1995 Minutes
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____________________________________________________________________
Anderson City, Anderson, Stony
Creek, and Union Townships Public Library
BOARD OF TRUSTEES MEETING
January 18, 1995
The Board of Trustees of the Anderson City, Anderson, Stony
Creek, and Union Townships Public Library met Wednesday, January
18, 1995 at 4:15 p.m. in the Board Room of the Library.
Trustees Present: Rhea Parshall, Doug Nelson, William Simmermon, Robbin Brooks,
Arthur Leak, Bill Surbaugh, Joni Brinkman
Others attending:
Sally Hunt, Library Director
Rod Burkett, Assistant Director
Susan Akers, Interim Secretary
Colleen Roe, Office Manager
Staff attending: Grace Roberts, Linda Funk, Both Oljace, Tony Misner, Sheila Love, Dave Coburn.
Bill Surbaugh, President, called the meeting to order
A motion was made by Joni Brinkman and seconded by Rhea
Parshall to accept the minutes with a correction as follows:
Joni Brinkman, not Robbin Brooks, moved to transfer funds to the
Madison Co. Community Foundation, inc., and Rhea Parshall, not
Joni Brinkman, seconded the motion.
Arthur Leak, Treasurer, reviewed the invoices and initialed
the claims, finding the claims in order. Arthur Leak moved to
allow the claims for payment as listed. The motion to pass the
treasurer's report was seconded by Doug Nelson and unanimously
passed by the Board.
Colleen reported that the approximate cash balance in the
checking account is $375,000. A brief discussion followed
regarding the annual operating budget. Rhea Parshall had a
question on claim #0198 and Dr. Nelson had a question about
#8429.
The nominating committee reported that they were unable to
come up with a complete slate of officers at this time. Bill
Simmermon made a motion to continue the slate for a one-month
term and Rhea Parshall seconded. Motion carried.
Bill Erlich hasn't heard back from Pacific Mutual regarding
insurance
Bill Simmermon reported on behalf of the Personnel
Committee. By consensus, the Board agreed that Sally may bring
a recommendation for a Request for Proposal from an outside
firm, based on the attached Salary/Classification Study
statement.
The revised employee handbook is being updated and
will be brought to the Board for action in February.
Linda Funk reported that Lova Gay had accepted the position
as Secretary/Receptionist. Beth Oljace reported that the hard
disk drive (Dynix) had failed, but the situation was being
corrected.
Sally discussed the salary structure calculating a two
percent salary increase at the base level of each category
effective January 1, 1995. it was noted that consistency was
important and that longevity should be rewarded. Sally will
recommend that the study take that into consideration.
Susan, Rod, and Sally spoke briefly about upcoming
activities.
ALSA's are being merged into a single state-wide network
The Internet project is being re-focused as a community-
wide project, and the library will continue to play a leadership
role.
A proposed letter to the Indiana legislators was
approved.
Meeting adjourned.
____________________________________________________________________
ANDERSON, STONY CREEK, AND UNION TOWNSHIPS
PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
FEBRUARY 15, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek
and Union Townships Public Library met Wednesday, February 15, 1995 at
4:15 p.m. in the Board Room of the Library.
Trustees present: Rhea Parshall, Doug Nelson, William Simmerman, Robbin Brooks,
Arthur Leak, Bill Surbaugh, Joni Brinkman
Others attending:
Sally Hunt, Library Director
Rod Burkett, Assistant Director
Lova Gay, Secretary
Colleen Roe, Office Manager
Staff attending:
Tony Fort, Chris Roberts, Linda Funk, Kevin Waldrep, Marcia Murphy, Dave Coburn, Susan Akers.
Bill Surbaugh, President, called the meeting to order
Sally passed out revised minutes. A motion was made by Arthur
and seconded by Robbin Brooks to accept the revised minutes as
distributed. Motion passed.
Arthur Leak commented that Colleen Roe has been very helpful with
the financial reports. A motion was made by Arthur Leak and seconded by
Doug Nelson to allow the claims for payment as listed. Bill Surbaugh
had a question on claim #122. Motion passed.
Colleen passed out a summary of the bills from Anderson City
Utilities for 1994. She also pointed out that she didn't see a need to
have two petty cash accounts and will move $450.00 to the checking
account. Petty cash will only contain $50.00. It was suggested we try
the new system for two to three months before making a resolution.
Colleen explained that BIRF has a balance of $21,000.00, with
$611,000.00 collected toward payment of the Bond. The Collier trust
fund has a balance of $20,909.55 and the Thompson trust fund has a
balance of $6,823.36.
Bill Surbaugh announced that Robbin Brooks has been re-appointed to
the Board for another term. The nominating committee asked that the
current officers remain in office for another 30 days. Motion made by
Bill Simmerman, seconded by Rhea Parshall. Motion passed.
Sally gave a report on the progress made on the new Employee
Handbook. After some discussion on the grievance procedure, a motion
was made by Doug Nelson and seconded by Arthur Leak to table it until
next month. Motion passed. Doug Nelson suggested checking State and
Federal wording of the Equal Opportunity Statements. Arthur Leak
motioned to table this also. Joni Brinkman seconded. Motion passed. It
was suggested the Attorney be consulted again on the wording.
The new position of High School intern was discussed. Information
will be sent to the librarians and counselors at the three high schools
to try to recruit students interested in Library Science. A motion was
made by Doug Nelson to approve this new position. Joni Brinkman
seconded. Motion passed.
Bill Surbaugh mentioned that the Board should be aware of Sally's
anniversary date in May. Arthur Leak was asked to review last year's
process for evaluation of the Director.
Bill Surbaugh mentioned that a member of his staff had attended the
workshop given by Frank Lucas on Windows and that she enjoyed it very
much.
Marcia Murphy reported on things going on in the Children's
Department.
Linda Funk reported on the new staff members, the high school intern opening
and two positions that will soon be advertised in-house, one in Circulation and one in Maintenance.
Susan Akers gave an update on "Stories from our Heart", mentioning that we are getting media coverage from Indianapolis, too. She also mentioned the National Issues Forum on February 21st.
Sally reported that she had been chosen to serve on the Internet
planning committee. A motion was made by Rhea Parshall and seconded by
Joni Brinkman that the Library stay involved in Internet and that Sally
represent it. Motion passed.
Sally also reported on the Indiana Library Federation annual conference in Indianapolis in April. The Trustees will be sent information on that and they were encouraged to attend.
A motion was made by Rhea Parshall and seconded by Joni Brinkman to
adjourn. Meeting adjourned at 5:30 p.m.
