitted. Motion passed. There was a short personnel report. Interviews for a reference librarian are being held at this time. There were 31 applications received with 4 of them coming from out of state. The format of the statistical report has been changed to allow more comparisons with last year. Almost 50% of district population are registered borrowers, which is above average. Arthur was appointed Secretary pro-tem to sign the Resolution of the Executive Session. Sally gave a legislative update. The planning commission for libraries was dropped. The $25 state-wide charge for a PLAC card would be beneficial. Sally informed the Board of three conferences that they would be welcome to attend, a Trustee seminar on 4/2, the Public Library Conference in Portland Oregon, and the ILF conference. The APL Board of Trustees Policies Manual was distributed. This will be updated as new policies are passed. The by-laws are included and the Long Range Plan will be added to it. With no further business, a motion was made by Rhea Parshall and seconded by Robbin Brooks to adjourn. Motion carried, meeting adjourned at 5:45 p.m. Respectfully submitted, ____________________________________________________________________ ANDERSON CITY, PUBLIC LIBRARY MARCH 20, 1996 The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Trustees present: Bill Surbaugh, Doug Nelson, Robbin Brooks, Rhea Parshall, Arthur Leak, Staff attending: Sally Hunt, Director, Colleen Roe, Business Office, Lova Gay, Recording Secretary, Rod Burkett, Assistant Director, Linda Funk, Human Resources, Frank Lucas, Training Specialist, June Holt, RSVP Director,Susan Akers, Community Relations Others attending: Susan Maxwell, Anderson Herald-Bulletin, Greg Bell, Intermark. President Doug Nelson called the meeting to order. A motion was made by Arthur Leak and seconded by Bill Simmermon to accept the minutes of the February meeting as circulated. Motion approved. Modifying the agenda, President Nelson asked Greg Bell to discuss "Quick Line", a series of kiosks that will be placed at locations in the Anderson area. A touch screen will let the public know about APL services. There will be no fee for APL to be on this network. The Board expressed some concerns about such things as communication between APL and Intermark and responsibility for mistakes. There is a one- time cost for set up (about $400) and information can be updated once a week. Arthur Leak made a motion that Doug Nelson and Sally meet with Greg Bell about the concerns of the Board. Bill Surbaugh seconded the motion; motion passed. It was also suggested that the attorney be consulted about these concerns. The next order of business was a report from June Holt, RSVP Director. She reported on the partnership between RSVP and APL. She would like to start a Volunteer Center, a 501C3 corporation allowing them to apply for grant money. She reported on volunteers, newsletters, stations, and packets that are given to volunteers and stations. Rhea examined the bills and found them in order subject to audit. Rhea Parshall moved we pay the bills as circulated, Joni Brinkman seconded. There was some discussion of the gas bill in Lapel. The person at the gas company says they are reading the meter correctly for the first time since the library has been there. The Board would prefer some centralized ordering of supplies and would prefer they be bought locally. Motion to pay bills carried. A motion was made by Rhea Parshall and seconded by Robbin Brooks to pass a resolution to transfer $200,000 from LIRF into the Operating Fund payable back to LIRF by the end of the year. Motion carried. A motion was made by Rhea Parshall and seconded by Robbin Brooks to ask for an advance draw on the tax levy per attached resolution. Motion passed unanimously. Insurance bids were received. The bid from Utica was the best, both in cost and coverage. Bill Surbaugh made a motion to accept the recommendation of Sally and Rod and seek coverage from Utica. Joni Brinkman seconded the motion, passed unanimously. Sally recommended the library advertise for a new member for the Insurance Advisory Committee. A motion was made by Arthur Leak and seconded by Rhea Parshall to advertise for this appointment. Passed unanimously. The library has to start keeping inventory of its "fixed assets" for the state. It is up to the Board to set the dollar to define a fixed asset. A motion was made by Bill Surbaugh and seconded by Arthur Leak to adopt a resolution conforming to at least but not less than the recommendation by the State for definition of a fixed asset. That amount is currently $500. Motion carried. A motion was made by Joni Brinkman and seconded by Robbin Brooks to give the Director authority to make salary determinations within the compensation guidelines established annually by the Board. Motion passed. There were four responses from area banks bidding on a Cash Management System. The best bid was from Key Bank. It will be easier to stay with National City Bank until the end of the year. The current agreement ends 12/31/96 and the new agreement will be for 3 years. A motion was made by Arthur Leak and seconded by Joni Brinkman to accept the recommendation to stay with National City Bank until 12/31/96. Motion passed. The Community Technology Center will be opened during National Library Week. The Board is invited to attend the grand opening on 4/17 at 3:30. There will be 13 staff members attending ILF conference this year. It is recommended that the Board's attorney look at the weapons policy. The three items dealing with policies will be on the April agenda. A motion was made by Rhea Parshall to adjourn, seconded by Robbin Brooks. Motion carried, meeting adjourned at 6:15 p.m. Respectfully submitted, ____________________________________________________________________ ANDERSON CITY, APRIL 17, 1996 The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, April 17, 1996 at 4:15 p.m. in the Board Room of the Library. Trustees present: Bill Surbaugh, Doug Nelson, Rhea Parshall, Arthur Leak, Bill Simmermon, Trustees absent: Robbin Brooks Staff attending: Sally Hunt, Director; Colleen Roe, Business Office; Lova Gay, Recording Secretary; Others attending: Sherry Dougherty, President, Friends of the Library President Doug Nelson called the meeting to order. There were two revisions to the March minutes. One was a clarification of the bid from Key Bank and why it was not