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1990 Minutes
____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK AND UNION TOWNSHIPS PUBLIC LIBRARY
JANUARY 17, 1990
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, January 17, 1990 at 4:00 p.m. in the Board Room of the library.
Trustees present: Larry Davis, David Eicks, Marilyn Moneyhun, Douglas Nelson, Margaret Rich, Linda Shaffer
Trustee not attending: William Hardacre
Others present: David Bucove, Director Donna Cumberland, Deputy Director Rod Burkett, Head of Extension Services Frank Lucas, Outreach Coordinator Georgetta Roudebush, Office Manager Glenda Lehrer, President, Friends of the Library Mary Frautschi, Director, Eastern Indiana ALSA Stan Hodge, Ball State University Bob Murry, Reporter, WLHN/WHUT Radio Station Students, Highland High School, American Government Class
Dr. Nelson, President, called the meeting to order
Mr. Eicks noted his last name was misspelled in the December minutes. Mrs. Moneyhun moved to approve the minutes of the December 20, 1989 meeting as corrected. Seconded by Mr. Eicks. Passed unanimously by the Board.
Mrs. Moneyhun reported she had reviewed the invoices and initialed the claims, finding all to be in order. She moved to allow the claims for payment as listed. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Lehrer gave a financial report of the Friends of the Library for 1989. Income - $3,900 from sale of used books, $100 from sale of James Alexander Thom books, and $400 from new memberships. Expenses were $1,910 to the library for purchase of new books and $216 worth of toys to "Toys for Tots" at Christmas. The toys were merchandise left from the Santa House project. Have closed the Book Store until March, 1990 to reorganize.
Mr. Bucove reported that Mrs. Rich, Mr. Burkett, Mr. Lucas, and himself went to Columbus, Ohio to view two bookmobiles and visited one manufacturer that submitted bids for a new bookmobile. The fourth manufacturer located in California was the reason for not visiting it. Mr. Burkett explained the difference between the vehicles they viewed in Ohio and the cost involved from each bidder. Mr. Burkett recommended the bid received for the Venture vehicle by the Farber manufacturer at $69,370.00. A discussion was held about the bookmobile bids and the information presented by Mr. Bucove, Mr. Burkett, Mr. Lucas and Mrs. Rich. Mrs. Moneyhun moved to undertake Mr. Burkett's recommendation to accept Farber's bid to manufacture the Venture vehicle for the new bookmobile, subject to review of the bids by legal council. Seconded by Mrs. Rich. Passed unanimously by the Board.
Item V of the agenda "Proposed Policy for Unattended and Disruptive Children", was tabled until the February meeting.
Dr. Nelson asked the following Trustees to serve on a nominating committee for officers for 1990. Margaret Rich, Chairperson Larry Davis Marilyn Moneyhun
Mr. Bucove's report: 1. Greg Cripe has been named as Head of Reference, replacing Barbara Hoover, effective February 1, 1990. 2. The top soil is to be put in place around the parking lots this spring to complete the work of the paving contractor. 3. Mr. Freeman has the title binder for the Mary Ann Wilson property to review before completing the closing of the purchase.
Mrs. Cumberland informed the Board of programs to be held at the library in the coming months. 1. Photo contest and workshop - January 27th 2. The Day Care Dilemma - January 30th 3. How to use your library - February 6th and February 8th 4. National Library Week - April 22nd through April 28th There being no further business, Mrs. Rich moved to adjourn. Seconded by Mrs. Moneyhun.
Respectfully submitted, Secretary Anderson Public Library Board of Trustees ____________________________________________________________________ ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY FEBRUARY 21, 1990
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Unio Townships Public Library met Wednesday, February 21, 1990 at 4:00 p.m. in the Board Room of the library.
Trustees present: Larry Davis, David Eicks, Marilyn Moneyhun, Douglas Nelson Margaret Rich, Linda Shaffer, William Surbaugh
Others present: David Bucove, Director Donna Cumberland, Deputy Director Rod Burkett, Head of Extension Services Frank Lucas, Outreach Coordinator Georgetta Roudebush, Office Manager Sue Carter, Literacy Coordinator Debby Webb, President, Junior Achievement Becky Snelling, Herald/Bulletin News Reporter
Dr. Nelson, President, called the meeting to order.
Dr. Nelson introduced William Surbaugh as the new member of the Board of Trustees Mr. Surbaugh is replacing Mr. Hardacre whose term expired on January 31, 1990.