____________________________________________________________________
ANDERSON, STONY CREEK, AND UNION TOWNSHIPS
PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
MARCH 15, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek
and Union Townships Public Library met Wednesday, March 15, 1995 at
4:15 p.m. in the Board Room of the Library.
Trustees present: Rhea Parshall, Doug Nelson, William Simmerman, Robbin Brooks,
Arthur Leak, Bill Surbaugh, Joni Brinkman
Others attending:
Sally Hunt, Library Director
Rod Burkett, Assistant Director
Lova Gay, Secretary
Colleen Roe, Office Manager
Staff attending:
Linda Funk, Pam Morris, Tony Misner, Susan Akers, Grace Roberts, Beth Oljace.
Guests attending:
Steve Jackson, President, Madison County Historical
Society, and Sherry Dougherty, President, Friends of
the Library.
Bill Surbaugh, President, called the meeting to order
A motion was made by William Simmerman and seconded by Dr. Nelson to
accept the minutes as presented. Motion passed.
Arthur Leak reported that all the invoices were in order. A motion
was made by Arthur Leak and seconded by Dr. Nelson to allow the claims
for payment as listed. Motion passed.
A motion was made by Dr. Nelson and seconded by Bill Simmerman to
make Colleen and Rod contact persons for PERF, as per attached
resolution. Motion passed.
Steve Jackson, newly elected President of the Madison County
Historical Society, presented the Library with a gift of $150.00 from
the Historical Society to be used in the Indiana Room. He expressed his
gratitude to the Library for use of the building. Bill Surbaugh
accepted the gift on behalf of the Library. Sally commented on the nice
partnership the Historical Society and the Library have with each
other.
Bill Simmerman reported that the Nominating Committee has not been
able to obtain the consent of all the nominees yet. He suggested that
the current officers remain in office another 30 days, to which the
Board agreed.
Sally asked for approval on a new policy for CD Rom circulation.
This will be promoted during National Library Week. There was some
discussion on durability and monitoring of usage. A motion was made by
Bill Simmerman and seconded by Joni Brinkman to accept the new policy
as recommended by the Director Motion carried .
The next item was a request for the approval of the proposal for the
Salary and Classification Study. The Personnel Committee will look over
the proposals of the firms to do the study and give their
recommendation to the Board. Bill Simmerman questioned the cost of the
study ($10,000-$12,000). The firms will send quotes regarding costs
which in turn will be mailed to the Board for them to study. A motion
was made by Joni Brinkman and seconded by Rhea Parshall to approve the
proposal. Motion passed.
Arthur Leak reported that he and Dr. Nelson had met to discuss the
process for the evaluation of the Director. They feel the evaluation
form needs to be revamped. They will rewrite it and present it to the
Board for approval.
Sherry Dougherty gave a report from Friends of the Library. She
thanked everyone for their kindness while she was ill. They are having
their annual membership drive. She has been nominated to be Vice
President of the Friends of Indiana Library and asked for the support
of the Board.
Pam Morris gave a report on the Audio Visual Department. Their
circulation is up significantly and they are withdrawing several items
to make more room for CDs, videos and CD Roms. She answered questions
on how the items are purchased and categorized.
Linda Funk reported on new positions open and students returning
summer work study positions.
Rod gave a report on the proposal for fixing the floor in the lobby
There was lengthy discussion on any warranty and/or responsibility of
anyone else to pay for this repair. It was decided that as a safety
factor, this problem should be taken care of as soon as possible so the
approval was given to go ahead and get the floor fixed.
Sally reported there was $2,000,000.00 in the Indiana Technology
Fund that will benefit all of us if the Bill is passed by the Senate.
The Capitol Projects Committee will meet April 10th at 4:30. There was
discussion of federal funding for literacy and the Board was encouraged
to send letters of support to the proper legislators.
Susan Akers gave a quick announcement on some of the activities
planned for National Library Week, such as "Adopt a Shelf" and the
on the life of Gene Stratton Porter
.
The Board will meet at the Lapel Branch in May.
A motion was made to adjourn by Arthur Leak and seconded by Robbin
Brooks. Meeting was adjourned at 5:25 p.m.
Respectfully submitted
Secretary
Board of Trustees
____________________________________________________________________
ANDERSON CITY, ANDERSON, STONY CREEK,
AND UNION TOWNSHIPS PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING APRIL 19, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, April 19, 1995 at 4:15 p.m. in the Board Room of the Library.
Trustees present: Doug Nelson, William Simmermon, Robbin Brooks, Bill Surbaugh, Joni Brinkman
Trustees absent: Rhea Parshall, Arthur Leak
Others attending:
Sally Hunt, Library Director
Rod Burkett, Assistant Director
Lova Gay, Secretary
Colleen Roe, Office Manager
Staff attending: Pam Morris, Howard Eldon, Sherrill Franklin, Joyce Bookout, Susan Akers, Linda Funk, Dave Coburn
Bill Surbaugh, President, called the meeting to order.
There were two handouts given to the Board members that were not included in the Board packets. They were a calendar for the 1996 budget process and a report from Sally on "Where we've been and where we're going".
A motion was made by Doug Nelson and seconded by Bill Simmermon to accept the minutes as presented. Motion passed.
Bill Surbaugh reported that he reviewed the bills in Arthur Leak's absence and reported that all the invoices were in order. A motion was made by Bill Surbaugh and seconded by Dr. Nelson to allow the claims for payment as listed. Motion passed unanimously. A recommendation was made by Bill Surbaugh to purchase a signature stamp for use on all checks except those over $2,500.00 or checks payable to staff members.
This will be checked with the State Board of Accounts to see if it allowed.
The 1996 Budget process was started by appointing the Budget Committees. The Personnel committee is Arthur Leak, Chair, Robbin Brooks and Bill Simmermon. The all other Committee is Rhea Parshall, Chair, Doug Nelson and Bill Surbaugh. Joni Brinkman will be the floater and will attend either committee meeting in the absence of other members. The Board needs to decide which Wednesday in August they will be available for a public meeting. The two absent Board members will be consulted before that date is set.
There was some discussion on the capital projects plans, lease purchase options vs. pay all at once, needs of the library and how and when the money can be spent. Generally, Board members would prefer to wait until 1998 for new bond indebtedness, although concern was expressed for capital needs that might arise before then. Service implications should be provided before Board decisions on capital expenditures.
The Nominating Committee recommended that the present slate of officers remain in office through the calendar year. They are: William Surbaugh, President, Doug Nelson, Vice President, Robbin Brooks, Secretary, Arthur Leak, Treasurer. Bill Simmermon moved this approval and Joni Brinkman seconded. Motion carried. There was a request made to find out when the current Board members terms expire. This will be answered at the next meeting.