the recommended bid, the other was changing the term for the new contract from three to two years. A motion was made by Joni Brinkman and seconded by Bill Surbaugh to accept the minutes of the March meeting revised as follows: There were four responses from area banks bidding on a Cash Management System. The best bid was from Key Bank. It will be better to stay with National City Bank until the end of the year. The current agreement ends 12/31/96 and the new agreement will be for 2 years. A motion was made by Arthur Leak and seconded by Joni Brinkman to accept the recommendation to stay with National City Bank until 12/31/96. Motion passed. Motion to accept the corrected minutes were approved. Arthur Leak was appointed Secretary protem for this meeting in the absence of Robbin Brooks. A motion was made by Rhea Parshall and seconded by Bill Surbaugh to appoint Alice Milley, Head of Technical Services, as the representative to INCOLSA. Motion carried. The next item of business was to appoint a new member to the insurance committee. There were two nominees, J. Harold Berkshire from the Lon Brown Agency and Teresa Dulworth from Citizens Insurance Agency. After a brief discussion of each candidate a motion was made by Bill Simmermon and seconded by Joni Brinkman to vote. The vote was 3 votes for J. Harold Berkshire and 2 votes for Teresa Dulworth. J. Harold Berkshire was elected to the insurance committee. Next item was the adoption of a proposed policy on partnerships and relationships. A memo of understanding should be signed by both parties. This helps protect both parties and gives a clearer idea what is expected from both parties. A motion was made by Joni Brinkman and seconded by Bill Simmermon to accept the policy on partnerships, as attached. Motion passed. The next item on the agenda was a weapons policy. There were two versions presented to the Board. A motion was made by Joni Brinkman and seconded by Bill Surbaugh to accept the second version: "Possession of a weapon or facsimile of any kind is prohibited on library property, except for law enforcement officials in the actual discharge of their duties." During discussion, a motion was made by Arthur Leak and seconded by Bill Simmermon to amend the second version by deleting the words "in the actual discharge of their duties". Motion passed as amended. Bill Simmermon voiced concern over the enforcement of this policy. The Board agreed that library Security should have further training in enforcement of this policy. The Board would support the efforts of a city ordinance on this subject. Personnel policy recommendations were next on the agenda. There were five items recommended for adoption. They are as follows: #1. An increase will be assigned when an employee completes educational level required by the position. Arthur Leak made a motion to accept this policy, Joni Brinkman seconded, motion carried. #2. A promotion will be rewarded with pay increase. Promotion means assignment to a new and more responsible position usually at a higher grade. Rhea Parshall made a motion to accept this policy, Joni Brinkman seconded, motion carried. #3. The person in charge of the main building evenings and weekends (usually the senior reference librarian) will receive $1 per hour in addition to their regular salary, in compensation for this responsibility. Bill Surbaugh made a motion to change this policy as follows: The person in charge of the main building evenings and weekends (usually the senior reference librarian) will receive a minimum of $1 per hour in addition to their regular salary in compensation for the time they are in charge of the building. Rhea Parshall seconded, motion carried. #4. On a case by case basis, an employee may be compensated for taking over all or most of a person's higher level job duties during a special absence such as a vacancy (Example: filling in for a department head until a new one is hired). A motion was made by Bill Surbaugh to delete the example, seconded by Joni Brinkman. Policy passed as changed. #5. Certification may be required for some positions, although there will be no bonus for such certification. For example, a position requiring a master's degree in library science will require that degree from an ALA accredited library school and certification from the Indiana State Library. The example was removed from this policy. Joni Brinkman made a motion to accept #5 as changed, Rhea Parshall seconded, motion carried. The sponsorship of a Volunteer Center was tabled until May. Rhea Parshall examined the bills and found them to be in order subject to an independent audit. She made a motion to pay the bills. Joni Brinkman seconded, motion passed unanimously. A check was received from the town of Lapel for more than $11,000 due to the errors made in reading the gas meter there. Sally gave the Director's report. There was some discussion of the desire of the Board in regard to the collection of historical items we have and how it ties in with the role of the library. One recommendation was to keep the Madison County items in the county, including some of the paintings. A motion was made by Arthur Leak and seconded by Bill Surbaugh to table this item until the May meeting. Motion carried. One of the programs for National Library Week was a reception for the Friends of the Library. Sally attended their annual meeting. The Board would like for Sally to extend their appreciation to the Friends. Colleen introduced Ben Guthrie, an intern from Anderson University. He is helping the Business Office look into purchasing a new accounting system. The next meeting is scheduled to be held in Lapel but will be held here instead. The June meeting will be held in Lapel. A motion was made by Arthur Leak to adjourn, seconded by Rhea Parshall. Motion carried, meeting adjourned at 5:45 p.m. Respectfully submitted, ____________________________________________________________________ ANDERSON CITY, BOARD OF TRUSTEES MEETING MAY 15, 1996 The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Trustees present: Doug Nelson, Robbin Brooks, Arthur Leak, Bill Simmermon, Joni Brinkman. Trustees absent: Bill Surbaugh, Rhea Parshall Staff attending: Sally Hunt, Director; Colleen Roe, Business Office; Lova Gay, Recording Secretary; President Doug Nelson called the meeting to order. A motion was made by Bill Simmermon and seconded by Arthur Leak to accept the minutes of the April