Mr. Bucove asked permission to interrupt the agenda so Sue Carter may make a request.
Mrs. Carter informed the Board of Ed Castor's recent. trip to the White House Mr. Castor is a former literacy student of the Madison County Literacy Coalition and is now a tutor and a great promoter of the literacy program through out the state. Mr. Castor was one of four people honored at a recognition dinner at the White House by President and Mrs. Bush. ABC TV will be broadcasting the program on March 18 1990 at 7:00 p.m. Mrs. Carter expressed a desire for some form of recognition/reception to be held in honor of Mr. Castor on March 18th before the broadcast. This would be cosponsored by the Madison County Literacy Coalition, Delco Remy, Local 662 Union and the Library. It was the consensus of the Board to help sponsor the reception.
Mr. Eicks moved to accept the minutes of the January 17, 1990 meeting as presented. This was seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mrs. Moneyhun reported she had reviewed the invoices and initialed the claims Finding everything in order, Mrs. Moneyhun moved to allow the claims for payment as listed. Seconded by Mrs. Rich. Passed unanimously by the Board.
As chairperson for the nominating committee, Mrs. Rich presented the followin names of Trustees to serve as officers for the coming twelve months: J. Douglas Nelson President Larry Davis Vice President Margaret Rich Secretary Marilyn Moneyhun Treasurer Mrs. Rich moved to accept the list of officers as presented. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mr. Bucove reported on the activities of the Friends of the Library. They are looking at re-opening the book shop the last of March. They are working in conjunction with the library to enclose a corner of the basement for the book shop. The Friends of the Library are paying for all of the materials to build the partitions and the custodians are doing the work. They hope to have the Madison County History books re-printed along with some other histories if they can be located.
Mrs. Webb from Junior Achievement requested permission for space in the library to display the Madison County Business Leaders Hall of Fame. The Junior Achievement of Madison County, Inc. are moving to a new location in the next thirty days. They feel there is so much historical significance to the Hall of Fame that it ought to be in a public place where more of the community would be able to view and enjoy it.
After a discussion, Mr. Eicks moved to allow the Madison County Business Leaders Hall of Fame to be displayed in the library in accordance with the policy of the library. Seconded by Mr. Davis. Passed unanimously by the Board.
A letter from James E. Freeman, Jr., library's attorney, recommended approval of the Policy for Unattended and Disruptive Children in the library. Mr. Eicks moved to adopt the Policy for Unattended and Disruptive Children as recommended by Mr. Freeman. Seconded by Mrs. Shaffer. Passed unanimously by the Board.
As Spokesman for the Insurance Committee Mr. Lucas reported the committee had obtained a new policy from Blue Cross & Blue Shield effective February 1, 1990 and is guaranteed cost until May 1, 1991. The last open enrollment was held on February 1, 1990 for present employees. There are now 42 employees enrolled on the health insurance policy. Mr. Eicks made a motion that the Library increase it's portion of insurance contribution from 75% to 90%, including vision coverage. We will project during the budgetary process the normal yearly increase at 90% and will continue to do so until such time that we are faced with a substantial increase above our budgeted amount. We will always try to keep at least a 75% contribution rate. The new rates would go into effect March 1, 1990. Seconded by Mr. Davis. After a discussion Dr. Nelson called for a vote. The motion passed with six (6) yes votes: Mr. Davis, Mr. Eicks, Mrs. Moneyhun, Dr. Nelson, Mrs. Shaffer, Mr. Surbaugh. One no vote: Mrs. Rich,
Mr. Eicks reported there is a need to replace the roof on the Lapel Library building fairly soon. Also needs insulation which can only be done at the time of replacement. Will need attention as soon as 1991 or 1992. Mr. Burkett reported the new bookmobile has been ordered from Farbers in accordance with the approval of the bid by the Board. Hopefully it will be ready by June, 1990.
Mr. Lucas suggested a letter of appropriation be sent to Mr. Zook at Weidner Chevrolet Inc. for selling the van to the library for only $15,000. The original price was over $17,000, but when told the library had only $15,000 from a grant to pay for the van, that was what Weidner Chevrolet charged.
Mr. Bucove informed the Board that the Indiana Library Conference will be held in Indianapolis, May 11th and 12th. The American Library Association Conference will be held in Chicago, June 23rd through 28th. The program information has not been released as yet for either conferences.
Mrs. Cumberland reported the last of the National Issue Forum on Drug Crisis will be February 26th at 7:00 p.m. Approximately one hundred fifty (150) students from Anderson High School are expected to attend and it would not look very good if no adults came to the meeting.