The Library Employee handbook has not been received from the Attorney's office yet so the approval of it was tabled until next month.
Sally reviewed the goals and objectives that have been completed by each department. Bill Surbaugh praised staff for a job well done.
Some of the goals that Sally highlighted were new staff orientation, upward appraisals, Staff Development Day, work of staff committees, and added employee benefits, to name a few. A motion was made by Robbin Brooks and seconded by Joni Brinkman to reaffirm the goals that were set for 1995 to be the same ones used for 1996. Motion carried.
Doug Nelson noted that the figures for Circulation on the new statistical report were down. He is concerned about this. There was some discussion about expanding the audio-visual collection and not promoting the printed word. That led to the discussion of why are we here and what do our customers need from us. It was agreed that libraries are changing just as people are.
Howard Eldon presented a letter to the Board announcing his retirement. His last day will be May 31st.
The Director's evaluation report was tabled until the next meeting.
Bill Simmermon voiced a concern about bicycles being "parked" by the front door. Security said there is a need for another rack that patrons can lock their bikes to.
Doug Nelson suggested that ways to use our Health plan more effectively should be talked about with staff.
Joni Brinkman made a motion to adjourn. Robbin Brooks seconded.
Meeting adjourned at 5:45 p.m. with the next meeting to be Wednesday, May 17th, 4:15 at the Lapel Branch.
Respectfully submitted,
Secretary,
Anderson Public Library
Board of Trustees
____________________________________________________________________
ANDERSON CITY, ANDERSON, STONY CREEK,
AND UNION TOWNSHIPS PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MAY 17, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, May 17, 1995 at 4:15 p.m. at the Lapel Branch.
Trustees present: Doug Nelson, William Simmermon, Bill Surbaugh, Arthur Leak
Trustees absent: Rhea Parshall, Joni Brinkman, Robbin Brooks
Others attending:
Sally Hunt, Library Director
Lova Gay, Secretary
Colleen Roe, Office Manager
Staff attending:
Susan Akers, Linda Funk, Grace Roberts, Tammy Underwood
Bill Surbaugh, President, called the meeting to order.
A motion was made by Bill Simmermon and seconded by Doug Nelson to accept the minutes as presented. Motion passed.
Arthur Leak reported that he reviewed the bills and found the invoices were in order. There was an error in the check register. From claim #810 to the end of the register all warrant numbers are duplicated. A motion was made by Arthur Leak and seconded by Bill Simmermon to allow the claims for payment subject to the check register being corrected. Motion passed unanimously. There were some questions as to the amounts of unspent gift funds. The Department Heads will be given their balances and encouraged to use this money.
Sally explained the new options offered by Blue Cross/ Blue Shield.
By accepting the options of Premium Preferred Provider Plan, and mail order prescriptions we were able to keep the increase down to $8,500 (8%). The issues of accidental coverage and stop loss issues were kept as before. A motion was made by Doug Nelson and seconded by Bill Simmermon to accept the new options. Motion passed unanimously.
Next came a report on the Budget. Sally reported that she is gathering data from Department Heads for needs based on their 1996 goals and objectives. Other factors in the budget include the increased costs of periodicals and books, postage rate increase, the impact of the increased cost of paper. There should be packets ready for the Committees within a couple of weeks so they can meet on it before the June Board meeting. Bill Surbaugh wants Sally to ask Otis Cox how the assessed value is corning along. The Capital Projects Committee needs to meet for a few minutes before the June meeting to discuss the Schedule.
There were 5 responses to the Salary and Classification Proposal Study. They were opened by Arthur Leak and listed as follows:
Waggoner, Irwin, Schule and Associates, Inc.
118 S. Franklin, Muncie, IN 47305 .
$10,440.00 plus mileage and $24.00 a day per diem
Plante and Moran 274 NW Hwy. P.O. Box 307, Southfield, MI
$18,000.00 plus expenses
Yarger and Decker 805 W. Idaho, Suite 300, Boise, ID
$27,458.00
Worthington Group 900 Ogden Ave. Suite 313, Downers Grove, IL
$14,000.00
William Mercer Company 135 N. Pennsylvania Ave. Indianapolis, IN 46204
High Involvement $34,200.00 to $41,100.00
Low Involvement $27,700.00 to $34,000.00
The proposals were accepted and will be given to the Personnel Committee and the staff for advisement.
A letter from Jim Freeman was received regarding the Employees handbook. It did not cover all the issues that were sent to him for advisement. At Doug Nelson's suggestion, action on the handbook will be tabled until July so the Personnel Committee can review it. It needs to be finished as soon as possible. Arthur Leak said he will try to talk with Jim Freeman to discuss this so it can be resolved as soon as possible. The Personnel Committee also wants information from Blue Cross/Blue Shield on the impact of certain issues in relation to the rates.
The next issue was the Director's evaluation. The new evaluation form was introduced. Arthur Leak made a motion to adopt the new form, Bill Surbaugh seconded. Motion carried. The forms were distributed and they were to be filled out and mailed back to Bill Surbaugh by May 31st.
Sally explained the Buddy System in partnership with Anderson Community School. It would allow all 4th and 5th graders to have a computer in their home. The Library would provide space for a community lab, 10 to 20 computers, and some staff time to help people learn how to use them. Anderson Community Schools in the only schools system in Indiana to ask for the grant. A motion was made by Arthur Leak and seconded by Doug Nelson to move forward with this project. Motion passed.
Tammy Underwood distributed a report on Lapel Branch and emphasize9 their goal to be a community center for Lapel.
Linda Funk reported for the first time in a long time there are no job openings at APL. The summer students will be starting next week.
A report was given about the floor in the lobby. The initial firm that did the work will be contracted with to fix it.
The Literacy Program is at risk because of the cut backs on Federal funding. The Department Head's salary is federally funded but we have emergency funding to save the position if needed.
The status of the terms of the Board members are as follows: Bill Surbaugh is in his 2nd term ending in 1998, Doug Nelson is in his 3rd term ending in 1998, Robbin Brooks is in her 2nd term ending in 1999, Arthur Leak is in his 1st term ending in 1997, Bill Simmermon is in his 2nd term ending in 1996, Rhea Parshall is in her 1st term ending in 1997, and Joni Brinkman is in her 1st term ending in 1997.
Doug Nelson made a motion to adjourn and Bill Simmermon seconded.
Meeting adjourned at 5:35 P.M. with the next meeting being on June 21, 1995 in the Board Room of the Library.
Tammy Underwood gave a tour of the Lapel Branch after the meeting.
____________________________________________________________________
ANDERSON CITY, ANDERSON, STONY CREEK,
AND UNION TOWNSHIPS PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
JUNE 21, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, June 21, 1995 in the Board Room of the Library.