meeting as circulated. Motion carried. Bill Simmermon had examined the invoices in the absence of Rhea Parshall and found them to be in order subject to an outside audit. A page of the check register was left out of the packet and it was circulated at the meeting. There was also a check issued to Miller Huggins that did not show up on the register. It will be the first one listed on the register for May. There was a listing for RSVP mileage that should be RSVP supplies. A motion was made by Bill Simmermon to accept the bills as listed, Robbin Brooks seconded, motion passed unanimously. The next item was to appoint Board members to budget committees. The Personnel Committee will be comprised of Joni Brinkman, Convener, Robbin Brooks, Bill Surbaugh and Rhea Parshall. The All Other Committee will be Doug Nelson, Convener, Bill Simmermon and Arthur Leak. These committees will look at proposals for the budget and will make recommendations, along with the logic behind them, to the Board. They will also give these recommendations to the Director. The next item of business was an appointment to the RSVP Board due to the resignation of Rhea Parshall. No one on the Board volunteered so President Nelson will appoint someone at the June meeting. Sally recommended that the Board approve the use of a tax service system. She recommends the use of the firm ADP (Automatic Data Processing). This firm helps with unemployment assistance, W2 forms, electronic funds transfers, direct deposits to more than one account, and legal representation in unemployment issues. Some concern was voiced in regard to losing the relationship we currently have with the library attorney in regard to unemployment claims. A motion was made by Joni Brinkman and seconded by Robbin Brooks to accept the recommendation to use the services of ADP. The vote was 4 yes and 1 no. Motion carried. The Board also took action on a new accounting system. Following quotes from and investigations of a number of firms, the firm recommended is American Fundware. In order to start using this system we will need new hardware (approximately $4,000), new software (approximately $5,280), training and setup (approximately $3,680). This system offers better security and meets the needs of the State Board of Accounts. The system we currently have no longer meets our needs. A motion was made by Joni Brinkman and seconded by Bill Simmermon to purchase this new system. Motion passed unanimously. The next item was the online searching policy. It is the Director's recommendation to offer $15 worth of online service free and then charge on a cost recovery basis. There is a line item for this (information retrieval) in the amount of $6,000. Arthur Leak made a motion to accept this recommendation, Joni Brinkman seconded, motion passed. This activity will be monitored and will eventually appear monthly in the statistic report. Sally reported that, according to the Director, the Fine Arts Center has no plans for a museum and their Board does not feel that is their primary mission. A decision needs to be made as to what to do with APL's collection of items currently in storage. It was the consensus of the Board that Sally prepare a recommendation on what to keep and present it at the June meeting. More information from the attorney is anticipated in regard to the Volunteer Center proposal so that will be added to the June agenda. The Vision Statement will also be on that agenda. Sherrill Franklin gave a report on Extension Services. They held three focus groups this year: school, day care and West side advocates. As a result, new services include service to 8 day care centers. She also updated the Board on the condition of the bookmobiles. The new insurance plan will go into effect June 1st. The premiums will decrease 7.5%, there will be "wellness" coverage which will cover up to $100 in preventative costs, and a $10 co-pay at the doctor's office. The Children's Department conducted Kindergarten tours recently with 700+ children touring resulting in 139 new library cards. Circulation is up 19%. The acceptable use policy is now posted more widely in the Community Technology Center, and types of use as well as length of use are now limited. Concern was voiced by the Board regarding use of the Internet. They want to make sure we are on strong legal ground. Sally will talk to the attorney about this. The Urban Enterprise Association has given $6,000 to the schools to fund a help desk for the CTC. The district meeting will be held here on October 2nd, ADOLPLI meeting will be here October 3rd and 4th. ECICNet is hiring a Community Network Coordinator. Sally recommended this person be hired by Anderson Public Library with compensation completely reimbursed by the grant. A letter of agreement needs to be signed. Arthur Leak made a motion to go ahead and hire this person on a one year basis subject to renewal, Joni Brinkman seconded, passed unanimously. The next meeting will be at Lapel. The Director's evaluation is due to Doug Nelson by early June. An Executive Session will be called at the regular meeting for discussion of the evaluation. A motion was made by Bill Simmermon and seconded by Arthur Leak to adjourn. Motion carried. Meeting adjourned at 6:00 p.m. Respectfully submitted, ____________________________________________________________________ ANDERSON CITY, JUNE 19, 1996 The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, June 19, 1996 at 4:15 p.m. at the Lapel Branch of the Library. Trustees present: Doug Nelson, Bill Surbaugh, Bill Simmermon, Joni Brinkman Trustees absent: Rhea Parshall, Arthur Leak, Robbin Brooks Staff attending: Sally Hunt, Director; Colleen Roe, Business Office; Lova Gay, Recording Secretary; President Doug Nelson called the meeting to order. He appointed Joni Brinkman as Secretary pro tem for this meeting. The first item of business was to approve the minutes of the May meeting. A motion was made by Bill Simmermon and seconded by Joni Brinkman to accept the minutes, deleting the sentence "There was a listing for RSVP mileage that should be RSVP supplies". Motion carried, minutes approved as amended. Rhea Parshall had earlier examined the bills and found them to be in order subject to an outside audit. A motion was made by Joni Brinkman and seconded by Bill Surbaugh to accept the bills as listed. Bill Surbaugh questioned the charge for the Worthington Group to do Staff Development