Mr. Bucove reported that Fredericks Inc. lent equipment to lift some heavy materials to the third floor.
Mr. Bucove presented copies of an article from "AntiqueWeek-Mon., Jan. 22, 1990. The article is about a person who contacted Howard Eldon, Head of the Local History and Genealogy Department of the library and how Mr. Eldon was able to help this person with their research about an antique spoon.
There being no further business, Mrs. Rich moved to adjourn. Seconded by Mrs. Shaffer.
Secretary ____________________________________________________________________ ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY March 21, 1990
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, March 21, 1990 at 4:00 p.m. in the Board Room.
Trustees present: David Eicks, Marilyn Moneyhun, Douglas Nelson, Margaret Rich, Linda Shaffer, William Surbaugh
Trustee not attending: Larry Davis
Others present: David Bucove, Director Georgetta Roudebush, Office Manager Frank Lucas, Outreach Coordinator Robin Swift, RSVP Director Sue Carter, Literacy Coordinator Ann Marie Smith, Staff Assn. Representative Becky Snelling, Herald/Bulletin Reporter
Dr. Nelson called the meeting to order.
Mrs. Moneyhun moved to accept the minutes of the February 21, 1990 meeting as presented. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Moneyhun reported she had reviewed the invoices and initialed the claims, finding all to be in order. Mrs. Moneyhun moved to allow the claims for payment as listed. Seconded by Mr. Surbaugh. Mrs. Shaffer requested that transfers be identified on the list of claims. After further discussion the motion was passed unanimously by the Board.
Mr. Bucove reported on the activities of the Friends of the Library. The Friends of the Library Book Shop will reopen the end of March. The book shop will be open four days per month, starting on the last Thursday of each month. The annual meeting will be April 18, 1990. The Friends are planning to announce at the annual meeting the reprinting of the Madison County history books for a money making project. This was a most successful project for the Friends in the past.
A PUBLIC LIBRARY APPLICATION FOR STATE FUNDS was presented for approval. Mr. Bucove explained that for the library to receive the state funds the application most be signed by a majority of the library board and returned to the Indiana State Library before May 1, 1990. The number of libraries applying will determine the amount each library receives. Mrs. Moneyhun moved to approve the Application for State Funds. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mr. Bucove presented the circulation report. The number of people entering the library building each month has been added to the report as a traffic count.
Mr. Lucas, Chairman of the Insurance Committee, presented a Thank You card to the Board from the library staff expressing their appreciation of the increase in the portion of insurance contribution from 75% to 90% being covered by the library. The card had been signed by all employees that have health insurance through payroll deductions.
Mrs. Carter presented a card of Thanks from Ed Castor for the recognition/reception which was held in his honor on March 18, 1990 at the library. The reception was sponsored by the Madison County Literacy Coalition, Delco Remy, Local 662 UAW, the school corporation and the library.
Mr. Bucove reported the general contractor stated that if the weather holds out the roofing contractor will start the work on the roof next week.
Mr. Lucas introduced Robin Swift, RSVP Director. Mrs. Swift reported on the activities of the RSVP project. There are 40 volunteers working with the project and 25% of them are male. The average age. of a volunteer is 70 years of age.
There being no further business, Mr. Eicks moved to adjourn. Seconded by Mrs. Rich.
Respectfully submitted, Secretary Anderson Public Library Board of Trustees ____________________________________________________________________ ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY April 18, 1990
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, April 18, 1990 at 4:00 p.m. in the Board Room. Trustees present: David Eicks, Marilyn Moneyhun, Douglas Nelson, Margaret Rich, Linda Shaffer, William Surbaugh
Trustee not attending: Larry Davis
Others present: David Bucove, Director Donna Cumberland, Deputy Director Rod Burkett, Read of Extension Division Beth Oljace, Head of Technical Services Georgetta Roudebush, Office Manager Glenda Lehrer, President, Friends of the Library Mary Frautschi, Eastern Indiana ALSA Director Stan Hodge, EIALSA Board Member
Dr. Nelson called the meeting to order.