Trustees present: Robbin Brooks, William Simmermon, Rhea Parshall, Joni Brinkman, Arthur Leak
Trustees absent: Doug Nelson, Bill Surbaugh
Others attending:
Sally Hunt, Library Director
Lova Gay, Secretary
Colleen Roe, Office Manager
Staff attending:
Susan Akers, Kevin Waldrep, Rod Burkett, Alice Milley
Robbin Brooks called the meeting to order in the absence of Bill Surbaugh.
A motion was made by Joni Brinkman and seconded by Rhea Parshall to accept the minutes as presented. Motion passed.
Arthur Leak reported that he reviewed the bills and found the invoices were in order. A motion was made by Arthur Leak and seconded by Joni Brinkman to allow the claims for payment. Motion passed unanimously.
Sally talked about the Capital Projects tentative calendar. The focus groups include special services group, Lapel, Westside, Day Care, and Labor. The Committee will probably not meet until late 1995 or early 1996. In 1996 plans should be completed, in 1997 the Bond Issue Process and in 1998 hopefully the money will be intact.
Sally reported on behalf of the Personnel Committee that the Worthington Group is recommended to do the Salary and Classification Study. This group fit our needs as outlined in the Request for Proposal better than the other groups. The charge will be $14,000.00 plus expenses not to exceed $2,700.00. Their references were checked and the one reached was very positive about nearly identical work. Arthur Leak noted that the President of this company also serves on two Library Boards. A motion was made by Rhea Parshall and seconded by Joni Brinkman to approve this firm. Motion carried.
Thank you cards were read from Grace Roberts, Howard Eldon, Joyce Bookout and Beth Judd for gifts they received for years of service.
Sally reported that the $35,000.00 Literacy Grant was approved. This means that our Literacy Program can continue. She thanked Board members who had written letters of support.
Rod reported the floor in the lobby will be repaired in August and the snow guards will be installed in late July or early August. There was a window broken in Extension Services by vandalism but that should be covered by insurance. Rod is going to check on the possibility of more frequent police patrols of the building during closed hours. Rod reported that he, Beth Oljace, Marcia Murphy, and Tammy Underwood will be attending the ALA Conference in Chicago.
Susan Akers reported on the "Adopt A Shelf" campaign. There has been a total of $1,900.00 received so far. She is also working on a Community Volunteer list so staff can take advantage of the 2 hours per month the Library offers them to do volunteer work. There were 200+ people at Hoosier Heritage Festival. Staff Development Day was deemed a success. There will be and Internet Breakfast here at 8:00 A.M. on July 11th. The 3rd floor inventory, Phase 2, is being done by a volunteer.
Alice Milley gave a report on the continued relationship between APL and the school system.
Joni Brinkman made a motion to adjourn and Rhea Parshall seconded.
Meeting adjourned at 4:45 P.M. with the next meeting being held on July 19, 1995 in the Board Room of the Library.
Respectfully submitted,
Secretary
Anderson Public Library
Board of Trustees
____________________________________________________________________
ANDERSON CITY, ANDERSON, STONY CREEK
AND UNION TOWNSHIPS PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING JULY 19, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, July 19, 1995 in the} Board Room of the Library.
Trustees present: Robbin Brooks, Doug Nelson, William Simmermon, Arthur Leak, Rhea Parshall, Bill Surbaugh
Trustees absent: Joni Brinkman
Others attending:
Sally Hunt, Library Director
Lova Gay, Secretary
Colleen Roe, Office Manager
Staff attending:
Susan Akers, Rod Burkett, Linda Funk, Grace Roberts, Beth Oljace
Public attending:
Susan Maxwell, Anderson Herald-Bulletin
President Bill Surbaugh called the meeting to order.
A motion was made by Rhea Parshall and seconded by William Simmermon to accept the minutes as presented. Motion passed.
Arthur Leak reported that he reviewed the bills and found the invoices were in order. A motion was made by Arthur Leak and seconded by Doug Nelson to allow the claims for payment. Motion passed unanimously.
The All Other Committee reported on their recommendations which include funds for increased operating costs, such as phone lines for Internet access, an increase in the materials budget to reach 13% of overall budget, and the architectural study for capital projects next year. It was the recommendation of this committee that the library advertise a 53.5 cent per $100.00 assessed value. The new assessed valuation is $445,975,915.00.
The Personnel Committee recommended a 2.5% cost of living raise and\ a 2% annual increment for staff on the salary scale and waiting for the Salary and Classification Study to be completed for off the scale staff. It is recommended that $100,000.00 be put in the budget for the results of the Salary and Classification Study, three new high school interns and two part time positions are also recommended. Salary schedules were passed out with 2 different ways of calculating increments. One is based on a percentage of base pay (Schedule 1), and the other is calculated by steps based on years of service (Schedule 2). The Personnel Committee recommends Schedule 2 in order to increase the spread between new hires and those with longevity.
-- Robbin Brooks made a motion that the library’s budget for advertising should be 54.3 cents per assessed $100.00 to allow for an operating balance. Motion 2nd by William Simmermon. Motion carried.
Sally reported that ALSAs have been phased out and INCOLSA has taken over the administration of the unemployment compensation pool. Doug Nelson made a motion we accept the new contract, Arthur Leak seconded.
Motion carried.
In matters pertaining to the Employee Handbook: Doug Nelson questioned the hiring process suggesting that all degreed positions be advertised through external sources as well as in-house. Doug Nelson made this modification a motion. It was seconded by Arthur Leak.
Motion carried. Motion made by Arthur Leak and seconded by Robbin Brooks to adopt amendments on removing the line that reads "taking unpaid leave at will and without approval" from page 14 under Discipline and Termination and replacing it with a line on page 27 under Unpaid Leave that reads "Absent time will be taken from any existing leave before unpaid leave is granted". Motion passed. Doug Nelson made a motion to remove the word agencies from the handbook and refer only to departments instead. Arthur Leak seconded. Motion passed.
Robbin Brooks made a motion to accept the handbook as amended. Arthur Leak seconded. Motion carried.
The Friends of the Library report was tabled until August. Linda Funk gave an update on the positions open for a part time librarian in Lapel, a Bookmobile driver, a Business Office Assistant and a Children's Librarian opening in late summer. Rod reported the work on the floor in the lobby is scheduled to begin the week of August 7th. A motion was made by Doug Nelson and seconded by Robbin Brooks to obtain quotes on the demolition of the house on Library property in Lapel.
Motion carried. The Worthington Group will be here on July 24th through July 28th and then back in August to finish interviews for the Salary and Classification study.