Day. It was explained that it was by far more cost effective to pay a group to come here and train the entire staff than sending individual staff members to outside workshops. Motion to pay the bills carried. The next item was to adopt a resolution to accept the $46,000 Technology Grant from the Indiana State Library. It was moved by Bill Surbaugh and seconded by Joni Brinkman to accept this resolution as attached. Motion carried. There was a brief update on the Community Technology Center. New rules include a one hour time limit and limited access to chat groups. There were a few points of discussion on the Vision 2005 statement, but it was the consensus of the Board to table this issue until August. Representatives of the Lapel staff gave a report on their branch and the experiences they have had being a self-directed work team. They prefer the structure now and feel morale and patron service have improved. The team is willing and desirous to get more training. The statistics for Lapel are up in almost every aspect. Robin Passwater of the Lapel Community Association asked the Board if they would agree to the building of a gazebo on the north part of the Lapel property. It was the consensus of the Board that a proposal be drawn up by the Association. This should include type of gazebo, where it will be built, responsibility for liability, maintenance, etc. Bill Surbaugh volunteered to be the Library Board representative to the RSVP Board through the end of this calendar year, subject to re-confirmation for next year. The issues of the Volunteer Center and the ECICNet letters were tabled until July. Sally touched on some points in the Director's report. Statistics are up library-wide. Bill Surbaugh commended Sally for her efforts to join in a partnership with the schools. Nathan Schwartz will begin his duties on July 1st. He comes highly qualified with a Masters of Science in Information Science and significant computer networking skills. Dr. Nelson would like for a letter to be sent to Susan Clark thanking her for her years of service at APL and hopes for cooperation between APL and Pendleton Community Library in the future. A motion was made to adjourn by Joni Brinkman and seconded by Bill Simmermon. Motion carried. Meeting adjourned at 5:40 p.m. Respectfully submitted, ____________________________________________________________________ ANDERSON CITY, JULY 17, 1996 The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Trustees present: Doug Nelson, Bill Surbaugh, Bill Simmermon, Joni Brinkman, Rhea Parshall, Staff attending: Sally Hunt, Director; Colleen Roe, Business Office; Lova Gay, Recording Secretary President Doug Nelson called the meeting to order. The first item of business was to adopt a resolution certifying the topic of the Executive Session. A motion was made by Bill Surbaugh and seconded by Robbin Brooks to adopt the resolution as attached. Motion passed unanimously. The next item was to approve the minutes of the June meeting. A motion was made by Rhea Parshall and seconded by Bill Surbaugh to accept the minutes as circulated. Motion approved. Rhea Parshall examined the bills and found them to be in order subject to an outside audit. A motion was made by Rhea Parshall and seconded by Robbin Brooks to accept the bills as published. Doug Nelson again commented on buying supplies locally. Motion to pay the bills carried. Colleen noted that the transfer to LIRF will appear on the July statement. The next item of business was reports from the two budget committees. The first report was from the Personnel Committee. It is the recommendation of the Personnel Committee to implement Phase II of the Worthington Study at a cost of around $52,500. Other recommendations include a 2.8% cost of living raise and a 1.2% merit raise for staff which amounts to $64,000. A market factor of $25,000 was recommended which will allow the library to recruit new hires at above beginning level salaries and there is $25,000 for reclassifications. Beginning wages for work study and high school interns will be raised to $5.15/hr. This will amount to around $2,500. This should go in to effect even if the Federal Government does not raise the minimum wage. There is $10,000 for the cost of part time employee accrued benefits which include holiday pay, vacation time, personal days and sick days, all pro rated. The amount of $43,000 has been recommended for three part time positions, one in Lapel, one in AV and an additional Young Adult librarian. The personnel part of the budget is 61.9% of the total budget. The next report was from the All Other Committee. Capital expenditures were prioritized. These will amount to at least $366,600. Bill Surbaugh recommended, and the Board agreed, that $56,620 from the proposed $596,146 book budget be put into the Operating Balance in case there is a lesser assessed value. Based on those recommendations, a motion was made by Rhea Parshall and seconded by Arthur Leak to advertise the net rate at $.455 and the line 1, Form 4, budget figure at $3,540,219 with an operating balance of $956,620. Motion passed unanimously. A suggestion was made to prepare a press release to inform the public that we are advertising the same tax rate as last year. The library will apply for a grant from the State for a 56K line for Lapel and a computer station at an outside location in the community. Sally would like to see a it at the west side police substation. There are some concerns regarding staffing but the Board agrees it would be a positive place for some of our targeted groups to have access to the Internet. Rhea Parshall made a motion to support the grant application. Bill Surbaugh seconded, motion passed. Sponsorship of a Volunteer Center was tabled until the August meeting. Regarding the Executive session, a motion was made by Arthur Leak and seconded by Rhea Parshall to increase the salary of the Director to the 1996 published budget figure, retroactive to her anniversary date. Motion carried. A motion was made by Arthur Leak and seconded by Bill Surbaugh to adjourn. Meeting adjourned at 6:00 p.m. Respectfully submitted, ____________________________________________________________________ AUGUST 21, 1996 The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, August 21, 1996 at 4:15 p.m. in the Board Room of the Library. Trustees present: Doug Nelson, Bill Surbaugh, Bill Simmermon, Rhea Parshall, Robbin Brooks. Staff