Mr. Eicks moved to accept the minutes of the March 21, 1990 meeting as presented. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mrs. Moneyhun reported she had reviewed the invoices and initialed the claims, finding all in order. Mrs. Moneyhun moved to allow the claims for payment as listed. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Lehrer reported the Friends of the Library are ready to re-open the book shop on April 22, 1990. During National Library Week, April 22-28, 1990, the book shop will be open daily from 1:00 p.m. to 4:00 p.m. except for Thursday night, 4-30 p.m. - 8:30 p.m. A financial report for the year ending December 31, 1990 was presented: Checking account balance, $2265.44 Savings account balance, $7360.77 The time period for the financial report was change from a fiscal year to a calendar year.
The staff smoking room must be moved from the present location in the library building because of the building code. The committee has found the dock area, which was originally designed for a mailing and receiving room, the most suitable location to relocate the smoking room. The room will be enclosed at an estimated cost of $400.00.
Two contracts were presented for approval. The agreements are between the Eastern Indiana ALSA and the library. The first contract designated the library as a Film Service Center, to provide film service to member libraries in the EIALSA area. EIALSA will provide specified funds in the maximum amount of $27,200 and consultation and advisory services to the library for a period from July 1, 1990 to June 30, 1991.
The second contract designated the library as a Reference Service Center and EIALSA to host interlibrary loan and reference referral service to member libraries. This contract is for a period from July 1, 1990 to June 30, 1991 with a budget of $1,800. Mrs. Moneyhun moved to approve both contracts as presented. Seconded by Mr. Surbaugh. Passed unanimously by the Board.
Mr. Bucove presented a memorandum of understanding between the library and EIALSA for approval. This memorandum is to define the terms and understanding of the conditions under which EIALSA is to use space in the library for EIALSA's administration offices. This agreement is to be in force for one year commencing July 1, 1990. EIALSA agrees to compensate the library $100 per month for the use of the space. Mr. Surbaugh moved to accept the agreement as presented. Seconded by Mrs. Moneyhun. Mr. Eicks moved to amend the third paragraph to read: "Term: This agreement is to be in force for one year commencing with July 1, 1990 and to be renewed on an annual bases." The amendment was seconded by Mrs. Rich. Further discussion: The $100 could be reviewed at the time of renewing the contract. Dr. Nelson called for a vote on the main motion with the amendment. There were five (5) ayes: Mr. Eicks, Mrs. Moneyhun, Dr. Nelson, Mrs. Shaffer, Mr. Surbaugh One (1) nay: Mrs. Rich The motion passed with a five to one count.
Mr. Bucove reminded the Board that the By-Laws state the meetings be held on the third Thursday of each month. If the Board wishes to continue on Wednesday there is a need for an agreement to do so at this time. It was the consensus of the Board to continue to meet on the third Wednesday through August, 1990 meeting. The following meetings will be scheduled: May 16 - June 20 - July 18 and August 15, 1990.
Mr. Bucove reported circulation for March was up 10.4% over March 1989.
A letter from C. Ray Ewick, Indiana State Library Director invited the Board to consider nominating delegates to attend the Indiana Governor's Conference on Libraries and Information Services, to be held in Indianapolis, November 16, 17, 18, 1990. Six local citizens were named as possible delegates and letters will be sent asking them if they would be available to participate.
Mr. Bucove is very pleased to have four Trustees attending the ILA/ILTA Conference in Indianapolis, May 10, 11, 1990. This is the first time this many Trustees have attended the conference.
Mr. Burkett reported that he and Elora Stringer went to Columbus, Ohio to see the progress of the new bookmobile being built. They were very pleased. The Farber Co. would like to have the bookmobile on display at the Ohio Conference, June 2, 3, 4, 5, 1990. So it should be ready for delivery after the conference.
Mrs. Cumberland reminded everyone about the programs to take place in the Anderson Library and the Lapel Library during National Library Week, April 22 - 28, 1990. Hopefully there will be great crowds attending the programs.
Miss Oljace reported on automated circulation for the library. The present circulation system is out dated and must be replaced because there are not any means of repairs of the present equipment now in operation. A target date of Labor Day has been declared as to making decisions such as which company, hardware, software, etc. Dr. Nelson reminded the Board this will cost $275,000 to $350,000. A purchase of this multitude will require the Board to receive bids. He further suggested that the Board engage a consultant as an advisor. He recommends Cindy Smith, who is a former employee of the library and is now on staff at Anderson University. It was the concensus of the Board to hire Cindy Smith to act as a consultant for the automated circulation system.
Mr. Eicks reported he had received cost estimates on replacing the roof on the Lapel Library building. Cost of roof about $9,000 and insulation cost $8,000. The insulation will help save utility costs and should be able to recover the cost in six to eight years. Request bids by the May board meeting. A tally of four to two Trustees in favor of both bid bond and performance bond be requested with the bid.