The Board voted to support the Director in taking disciplinary action in cases of harassment consistent with the Board approved written procedures. This includes harassment based on sexual orientation. Doug Nelson suggested staff may need some training on human relations. It is the intent of the Board to have employees reflect the quality of the employer.
There will be two meetings in August. August 16th is the public meeting on the budget and August 23rd is the meeting to adopt the Budget for 1996.
Rhea Parshall made a motion to adjourn and Robbin Brooks seconded. Meeting adjourned at 5:40 P.M. with the next meeting being held on August 16, 1995 at 4:15 P.M. in the Board Room of the Library.
Respectfully Submitted,
Secretary
Anderson Public Library
Board of Trustees
____________________________________________________________________
ANDERSON, STONY CREEK AND UNION TOWNSHIPS
PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING AUGUST 16, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, August 16, 1995 in the Board Room of the Library.
Trustees present: Robbin Brooks, William Simmermon, Bill Surbaugh, Doug Nelson, Rhea Parshall
Trustees absent: Joni Brinkman, Arthur Leak
Others attending:
Sally Hunt, Library Director
Lova Gay, Secretary
Colleen Roe, Office Manager
Staff attending:
Susan Akers, Rod Burkett, Linda Funk, Grace Roberts, Joyce Bookout, Susan Clark, Dave Coburn, Dave Osborn, Gena Logan
Public attending:
Susan Maxwell, Anderson Herald-Bulletin
President Bill Surbaugh called the public hearing on the budget to order. The budget approved for advertising by the Board is $3,279,599.00. Since there was no public response, after a brief overview of the budget, a motion was made by Rhea Parshall and seconded by Doug Nelson to adjourn the public meeting. Motion passed. Meeting was adjourned at 4:20.
President Bill Surbaugh called the regular meeting to order.
The first order of business was the certification regarding the Executive Session of the Board on July 19th. Bill Surbaugh read the resolution. A motion was made by Rhea Parshall and seconded by Robbin Brooks to certify the resolution as attached. Motion carried.
There were two corrections to the minutes. The amount of $100,000.00 needs to be changed two places to $100.00 per assessed evaluation. Wording on page 2, paragraph 4 should read: The Board voted to support the Director in taking disciplinary action in cases of harassment consistent with the Board approved written procedures. This includes harassment based on sexual orientation. A motion was made by Bill Surbaugh and seconded by Robbin Brooks to accept the minutes as corrected. Motion carried.
Gena Logan was introduced to the Board as the new Bookkeeping Assistant. Colleen Roe gave a report from Arthur Leak stating that he reviewed the bills and found the invoices were in order. A motion was made by Doug Nelson and seconded by Rhea Parshall to allow the claims for payment. Motion passed unanimously. There was some discussion as to how supplies are purchased for the Library. Colleen reported right now each department purchases their own supplies but the Business Office would like to see only one person be responsible for this. Doug Nelson urged the Library to use local businesses to purchase from.
The budget worksheet reflecting new and corrected revenue information was discussed. Doug Nelson requested a detailed dollar amount of proposed expenditures for supplies, equipment, etc. There was some discussion about the level of the operating balance wanted by the Board. It was the consensus of the Board that $200,000.00 was a "comfort zone".
The next issue was the wording of the employee handbook. Section 4 was discussed. The wording will be changed to read: Positions requiring an MLS degree will be advertised widely. Otherwise, in-house applicants are generally accepted before advertising to outside sources. The Library Director or Board of Trustees will determine when 'exceptions to either of these procedures is justified. Robbin Brooks made a motion to accept this clarification. Rhea Parshall seconded. Motion carried.
The new recommendations for the meeting room policies were read.
There was some discussion on the fact that the library does not provide the meeting room space to make money. However, patrons outside the district should be charged to offset some of the cost of staff hours used in the running of the meeting rooms. Doug Nelson moved the new policies be adopted with the exception of the fee for excessive cleanup. Instead of a flat $10.00 fee, this should be a minimum with higher charges possible at the discretion of the Director. Rhea Parshall seconded this motion. Motion carried.
Joyce Bookout gave a report on the Circulation Department, revealing statistics in regard to reshelving, repairing, and holds placed. Linda Funk gave an update on the status of Library positions. Mary Beth Schlabach was hired as part time librarian in Lapel. Currently positions for a bookmobile driver, head of the Indiana Room, full time reference librarian and a temporary 1 year position of head of the Children's Department are being filled. Rod gave a report on the progress of the work on the floor in the lobby, the installation of the snow guards, and the demolition of the house in Lapel as well as other current and projected maintenance and repair work.
The Library Board of Trustees was asked to serve on a focus group for the united Way/Community Service Council. Rhea Parshall, Bill Surbaugh, and Doug Nelson will serve. Sally distributed an ILF questionnaire and asked the Board to answer and return to the next meeting. Doug Nelson recommended the Board send a letter of recognition to Tammy Underwood, upon her acceptance of a teaching position, for her outstanding work at Lapel.
Doug Nelson made a motion and Robbin Brooks seconded to adjourn.
Motion carried. Meeting adjourned at 6:00. The next meeting will be on August 23, 1995 to adopt the Budget.
Secretary,
Anderson Public Library
Board of Trustees
ANDERSON CITY,
ANDERSON, STONY CREEK AND UNION TOWNSHIPS
PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
AUGUST 23, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, August 23, 1995 in the Board Room of the Library.
Trustees present: Robbin Brooks, William Simmermon, Bill Surbaugh,
Doug Nelson, Arthur Leak
Trustees absent: Joni Brinkman, Rhea Parshall
Others attending: Sally Hunt, Library Director
Lova Gay, Recording Secretary
Colleen Roe, Office Manager
Staff attending: Rod Burkett, Grace Roberts, Dave Coburn
President Bill Surbaugh called the special meeting to adopt the budget to order.
Robbin Brooks made a motion to accept the minutes of August 16th as submitted. William Simmermon seconded. Motion approved.
Robbin Brooks made a motion recommending the Board adopt the budget with a tax rate of 0.51 containing an operating balance of $131,424.00.
Motion died due to lack of second. Arthur Leak made a motion that the Board adopt a budget with a tax rate of 50.3 cents and an operating balance of $200,000.00. Doug Nelson seconded the motion. Doug Nelson proposed an amendment that the funding to implement the Salary and Classification Study be changed to $63,431.00. The vote on the amendment change was 2 yes and 2 no with Bill Surbaugh casting a yes vote to pass the motion. There was some discussion of the amounts in the budget for computers, other services and repairs.
Arthur Leak made a motion that the Board adopt the budget as amended, at $3,244,599.00, Doug Nelson seconded. Motion passed unanimously.