attending: Sally Hunt, Director; Colleen Roe, Business Office; Lova Gay, Recording Secretary; Rod Burkett, Assistant Director; Susan Akers, Community Relations Coordinator; Nathan Schwartz, Automation Systems Manager; Linda Funk, Human Resources; David Coburn, Security Others attending: Cynthia Casey, Vice Chairperson, RSVP Board; George Satterwhite, Chairperson, RSVP Board; Chris Colby, Anderson Herald-Bulletin President Doug Nelson called the meeting to order. The first item of business was to approve the minutes of the July meeting. A motion was made by Rhea Parshall and seconded by Robbin Brooks to accept the minutes as circulated. Motion approved. The next item was the adoption of the 1997 budget as published. Bill Surbaugh made this a motion, Rhea Parshall seconded. Sally noted that the position of Special Projects Librarian was included as an ongoing position. This position is reflected in the personnel portion of the new budget. Motion to adopt the budget as published passed unanimously. Rhea Parshall had examined the bills and found them to be in order subject to an outside audit. A motion was made by Rhea Parshall and seconded by Robbin Brooks to approve the bills as published. Bill Surbaugh recognized the staff who were involved in obtaining the refund from the gas company for the incorrect billing at Lapel. Motion to pay the bills passed unanimously. A proposal has been received from the County to obtain the library's parking lot ticket booth. The recommendation of the Director is that we sell it to them. Bill Surbaugh made a motion to delegate this proposal to the staff to work out the details. There was some discussion on transferring property from one tax based institution to another. Bill Simmermon seconded the motion which passed unanimously. Sally presented a letter of agreement between APL and ECICNet which allows us to receive the Access Indiana Grant for ECICNet. APL will be the fiscal agent for the grant and the ECICNet's Coordinator's salary and benefits will be entirely reimbursed by ECICNet. A motion was made by Robbin Brooks and seconded by Rhea Parshall to approve this document. The next item of business was a proposal from RSVP allowing them to apply for a 501(C)3 status. A motion was made by Robbin Brooks and seconded by Bill Surbaugh to approve this proposal. Motion passed unanimously. Sally presented a letter of agreement between APL and Anderson Community Schools (ACS.) This agreement was drawn up by the schools and reviewed by our attorney. It gives APL permission to use the $6,000 given by ACS for the staffing of the "Help Desk" in the Community Technology Center. This agreement will be through May 31, 1997. A motion was made by Bill Surbaugh and seconded by Rhea Parshall to approve this agreement. Approved unanimously. Sally presented the APL Vision 2005 to the Board for discussion. It was recommended #4 be changed from "a customer can be transported to the library as needed" to "a customer should be given information about transportation to the library as needed." A proposed Circulation + Team description was handed out for Board information. There were several personnel items requiring action. The first was initiating the beginning hourly rate of $5.15 for interns and work study students. A motion was made by Rhea Parshall and seconded by Robbin Brooks to accept this recommendation effective immediately. Motion passed unanimously. A motion was made by Robbin Brooks and seconded by Bill Surbaugh to hire the new Young Adult Librarian immediately for training before the leave of absence of Dawn Miller begins. Next was approval of reimbursement at the 104 level for team members following specialized training between now and January 1st and continuing for team members who meet the requirements. A motion was made by Rhea Parshall and seconded by Bill Simmermon to accept this recommendation. Motion passed. A motion was made by Robbin Brooks and seconded by Rhea Parshall to approve special compensation for staff members at 102 and 103 level who worked regularly on Lapel and AV teams this past year, pro-rated by length of time worked on the team and full time or part time status. Motion carried. Bill Surbaugh asked the Director to inform the Board in advance of any potential retroactive pays. The next item of business was the self defense policy. This policy is needed in order for the Security staff to be certified in the use of mace. Robbin Brooks suggested that a footnote be added to the policy stating that anyone carrying mace has been certified. Doug Nelson emphasized that the library is a safe place and security is not an issue. A motion was made by Rhea Parshall and seconded by Robbin Brooks to adopt the attached policy after two conditions have been met, one being that the library attorney look at the policy and the other being that it would not go into effect until after the Security staff have been certified. Motion passed. $735.52 is left in a festival account that was to be used for an event that no longer takes place. There are no longer any staff members employed whose names are on the account. Jim Abrams and John Chismar are two non-staff whose names are on the account. They have given their permission to purchase seats at the Paramount Theater with this money. A motion was made by Bill Surbaugh and seconded by Rhea Parshall to do this. Motion passed. Nathan Schwartz gave a report on the work he has done on the networking of the library. He also has our home page in place. Our Dynix catalog is now accessible on the Internet. Thanks to Susan Aker's work, we have received two grants from the Indiana Committee for the Humanities. Sally reported that the Friends of the Library has given $37,000 for programming and equipment since 1992. They recently gave $8,000 to the Indiana Room for the purchase of a new computer system and scanner. Doug Nelson remarked how very fortunate we are to have the Friends. Bill Surbaugh recommended we sent a letter of appreciation to them from the Board. A motion was made by Rhea Parshall and seconded by Bill Surbaugh to adjourn. Meeting adjourned at 5:45 p.m. Respectfully submitted, ____________________________________________________________________ ANDERSON, STONY CREEK AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING SEPTEMBER 18, 1996
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, September 18, 1996 at 4:15 p.m. in the Board Room of the Library.