There being no further business, Mrs. Rich moved to adjourn. Seconded by Mrs. Shaffer.
Respectfully submitted, Secretary Anderson Public Library Board of Trustees ____________________________________________________________________ ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY May 16, 1990
The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Wednesday, May 16, 1990 at 4:00 p.m. in the Board Room.
Trustees present: Larry Davis, David Eicks, Marilyn Moneyhun, Douglas Nelson, Margaret Rich, Linda Shaffer, William Surbaugh
Others attending: David Bucove, Director Rod Burkett, Head of Extension Services Donna Cumberland, Deputy Director jan gillespie, Head of Children's Department Beth Oljace, Head of Technical Services Georgetta Roudebush, Office Manager Marilyn Shaw, Head of Lapel Library Melissa VanMeter, Children's Librarian Becky Snelling, Herald/Bulletin Reporter
Dr. Nelson, President, called the meeting to order
Mr. Eicks noted a correction to be made in the April 18, 1990 minutes. Page 3, next to last paragraph should read "Mr. Bucove reported he had received cost estimates on replacing the roof on the Lapel Library building." not Mr. Eicks as stated in the minutes.
Mrs. Rich moved to approve the minutes of the April 18, 1990 meeting as corrected. Seconded by Mr. Eicks. Passed unanimously by the Board.
Mrs. Moneyhun reported she had reviewed the invoices and initialed the claims, stating all in order. Mrs. Moneyhun moved to allow the claims for payment as listed. Seconded by Mr. Davis. After a discussion the motion passed unanimously by the Board.
A separate claim, number 726, Insurance Services of Anderson, Inc., $35,442.00 was presented for approval. Mr. Bucove explained this claim had been omitted from the list and should be approved for payment at this time. Mrs. Moneyhun moved to allow the claim from Insurance Services of Anderson, Inc. for $35,442.00 for payment. Seconded by Mrs. Shaffer. Passed unanimously by the Board.
There was not a report from the Friends of the Library.
A travel policy was presented by Mrs. Shaffer for approval. The guidelines listed in the policy is for the Trustees when traveling to and from all conferences and conventions and expenses incurred during the trip. After a discussion was held, Mrs. Shaffer moved to approve the travel policy as presented. Seconded by Mr. Eicks. Passed unanimously by the Baord.
Miss gillespie introduced Melissa VanMeter, one of the Children's Librarians. Miss VanMeter is a recipient of a $2,000 scholarship from the ILA Endowment Fund. Two scholarships are given each year to two outstanding Library Science students.
Miss Oljace presented a schedule when computer demonstrations will be held at the library. Dates when library staff will be visiting other libraries to view their computer systems were listed. Miss Oljace further reported that Cindy Smith has agreed to act as consultant in helping to select computer hardware and software for the library's circulation system.
A letter from the Lapel Town Council requested that United Telephone Company be permitted to place a public telephone booth at 7th and Main Street in Lapel. Mr. Bucove informed the Board the booth has already been put in place without gaining permission from the Board. The lease between the Lapel Town Council and the Board does not include the land on which the booth was placed. After discussing the issue, Mr. Eicks moved to have the telephone booth removed and no public phones be placed outside on any library property. Seconded by Mr. Davis. The motion passed by four (4) yes votes: Mr. Davis Mr. Eicks Mrs. Moneyhun Mrs. Shaffer There were two (2) no votes: Dr. Nelson Mrs. Rich Mr. Surbaugh abstained from voting.
There being no further business, Mr. Surbaugh moved to adjourn. Seconded by Mr. Davis.
Respectfully submitted, Secretary Anderson Public Library Board of Trustees ____________________________________________________________________ ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY June 20, 1990
The Board of Trustees of the Anderson City, and Union Townships Public Lirary met Wednesday, June 20, 1990 at 4:00p.m. in the Board Room.
Trustees present: Larry Davis, David Eicks, Marilyn Moneyhun, Margaret Rich Linda Shaffer
Trustees not attending: J.-Douglas Nelson, William Surbaugh
Others attending: David Bucove, Director Georgetta Roudebush, Office Manager Beth E. Oljace, Head of Technical Services William Hardacre, Paramount Heritage Foundation James Abraham, Paramount Heritage Foundation Becky Snellin, Hearld/Bulletin Reporter Anderson, Stony Creek,
Mr. Davis, Chairperson, called the meeting to order.