The issue of the additional space for the Fire Safety House was tabled. Sally recommended the Board take action on compensation for the Head of Reference in light of additional responsibilities taken on with Lapel and AV. Doug Nelson made a motion for additional compensation for Greg Cripe in the amount of $250.00 per month while he is handling special duties relative to other departments in the library as well as Reference. Robbin Brooks seconded. Motion carried.
The meeting of the Focus Group is September 13th at 4:15 in the Board Room.
Doug Nelson made a motion to adjourn. Robbin Brooks seconded.
Meeting adjourned at 5:20 P.M.
Secretary,
Anderson Public Library
Board of Trustees
____________________________________________________________________
ANDERSON, STONY CREEK AND UNION TOWNSHIPS
PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING SEPTEMBER 20, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, September 20, 1995 in the Board Room of the Library.
Trustees present: Robbin Brooks, Bill Surbaugh, Rhea Parshall, Doug Nelson,
Joni Brinkman
Trustees absent: William Simmermon, Arthur Leak
Others attending:
Sally Hunt, Library Director
Lova Gay, Recording Secretary
Colleen Roe, Office Manager
Staff attending:
Rod Burkett, Grace Roberts, Linda Funk, Susan Akers,
President Bill Surbaugh called the meeting to order.
Doug Nelson made a motion to accept the minutes of the August 23rd meeting as submitted. Robbin Brooks seconded. Motion approved.
Arthur Leak asked to be relieved of his office as Treasurer. Robbin Brooks made a motion that William Simmermon finish Arthur Leak's term as acting Treasurer. Joni Brinkman seconded the motion. Motion carried.
Bill Surbaugh reviewed the bills in the absence of Arthur Leak and found them to be in order. Doug Nelson moved to pay the bills. Robbin Brooks seconded. Motion carried.
Martin Greenan with National City Bank talked to the Board about the purchase of liability insurance for Board members. This matter was tabled until the attorney could be consulted.
Sally recommended the Board take action on how to handle any cuts that might have to be made in the budget at the meeting with the State Board of Accounts on October 12th. She recommended the Board cut from the Library Improvement Reserve Fund if necessary. Rhea Parshall made a motion to do so. Joni Brinkman seconded. Motion carried.
A motion was made by Doug Nelson and seconded by Joni Brinkman to accept the new wording in the Employee Handbook regarding Personal Days. Motion passed. The new wording is:
Personal Business Days
Beginning the January after hire, three personal days per year are granted to all full-time and to those part-time employees who have worked at least 20 hours per week for at least three consecutive years. The number of hours in a Personal Business Day reflects the average hours budgeted and worked. When weekly hours vary, the average number of hours is based upon the previous calendar quarter. (See "Holiday Time Off" for example.) These days may be used for any purpose, subject to scheduling their use with Department Head approval, and may be used in hourly amounts.
Personal days not taken within the calendar year do not carry-over to the next year and will be lost.
Steve Thornburg from the Anderson Fire Department asked for space on the third floor to build an office for the Fire Safety House. He will be stationed here on a full-time basis and will be in charge of all the tours at the Fire Safety House. They would do all the work themselves and it would all be done to code. Robbin Brooks made a motion we grant this space as outlined on the attached sheet on a temporary basis. Joni Brinkman seconded. Motion carried.
The Worthington Group intends to be here for the October 18th meeting. Doug Nelson recommended there be an executive session to discuss personnel matters. Sally pointed out that only individual performances can be handled in executive session. The meeting will start at 4:00. Board members will be reminded of the early start. A special meeting with the Board working as a committee of the whole will probably be set to consider and act on the study's recommendations.
Linda Funk gave a personnel report. Pam Morris has resigned as head of AV, the new reference librarian will begin on October 2nd, the Indiana Room position was advertised as an MLS position and both internal and external applicants were interviewed. Beth Oljace was offered and has accepted the position. There will be 5 high school students hired and we have a work-study student from Ball State.
Rod Burkett gave a building and grounds report. Included were information on costs for demolition of the house in Lapel, the purchase of more snow guards, the repair of the lobby floor and a report on another broken window in the Extension building. An estimate of $5,000.00 was received to remove the lime, paint and repair the fountain. Recommendations on the Lapel house and water fountain will be forthcoming in October.
Sally reported on a workshop at the State Library on providing service to the unserved. New legislation will be introduced to promote Library Planning Commissions with some state funding to get this started. The Buddy System grant is a finalist and APL hopes to have a computer lab by 1/96. There are 3 focus groups being held: schools, daycares and the West side.
Susan Akers reported on programming and displayed a "Community Partners" plaque that will be hung in the lobby.
Rhea Parshall made a motion to adjourn. Robbin Brooks seconded.
Meeting adjourned at 5:35 P.M.
Respectfully submitted,
Secretary,
Anderson Public Library
Board of Trustees
____________________________________________________________________
ANDERSON, STONY CREEK AND UNION TOWNSHIPS
PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING OCTOBER 18, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, October 18, 1995 in the Board Room of the Library.
Trustees present: Doug Nelson, Joni Brinkman, Bill Surbaugh, Rhea Parshall
Trustees absent: William Simmermon, Robbin Brooks, Arthur Leak
Others attending:
Sally Hunt, Library Director
Lova Gay, Recording Secretary
Colleen Roe, Office Manager
Sherry Dougherty, President, Friends of the Library
Rod Burkett, Assistant Director
Grace Roberts, Extension Services
Linda Funk, Human Resources
Frank Lucas, Training Specialist
President Bill Surbaugh called the meeting to order.
There was a correction on the minutes of the September 20th meeting. In the second paragraph on page 2 the date should read October 18th instead of October 20th. Rhea Parshall made a motion that the minutes be approved as corrected. Joni Brinkman seconded. Motion carried.
The next order of business was the certification regarding the Executive Session. Sally read the resolution. Doug Nelson made a motion to certify the "resolution as attached. Rhea Parshall seconded. Motion carried.
The bills were reviewed and found to be in order. Doug Nelson moved to pay the bills. Joni Brinkman seconded. Motion carried.
There was a report on the meeting with the State Board of Tax Commissioners regarding the budget. It went well with no reductions in the 1996 budget required. Miscellaneous revenue may be slightly higher, than anticipated. The SBTC draft report shows an operation balance f $600,000 more than APL's budget figures, probably due to the field representative not subtracting that amount in temporary loans. It is anticipated that a correction will be made and sent to us with final assessed values in March.