Trustees present: Doug Nelson, Bill Simmermon, Joni Brinkman, Rhea Parshall, Bill Surbaugh, Robbin Brooks
Trustees absent: Arthur Leak
Staff attending: Sally Hunt, Director Colleen Roe, Business Office Lova Gay, Recording Secretary Ned Heeger-Brehm, Reference Librarian Paula Brehm-Heeger, Children's Librarian Sherrill Franklin, Extension Services Lisa Akenhead, Reference Librarian Nancy Lee, Reference Librarian Susan Akers, Community Relations Coordinator
President Doug Nelson called the meeting to order. The first item of business was to approve the minutes of the August 21st meeting. A motion was made by Joni Brinkman and seconded by Robbin Brooks to approve the minutes. A correction was made on page 2. Jim Abraham's name was misspelled. It was corrected. Motion to accept the minutes as corrected passed.
Sally introduced the new Librarians. They are Ned Heeger-Brehm, Lisa Akenhead and Nancy Lee from Reference and Paula Brehm-Heeger from Children's. They each told a little about themselves.
The next item of business was the financial report. Rhea Parshall examined the bills and found them to be in order subject to an outside audit. A motion was made by Rhea Parshall and seconded by Bill Surbaugh to accept the bills as circulated. There was a question about the bill from CIOE Corp. This will be paid by the grant money for ECICNet. Motion to pay the bills passed.
Sally gave a report from the Auditor. The only items questioned were the inability to maintain an investment fund ledger and to keep running balances on accounts. Both of these reports will be generated regularly when the new accounting program is installed.
The next item was the additional appropriation for the Technology Grant money. A motion was made by Joni Brinkman and seconded by Robbin Brooks to advertise the expenditure of $46,089 as awarded by the State for the Indiana Technology Fund. Motion carried. Bill Surbaugh mentioned there are several dormant accounts listed on the ledger. These should all be combined and be incorporated into new funds. Sally said with the new accounting package this should all be done by February of 97.
The next item was the hiring of John Phillips as a consultant to look at the bigger picture of the Bookmobile/Extension Services area. He would do an in depth investigation and report to us the most cost effective way to give good service. Since there is around an 8 month waiting period to got a new bookmobile this needs to be started as soon as possible. Mr. Phillips should be able to get his recommendations done in about 4 days at a cost of $400 per day. He will talk to staff and the public to determine what our needs are. The Board would like a very objective look with pros and cons as well as his recommendations. Robbin Brooks made a motion to hire the consultant to view the overall picture with a $2,000 cap. Rhea Parshall seconded, motion passed.
A report from the Friends of the Library was circulated. They have given very generously to the library. A thank you letter to Sherry Daugherty, President of the Friends, was sent from the Board.
Sally gave the Director's report. The new logo for APL was presented to the Board. It represents the feeling of reaching out to everyone (the world within reach). Anderson Public Library is hosting the ILF District Meeting on October 2nd . Rhea Parshall, Robbin Brooks, Joni Brinkman, Doug Nelson and Bill Surbaugh said they would try to attend this. A plaque was presented to the library from Job Source recognizing our partnership with them regarding the Kiosk in the Reference area. Library card sign up month is going well and staff is going to several locations throughout the city to solicit new cardholders. Bill Surbaugh commented that, according to the circulation report, 30% of our circulation is videos.
A motion was made by Bill Surbaugh and seconded by Robbin Brooks to adjourn. Meeting adjourned at 5:20 p.m.
Respectfully submitted, Secretary Anderson Public Library Board of Trustees ____________________________________________________________________ ANDERSON CITY, OCTOBER 16, 1996 The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, October 16, 1996 at 4:15 p.m. in the Board Room of the Library. Trustees present: Doug Nelson, Rhea Parshall, Bill Surbaugh, Joni Brinkman, Robbin Brooks Trustees absent: Arthur Leak, Bill Simmermon Staff attending: Sally Hunt, Director President Doug Nelson called the meeting to order. A motion was made by Robbin Brooks and seconded by Joni Brinkman to approve the September 18th minutes. A correction was made on page 2. The exact amount of the technology grant $46,089. It was corrected. Motion to accept the minutes as corrected passed. Rhea Parshall had examined the bills and found them to be in order subject to an outside audit. A motion was made by Rhea Parshall and seconded by Joni Brinkman to accept the bills as circulated. There was a question about where we stand with the central purchasing of supplies. We have taken the first steps to do this, such as one person ordering from Miller Huggins. Motion to pay the bills passed. There is a meeting with the State Board of Tax Commissioners on October 31st. If we are asked to reduce the budget the Board needs to take action on where to reduce it. Rhea Parshall made a motion to take the money out of the operating balance. Joni Brinkman seconded. Motion passed unanimously. Rhea Parshall recommended that Bill Surbaugh go to the meeting in her place. He will go. The next item of business was the adoption of the Vision 2005 statement. The only change recommended was that the word reasonable be added to # 3 so it would read "maximum reasonable customer convenience." Bill Surbaugh recommended the Vision 2005 statement be reviewed every 2 years. Bill Surbaugh made a motion to accept the Vision 2005 statement as corrected and with regard to review starting January 98 and every 2 years thereafter. Rhea Parshall seconded, motion passed. Sally and the Structures and Staffing Team will be working on the Staffing 2005 statement. This should be ready for the November meeting. There is some concern by the Board that the library's focus will be on function rather than relationships. We are heading toward the idea of the staff being flexible and working with the team concept. The capital projects feasibility study will also be on the agenda for action in November. Robbin Brooks would like a list of items regarding the capital projects plan prioritized chronologically so the Board would have an idea of the total impact of the project. Sally noted that this will be required in the feasibility report. Sherry Dougherty distributed a report from the Friends of the Library. She also reported on FOIL (Friends of Indiana Libraries.) Sally has received a proposal for a video project between the city, the cable station and the library for 10 hours a month of public access television time. She will make a report to the Board when she has more information. Sally thanked Doug, Rhea, Robbin and Bill Surbaugh for attending the ILF meeting. It was very nice to have such a large representation of our Board attending. Output measures surveys are being passed out this week. A report will be presented to the Board as soon as the figures are compiled. The monthly statistics show that overall circulation was up last month 49% with 11.5% of this figure being main library fiction and non-fiction books. A motion was made by Bill Surbaugh and seconded by Robbin Brooks to adjourn. Meeting adjourned at 5:20 p.m. Respectfully submitted, ____________________________________________________________________ ANDERSON, STONY CREEK AND UNION TOWNSMPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING NOVEMBER 20,1996
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, November 20, 1996 at 4:15 p.m. in the Board Room of the Library.