Mrs. Moneyhun moved to accept the minutes of May 16, 1990 meeting as presented. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Moneyhun reported she had reviewed the invoices and initialed the claims, stating all in order. Mrs. Shaffer moved to allow the claims for payment as listed. Seconded by Mr. Eicks. Passed unanimously by the Board.
Mr. Davis read an Emergency Appropriation Resolution to transfer the following: LIBRARY OPERATING FUND III CONTRACTUAL SERVICES AMOUNT INCREASED Dues 417. 32 Taxes and Assessments 910.64 Total $1, 327. 96 III CONTRACTUAL SERVICES AMOUNT REDUCED Interest $1,327.96 Mr. Eicks moved to adopt the Resolution as read. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mrs. Moneyhun moved to add an item to the agenda: Resolution for Safe Deposit at the Anderson Banking Co. Seconded by Mr. Eicks.
Mrs. Moneyhun moved to adopt a Resolution that one of the following: J. Douglas - President Marilyn S. Moneyhun - Treasurer David A. Bucove - Director Donna M. Cumberland - Deputy Director is hereby empowered and directed to rent a safe in the safe deposit vault of the Anderson Banking Co. on behalf of the Anderson Public Library. Seconded by Mrs. Shaffer. Passed unanimously by the Board.
There was not a report from the Friends of the Library,
Mr. Eicks moved to increase the Cash Change Fund from $385.00 to $500.00, appointing Georgetta Roudebush as custodian of the fund. Seconded by Mrs. Moneyhun. The motion passed by a three (3) to one (1) vote. Trustess voting aye: Mr. Eicks, Mrs. Moneyhun, Mrs. Shaffer Trustee voting nay: Mrs. Rich
Mr. Hardacre, President of the Paramount Heritage Foundation presented copies of the application to the Build Indiana Capital Projects Review Committee. The application is for funds to help with preservation and restoration of the Paramount Theatre. Need to go through a taxing unit for more assurance of receiving the funds from the Lottery Fund that has been set up through the Build Indiana Capital Projects. Mr. Hardacre asked the Library to be the sponsoring taxing unit.
Mr. Abraham, Director, explained the grant application on behalf of the Paramount Heritage Foundation. Total cost for preservation and restoration of the theatre has been esimated at $4,152,480. Grant request, $2,000,000. Local fund-raising, $2,002,480. The organization is seeking $150,000 in Community Development Block Grant money for handicap access renovations. According to Mr. Abraham no formal action was needed by the Board for the Build Indiana Fund application process, as a result Mr. Bucove with consent of Board President Dr. Nelson signed for the sponsorship of the application prior to the June 1 deadline. Mr. Abraham further explained the reason the foundation turned to the library for sponsorship was the City of Anderson and Madison County both were submitting their own Build Indiana Fund applications and it was suggested by State Sen. William McCarty for the foundation to turn to the library. Both Sen. McCarty and State Rep. Patrick Kiely assisted the organization through the application process. The Library Board at the suggestion of Mr. Davis withheld action on the sponsorship of the funds at this time.
Mr. Bucove reported the May, 1990 circulation compared to May, 1989. Anderson Library: Adult book, increased 14.5%, Juvenile books, increased 7.25%, Audio-Visual materials, increased 29%, Bookmobile circulation down 25.5% but then that is due to the aging condition of the bookmobiles and not always able to meet the schedules. Lapel book circulation increased 18.5% and the jail service increased 42%. Not sure why the large increase at the jail.
Miss Oljace reported on the computer demonstrations being held at the library on automation and trips to other libraries to view their systems. Will be talking to more vendors at the ALA Conference in Chicago. Miss Oljace is hopeful a full written report and suggestions will be ready for the Board by the first of September, 1990.
There being no further business, Mr. Eicks moved to adjourn. Seconded by Mrs. Rich.
Respectfully submitted Secretary Anderson Public Library Board of Trustees ____________________________________________________________________ ANDERSON CITY, ANDERSON AND STONY CREEK TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES JULY 16, 1990
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met July 16, 1990 at 5:00 p.m. in the Board Room of the library.
Trustees present: Larry Davis, David Eicks, Marilyn Moneyhun, J. Douglas Nelson, Margaret Rich, Linda Shaffer, William Surbaugh
Others present: David Bucove, Director Georgetta Roudebush, Office Manager Donna Cumberland, Deputy Director Rod Burkett, Head of Extension Services jan gillespie, Head of Children's Department Beth Oljace, Head of Technical Services Glenna Lehrer, President, Friends of the Library Harold Boyce, Administrator, Eastern Indiana ALSA Becky Snelling, Reporter, Herald/ Bulletin Newspaper
Dr. Nelson, President, called the meeting to order.