Joni Brinkman volunteered to be temporary Treasurer and sign vouchers to be paid. Rhea Parshall made a resolution to appoint Joni Brinkman to this temporary position. Doug Nelson seconded. Resolution carried. A motion was made by Doug Nelson and seconded by Rhea Parshall stating that in the future only vouchers over $2,500.00 and all payroll vouchers need be signed by the Treasurer. All Board members present will sign the authorization page of the Register of Claims in compliance with the SBAC. All were in favor. Motion carried.
There was one bid received for the re-surfacing of the central Avenue parking lot. It was from L&M Jackson in the amount of $1,183.56.
The Board concurred with the recommendation to go ahead with this company.
Proposed revisions to circulation policies were discussed. The three new~ policies are 1) people living in a non-library tax paying area may purchase non-resident cards in three, six and twelve month increments that reflect the advantage of purchasing an annual card. 2) Anderson Public Library will issue corporate cards to schools, churches and businesses, who agree to responsibility for all materials borrowed with the card. 3) In situations where age limits apply, parents may authorize their children to check out all circulating library materials. #2 was changed to read, Anderson Public Library will issue corporate cards to schools, churches and businesses, who agree to accept responsibility for all material borrowed with the card. Doug Nelson made a motion to accept the policies as corrected. Rhea Parshall seconded. Motion carried. (Copy attached).
Sherry Dougherty gave a Friends of the Library report. They have made $8,000+ on their book sales this year. They have given $8,522 in donations to APL so far this year. They now pay the monthly charge for the large rubbish bin outside.
Rod Burkett gave a building and grounds report. The asbestos test was done on the house in Lapel and it is not a problem so demolition will proceed as planned. The fountain repair work will begin soon. The repair of the lobby floor is complete and looks very nice.
Linda Funk gave a personnel report. There is a new bookmobile driver and 6 new subs. Greg Cripe resigned to accept another position effective November 3rd. Gina Logan is leaving around November 1st. New advertised positions are, Head of Reference, Head of Technical Services and part-time Children's Librarian.
A report was given on the Buddy System. Even though at this point it is only for Chapter 1 schools, Rhea Parshall pointed out this was only the beginning phase of the whole system. The computer lab at APL should be in place by January 1st.
The West side focus group notes were discussed. Joni Brinkman wants to make sure the library responds to these issues. The Board concurred and will look for staff recommendations in 1996 regarding capital project implications.
Bill Surbaugh appointed Rhea Parshall to be Secretary protem to sign the minutes from the September meeting.
Rhea Parshall made a motion to adjourn. Joni Brinkman seconded.
Meeting adjourned at 5:10 p.m. with the next meeting to be a special meeting with the Worthington Group on Wednesday, November 8th at 4:15 p.m. in the Board Room.
Secretary,
Anderson Public Library
Board of Trustees
____________________________________________________________________
ANDERSON, STONY CREEK AND UNION TOWNSHIPS
PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING NOVEMBER 15, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, November. 15, 1995 in the Board Room of the Library.
Trustees Present: Robbin Brooks, Bill Surbaugh, Rhea Parshall, Doug Nelson,
Bill Simmerman, Arthur Leak
Trustees Absent: Joni Brinkman
Others attending:
Sally Hunt, Library Director,
Susan Akers, Recording Secretary,
Colleen Roe, Office Manager,
John Longnaker, Attorney
Staff attending:
Rod Burkett, Grace Roberts, Linda Funk
Rhea Parshall made a motion to accept the minutes of the October 18 meeting as submitted. Bill Simmerman seconded.
Motion approved
Mr. Longnaker talked to the Board about research regarding trustees' immunity from liability. He referred to three pieces of legislature pertaining to the issue and distributed Ind. Code Section 34-4-4-11.5-1 "Immunity of Civil Liability" relating to volunteers which discusses protection from negligence. The statute is intended to assure that trustees will be immune from civil liability.
A motion was made by Doug Nelson and seconded by Rhea Parshall to accept a resolution to advertise for bids for a temporary loan to operate in 1996 until tax revenues are available. Motion carried.
Bill Simmerman reviewed the invoices and finding them in order made a motion to accept them for payment. Doug Nelson seconded. Motion carried.
A motion was made by Rhea Parshall and seconded by Robbin Brooks to transfer $130,000 to the LIRF fund. Motion carried.
The board wants to have more responses from local organizations or companies regarding the salary survey. The board decided to meet on December 12 at 4 p.m. to look at the issues and to determine how best to apply the funds in 1996.
Sally reported that the Worthington Group recommended creating a position analysis team to review each person's position in the library.
An immediate recommendation will come out of the Dec. 12 meeting with a longer term recommendation by possibly the end of 1996. A final Worthington report will be sent out in advance if received before that date.
A motion was made by Doug Nelson and seconded by Robbin Brooks to allow employees to accumulate up to 10 hours of camp time which should be used within 90 days (otherwise get paid for it) effective December 1, 1995. At the end of 12 months, the board will review how comp time has been used, look at the monetary impact, success, etc. Motion carried.
Bids have been received for the removal of trees and stumps. Doug's Tree Service bid $2800; Carter Electric and Tree Service bid $4000; Dependable bid $2500. Rod will review and proceed after certificates of insurance are on file.
There was one bid submitted (Carter Electrical and Tree Service) at $3500 to fix lights and globes at the 12th St. parking lot. This will also be reviewed and possibly rebid.
Sally recommended that in light of the good response the 1996 holiday schedule remain the same as 1995's. Arthur Leak made the motion to accept same and Robbin seconded. Motion carried.
The Resource Access Policy was discussed. Robbin Brooks made a motion to table the adoption of the policy; Doug Nelson seconded.
Motion passed.
A motion was made by Bill Simmerman and seconded by Rhea Parshall to approve the issuance of three-month and six-month non-resident cards for $25 and $45 respectively. The cost remains the same for a twelve-month card.
Linda Funk gave the personnel report. The library is currently accepting applications for four MLS Librarian III positions. We are interviewing for the bookkeeping assistant, Tonya Carman, and reference librarian Patty Matkovic. In the past month, we have hired a full-time circulation clerk, Vicki Kirby, and a part-time extension services clerk, Chris Whittington, and two part-time clerks in the audio-visual department, Becky Gremes and Gladys Warren.
Susan Akers reported on the successful Veterans Day programs. Bill Simmermon agreed to chair the nominating committee and to have Robbin and Rhea on the nominating committee.
Rhea Parshall made a motion to Nelson. Adjourned at 5:50 p.m.
Seconded by Doug Nelson, Adjourned at 5:50p.m.
Secretary,
Anderson Public Library
Board of Trustees
____________________________________________________________________
ANDERSON, STONY CREEK AND UNION TOWNSHIPS
PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING DECEMBER 12, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, December 12, 1995 in the Board Room of the Library.