Trustees present: Doug Nelson, Bill Surbaugh, Robbin Brooks, Bill Simmermon, Rhea Parshall, Joni Brinkman, Arthur Leak
Staff attending: Sally Hunt, Director Colleen Roe, Business Office Lova Gay, Recording Secretary Rod Burkett, Assistant Director Susan Akers, Community Relations Coordinator
Others attending: Darla Forney, Business Manager, Pendleton Community Library
President Doug Nelson called the meeting to order. The first item of business was to approve the minutes of the October 16th meeting. A motion was made by Robbin Brooks and seconded by Rhea Parshall to approve the minutes as circulated. Motion to accept the minutes approved unanimously.
The next item of business was the financial report. Rhea Parshall examined the bills and found them to be in order subject to an outside audit. A motion was made by Rhea Parshall and seconded by Robbin Brooks to accept the bills as circulated. Motion to pay the bills passed.
A resolution was presented to the Board for approval that would allow $65,000 to be transferred from the operating balance to LIRF. Bill Surbaugh moved to accept the motion as read. Rhea Parshall seconded. Motion passed unanimously.
The next item of business was an additional appropriation of the Technology Grant in the amount of $46,089. A resolution was read regarding this appropriation. A motion was made by Bill Simmermon and seconded by Rhea Parshall to accept this resolution. Motion passes without opposition.
Next on the agenda was the discussion of 1997 holiday schedule. Sally made a recommendation that the library be open all day on Good Friday. In place of this staff would get a 4 hour "floating holiday" that they could use whenever they would like to. There was some discussion as to why we are doing this and whether or not staffing will be a problem. It was recommended this be tested in 1997 and that the response of staff and patrons be monitored. A motion was made by Arthur Leak and seconded by Bill Surbaugh to keep the same holidays as last year with the exception of Good Friday. Motion passed without opposition.
There was discussion on the implementation of a feasibility study. Bill Surbaugh would like to see the staff and the Board do an initial report. Sally said we are two thirds the way through with preliminary building/prograrn notes for such a report and there is $25,000 remaining in the 1996 budget for a feasibility study. Four to five cents additional in taxes is permitted to go into an additional fund for capital projects. Bill Surbaugh would like to see an estimated annual impact on the operating budget come out of the study. This is part of what the study will provide. It was not necessary to vote on this today. There will be more information in December on this matter. If the Board has concerns about this issue they were asked to please voice them to Doug or Sally. The Board needs to appoint a sub committee of board and staff to look at this study. This committee will be appointed upon receipt of further information.
Sally gave the Director's report. Sally, Rhea, and Arthur attended an informational meeting regarding public access television. The Board's concerns if APL participates were mainly about money and staffing.
Sally and Rod have met with the Prosecuting Attorney's office about collection of overdue materials. The public will be educated that we are going to use this process. After someone has received two notices and a letter and still has more than $150.00 worth of materials out, the matter will be turned over to the Prosecuting Attorney's office for collection. The Board indicated this was a new policy and will be discussed further at a later time.
Bill Simmermon has had a group approach him about parking on library property in Lapel. He will get Sally more information this matter.
A motion was made by Arthur Leak and seconded by Robbin Brooks to adjourn. Meeting adjourned at 5:25 p.m.