Mr. Surbaugh moved to accept the minutes of the June 20, 1990 meeting as presented. Seconded by Mr. Eicks. Passed unanimously by the Board.
Mr. Eicks moved to add to the agenda as item VI "Letter from Town of Lapel". Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Moneyhun reported she had reviewed the invoices and initialed the claims finding all to be in order. Mrs. Moneyhun moved to allow the claims for payment as listed. Seconded by Mr. Eicks. Passed unanimously by the Board.
Mrs. Lehrer reported the Friends of the Library had ordered a minimum of 200 books of the Kingman's History of Madison County. The prepublication orders were a little disappointing. While on vacation in New England, Mrs. Lehrer visted five (5) libraries in the area. Anderson has by far the best library .
A change order was presented to add the clear story to the roof replacement contract for a total of $30,000. The library's obligation will be $7,500 of the total and will be added to the litigation. Mr. Surbaugh moved to approve the change order. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mr. Bucove reported the top soil has been added to the unpaved areas of the parking lots.
It was the consensus of the -Board to meet in small sub-committees to work on the 1991 Budget. Dr. Nelson appointed the following budget committees: 1. Personnel - Larry Davis and William Surbaugh 2. Materials - Marilyn Moneyhun and David Eicks 3. Others, including automation - Linda Shaffer and Margaret Rich Dr. Nelson will serve with the third committee. It was the consensus of the Board for the following meetings: August 15th - Regular meeting August 29th - Budget Hearing September 5th - Budget Adoption and the September regular meeting
A letter from the Town of Lapel was presented. Recently the Lapel sewer system personnel discovered the Lapel Library's sanitary sewer is connected into the storm sewer system. This must receive immediate attention to eliminate the problem. In 1978 the sanitary and storm sewer system was separated by the Town of Lapel, but the library line has never been changed. Mr. Eicks feels an architect is needed to relocate the new drainage system from the library building to the Town system. Mr. Eicks moved that a sub-committee be appointed to work with Mr. Bucove to hire an architect and report to the Board. Seconded by Mrs. Shaffer. Passed unanimously by the Board. Dr. Nelson appointed to the Lapel Library sewer system committee: Margaret Rich, Larry Davis, William Surbaugh.
Mr. Bucove reported the computer for the business office is to be delivered July 25th.
Mr. Bucove introduced Harold Boyce as the new Eastern Indiana Alsa Administrator. Mr. Boyce expressed his gratitude to the Board for allowing the ALSA offices space in the library building.
Mrs. Cumberland announced that the Department of Education has awarded a Literacy grant for the fifth year to the library for $24,982. The Literacy Coordinator has also applied for the Barbara Bush Family Grant in the amount of $15,000. Has also applied for a Humanities Grant for a future program. Other programs scheduled for the coming year-are: How to Study Program August 14th How to Use Your Library September 18th and 20th National Issues Forum September 27th.
Mr. Burkett reported the new bookmobile has been placed in service. There will be an open house on July 22nd for patrons to inspect the new vehicle from 1:00 to 5:00 p.m. in the parking lot of the library. There will be a dedication at 2:00 p.m.
Ms. gillespie reported on the Down on the Farm program held on June 30th in cooperation with the 4H. There were farm animals for petting, located in the parking lot of the library.
Ms. Oljace gave an updated report on automation. Is hopeful that Mrs Cumberland And herself will be writing the specifications very soon. ~ The Board has requested that the Director provide some written reports on former policies passed by previous Boards.
There being no further business, Mr. Eicks moved to adjourn. Seconded by Mrs. Shaffer.
Respectfully submitted, Secretary Anderson Public Library Board of Trustees ____________________________________________________________________ ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY AUGUST 8,1990
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Unior Townships Public Library met Wednesday, August 8, 1990 at 4:00 p.m. in the Board Room of the Library.
Trustees present: Larry Davis, Marilyn Moneyhun, J. Douglas Nelson, William Surbaugh.
Trustees not attending: David Eicks, Margaret Rich, Linda Shaffer
Others present: David Bucove, Director Georgetta Roudebush, Office Manager Rod Burkett, Head of Extension Services Beth Oljace, Head of Technical Services
Dr. Nelson, President, called the meeting to order
Mr. Davis moved to accept the minutes of the July 16, 1990 meeting as presented. Seconded by Mr. Surbaugh. Passed unanimously by the Board.