Trustees present: Bill Surbaugh, Joni Brinkman, Arthur Leak, Rhea Parshall,
Bill Simmermon, Robbin Brooks
Trustees absent: J. Douglas Nelson
Staff present:
Sally Hunt, Library Director
Colleen Roe, Business Office Manager
At Bill Surbaugh's request, Sally reviewed the process recommended at the November Board meeting for acting on the Worthington study. Long-range, a Position Analysis Team will meet over the course of 1996 to review each position and job description. More immediately Sally recommended that the Board approve implementation of the 1996 Salary Schedule as recommended in the Worthington study. Allocation of $50,000 of the $65,000 previously budgeted for that purpose would allow a maximum of eight and one half per cent increase for anyone individual (although not all employees would get that much). The remaining $15,000 would be held to address impacts based on the Position Analysis Team's recommendations to the Director.
Following review of a salary list and further discussion, Bill Simmermon moved that the Director be authorized to allocate $50,000 in accordance with the Worthington study. No increase will be more than 8 1/2 percent (including cost of living and increment, as well as increases based on the study). The $15,000 will be allocated on a case by case basis, following recommendations of the internal committee. Robbin seconded the motion. Motion passed. Bill Surbaugh noted that it was understood the new salaries would be effective as early as possible, dependent on necessary administrative and payroll procedures.
In further discussion Board members also asked to see hours per week and longevity steps on the salary list, relevant to differences within grades. Several Board members asked about the impact of distributing all the funds allocated for salaries increases in January. Administration will work on impacts on benefits, annual appraisals (which have just been shifted to increment anniversary dates), etc.
Meeting adjourned.
Secretary,
Anderson Public Library
Board of Trustees
ANDERSON CITY,
ANDERSON, STONY CREEK AND UNION TOWNSHIPS
PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING DECEMBER 20, 1995
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, December 20, 1995 in the Board Room of the Library.
Trustees present: Doug Nelson, Joni Brinkman, William Simmermon, Robbin Brooks,
Bill Surbaugh, Rhea Parshall, Arthur Leak
Others attending:
Sally Hunt, Library Director
Lova Gay, Recording Secretary
Colleen Roe, Office Manager
Rod Burkett, Assistant Director
Grace Roberts, Extension Services
Linda Funk, Human Resources
Frank Lucas, Training Specialist
Susan Akers, Community Relations
Kathy Closter, Head of Reference
President Bill Surbaugh called the meeting to order.
The minutes of the November 15th meeting were corrected with the addition of the names of Bill Simmermon making the motion to approve the issuance of three-month and six-month non-resident cards for $25 and $45 respectively, and Rhea Parshall with the second. The minutes of November 15th were then approved as corrected. Bill Surbaugh made a motion to table the minutes of the December 12th meeting until later, Arthur Leak seconded. Motion passed.
Bill Simmermon reviewed the bills found them to be in order. He made a motion to pay the bills. Doug Nelson seconded. Motion carried.
The next order of business was the emergency appropriation. A total of $47,652 needs to be transferred as attached. Bill Simmermon made a motion to approve the resolution and Robbin Brooks seconded. The motion on the Emergency Library Appropriation was passed unanimously as attached.
The next order of business was Encumbrances. Some of them include Ameritech Automation for the Community Technology Lab and Internet connections, and another Information Access terminal. After some discussion on the location of the Community Technology Lab, concerns about security, and who will be able to use the computers, a motion was made by Joni Brinkman and seconded by Robbin Brooks that the encumbrances for 1995 be spent in 1996. The motion was passed.
There were 3 bids from financial institutions for a temporary loan of up to $500,000. They were star Financial bank with an interest rate of 5%, Pendleton Banking Company at 5.85%, and Society Bank at 4.19%. Doug Nelson made a motion to accept the bid from Society Bank, Joni Brinkman seconded, motion passed.
The next order of business was the salary study. There was some concern as to the amount of money calculated for benefits and how much of the Worthington study recommendations could be implemented in 1996.
It was also questioned whether the cost of living raise, the Worthington raise and the merit raise could all be given at once. Joni Brinkman made the motion to give all raises in January 1996 and re-evaluate the raises for 1997. Robbin Brooks seconded. Arthur Leak and Bill Surbaugh questioned the process of giving all the raises together. They are in favor of keeping the merit raises on the anniversary date of the employee. Arthur Leak said the Board should proceed with caution as to who gets raises. It was decided the Director should be kept separate from the rest of the staff as far as raises are concerned. Arthur Leak introduced an amendment to the motion that states that the Worthington increase and the cost of living raise be given in January with the merit raise given in the month of the employee's anniversary with all three raises not exceeding 8.5%. Joni Brinkman seconded the amendment.
Amendment passed, motion carried.
Bill Surbaugh recommended that the Resource Access Policy be deferred until the January meeting. Unanimous consent was given.
A resolution was passed to adopt a Cafeteria Plan for pre-tax dollars for staff health insurance premiums. Robbin Brooks made a motion to adopt this policy, Joni Brinkman seconded. Motion passed.
The new Head of Reference, Kathy Closter, gave a report on the Reference Department. It included goals for 1996, staffing, and excitement over Internet access.
Linda Funk gave a personnel report. The new positions hired are Head of Reference Kathy Closter, reference librarian Ned Heeger-Brehm, special projects librarian David Nimmer, bookkeeping assistant Tonya Carmen, temporary maintenance assistant Debra Haynes, A-V work-study position Michele Gipson, temporary Indiana Room work-study position Tomas Edison, and two new subs for Lapel Dianna Simmerman and Thelma Teeters. There are interviews scheduled for the children's librarian position. There was some discussion on hiring a department head for Lapel. The Board had concerns about the level of staffing at Lapel. It was suggested that the Director be more visible there. Sally indicated an initial evaluation of the current arrangement will be done in two months and again in six months. Bill Simmerman praised the work of the Lapel staff and their customer service.
There were 2 bids made on the electrical work that needs done. They were from Nugent Electric for $4,002.00 and Wilson Electric for $7,740.00. A motion was made by Doug Nelson and seconded by Joni Brinkman to accept the bid from Nugent Electric. Motion carried. Appraisals are being done on the contents of the building for insurance purposes.
The minutes from the December 12th meeting were put back on the table.
There were 2 corrections. Robbin Brooks was present and her name was misspelled. Bill Simmermon made a motion to accept the minutes as corrected. Joni Brinkman seconded. Motion carried.
The Dataradio Chronology report was tabled until January.
Meeting was adjourned at 6:00.
Secretary,
Anderson Public Library
Board of Trustees
__________________________________________________________________