Respectfully submitted, Secretary Anderson Public Library Board of Trustees ____________________________________________________________________ ANDERSON CITY, DECEMBER 18, 1996 The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, December 18, 1996 at 4:15 p.m. in the Board Room of the Library. Trustees present: Doug Nelson, Bill Surbaugh, Joni Brinkman, Robbin Brooks, Arthur Leak, Bill Simmermon Trustees absent: Rhea Parshall Staff attending: Sally Hunt, Director President Doug Nelson called the meeting to order. Robbin Brooks made a motion verifying that the Executive Session was pertaining to personnel issues as stated in the attached resolution. Joni Brinkman seconded. Motion passed. There was also an Executive Session on November 20th. A motion was made by Arthur Leak and seconded by Robbin Brooks verifying that this session was also pertaining to personnel issues as stated in a second attached resolution. Motion passed. The next item of business was to approve the minutes of the November 20th meeting. There was one correction. Robbin Brooks did not attend the public access television meeting. Her name was removed from this list. Robbin Brooks made a motion to accept the minutes as corrected, Joni Brinkman seconded, motion passed. The next item of business was the financial report. Sally reported that Rhea Parshall had examined the claims and found them to be in order subject to an outside audit. A motion was made by Joni Brinkman and seconded by Bill Surbaugh to accept the bills as circulated. Bill Simmermon questioned claim #2144, the transfer of $200,000 to LIRF. This was a repayment of the money that was borrowed. Robbin Brooks questioned claim #2206, the purchase of an answering machine. This is a digital answering machine for the Community Relations office that can be programmed from home in case of an unexpected closing. The features dictated the price of this machine. Robbin also questioned claim #2285, cost of the beepers used by staff. There has been research done on purchasing them vs. renting them and paying the monthly fee of renting seems to be the most economical choice. Robbin would like for this to be looked at again since the price of beepers has gone down. Robbin questioned claim #2264, the cost of repairing the water heater in the kitchenette. This bill covered the cost of the element and labor. He also did some other repair work while he was here. Bill Simmermon questioned claim #2201, an art dictionary. This was for 34 volumes of illustrated reference books that will not be circulated. Motion to accept the bills as circulated passed. Bill Surbaugh recommended that all the negative and inactive balances in the fund report be charged to the appropriate expense account. Sally indicated this will be done by February, as previously promised. The attached Library Emergency Appropriation Resolution was presented. A motion was made by Bill Surbaugh to accept this resolution, seconded by Robbin Brooks, motion passed. The next item of business was the 1996 encumbrances. A motion was made by Robbin Brooks and seconded by Bill Surbaugh to accept the encumbrances as attached, as recommended by the library director. Motion passed. Next was the 1997 budget review. Due to the error found by the State Board of Accounts there will be insufficient revenues to match expenses. Sally presented the Board with four options and an administrative recommendation to bring expenditures in line with income. Bill Surbaugh made a motion to accept the Director's recommendation to implement option #4. This option reads "reduce expenditures as shown on attached sheet, "Option 4, Administrative Recommendation." This is slightly less than the "shortfall"--$300,000 instead of $372,000--in anticipation of revenues being higher than projected by the Tax Board. It still leaves the materials budget with $65,896 beyond the Board's goal of 14% in 1997. Arthur Leak seconded. There will be 31 staff members affected by this option. Joni Brinkman wanted staff to know that this situation will be looked at again in June and if the money is available then the second part of the Worthington Study will be implemented. This motion was passed without opposition. Joni Brinkman made a motion to reaffirm support for the Worthington Study and the Position Analysis Team and to look at the financial situation again in June. Robbin Brooks seconded, motion passed. Doug Nelson asked to go away from the printed agenda for just a minute. This was Arthur Leak's last meeting due to the completion of his term. Doug presented Arthur with a plaque in token of the library's appreciation of his service. Leslie Davisson has been appointed to replace Arthur and she will attend the January meeting. Joni Brinkman has been reappointed for another four years. The next item of business under the 1997 budget was the cash flow. The library should be able to get through January, February and March without borrowing any money. Sally will check to see if the Board of Finance needs to advertise the fact we need to borrow. There were 4 cash management bids received. After reviewing these bids Rod and Colleen recommended we continue with National City Bank who gave the lowest bid meeting all specifications. Joni Brinkman made a motion to accept National City's bid, Bill Surbaugh seconded, motion passed. Sally reported on the proposed policy on overdue materials. An initial letter will go out to about 200 people. This policy states that if a person has more than $150.00 worth of materials checked out and has received 2 late notices they will receive a letter from the Director. If materials are not returned or fines are not paid within 30 days the matter will be turned over to the prosecutor for action. It will not cost anything to go through the Prosecuting Attorney's office. This item calls for no action on the part of the Board. Sally passed out information on the age of our capital investments such as the buildings, Dynix system, bookmobiles, etc. She recommended the Board release the revised request for proposal for a feasibility study. Arthur Leak questioned the timing of this in lieu of the budget cutbacks. A motion was made by Joni Brinkman to send out a request for proposal. No second was made, motion died. Robbin Brooks made a motion to table this until the January meeting, Bill Surbaugh seconded, the vote was a tie with Doug Nelson then voting no. Motion failed. Arthur Leak and Robbin Brooks had to leave the meeting but there was still a quorum so the meeting continued. Bill Surbaugh questioned the timing of spending $25,000 for the study with the cuts made in the budget. Joni Brinkman made a motion to re-consider and postpone action until the January meeting. Bill Surbaugh seconded. The vote was 2 yes and 1 no, motion carried. The formation of the Nominating Committee was postponed until January. Sally gave the Director's report. Madison County Community Foundation gave a $500 award to be co-sponsor of the Collier-Thompson author series. The final draft of the bookmobile study is expected soon. Further meetings on the cable video project were postponed until January or February. Madison Heights High School Seniors Honors Class presented the library with a publication of data on Mount Pleasant Cemetery they had compiled.
A motion was made by Joni Brinkman and seconded by Bill Simmermon to adjourn. Meeting adjourned at 6:10 p.m. Respectfully submitted, ____________________________________________________________________ |
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