Dr. Nelson appointed Mr. Surbaugh as Secretary Pro-Tem in the absence of Mrs. Rich.
Mrs. Moneyhun reviewed the invoices and initialed the claims, reporting all were in order. She then moved to allow the claims for payment as listed Seconded by Mr. Davis. Passed unanimously by the Board.
Representing the Friends of the Library, Mr. Bucove reported the Kingman's History of Madison County books have arrived. There will be extra books for sale after filling the prepublication orders.
Mr. Burkett reported the new Farber Bookmobile will be parked at the room door from 5:00 p.m. to 5:45 p.m. for anyone who wish may tour it.
Ms. Oljace gave a progress report on the automation project. She is now reviewing computer specification documents created by other libraries. Her goal is completion of the request for bids by the September Board Meeting.
Budget Committee reports: Mr. Surbaugh reported it was the personnel committee's recommendation not to add two new positions on staff in 1991. Increase the salary schedule 4% on the base plus 4% on the increment. Health insurance will be maintained at 90% paid by employer if there is not an increase in premiums over 20 to 25% when the contract is due for renewal.
Mrs. Moneyhun reported the committee for supplies and materials recommended holding the books and materials budget at the same amount as the 1990 budget for the coming year only.
Dr. Nelson reported for the contractual services committee. They are recommending the purchase of a bookmobile for Outreach Services. This would be used for the handicap, so would require a lift as well as other modifications, cost approximately $80,000. Also proceed with a lease/purchase for the automation system. Cost $250,000 to $350,000. Annual payment would be approximately $84,000 for five (5) years.
The equipment budget to remain the same as 1990. With these figures the tax rate will be the same as 1990. It was the consensus of the Board to advertise the 1991 budget as recommended by the committees. Mr. Surbaugh recommended that the budget committee meetings begin a little earlier in the year next year.
Mr. Davis reported on the Lapel committee. With all information presented the committee feels there is not a need for an architect for correcting the sewer and storm drainage lines for the Lapel building.
A discussion was held about taking bids at the September meeting to replace the roof at the Lapel Library. Mr. Davis moved that any bidders for roof replacement be required to have a performance bond only. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mr. Davis asked that a general ad be placed in the local newspaper informing the public that bids will be accepted for replacing the roof. Since this is under the legal amount a legal advertisement is not necessary. The ad only needs to be one time in the local newspaper.
It was the consensus of the Board to move the October meeting to the third Tuesday, October 16th and if agreeable with all Board Members continue meeting on the third Tuesday through the winter months.
Mr. Bucove reported that circulation overall is about the same as a year ago.
There being no further business, Mr. Davis moved to adjourn. Seconded by Mrs. Moneyhun.
Respectfully submitted Secretary Anderson Public Library Board of Trustees ____________________________________________________________________ ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY AUGUST 29, 1990
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, August 29, 1990 at 4:00 p.m. in the Board Room of the library.
Trustees present: Larry Davis, David Eicks, Marilyn Moneyhun, Douglas Nelson Margaret Rich, Linda Shaffer
Trustees not attending: William Surbaugh
Others present: David Bucove, Director Donna Cumberland, Deputy Director Georgetta Roudebush, Office Manager Becking Snelling, Anderson Newspaper, Inc. Bob Murry, WLHN/WHUT Radio
Dr. Nelson, President, called the meeting to order for the purpose of a public hearing for the 1991 budget.
Mr. Bucove reviewed the 1991 Budget as advertised, stating the 1991 tax rate will remain the same as 1990 at 38.89 cents per 100 dollars of taxable property. He further explained there are areas where the amounts have changed. With the increase in the net assessed valuation the net amount to be raised has changed but not the tax rate. Some of the line items have been reduced or eliminated and others have been increased such Contractual Services and Equipment Rent to allow for the Automation Circulation System. The Books and Materials were not increased but the budget committee for materials did agree this line item will be held the same in 1991 as 1990 only. There will not be any new positions added to the staffing of the library and no changes in structure of the positions. There is a 4% increase allowed in the salary schedule. Will continue the 90% coverage of the health insurance unless there is an increase of more than 20%.
Further discussion followed relating to the 1991 Budget.
There being no further business Mr. Davis moved to adjourn. Seconded by Mrs. Rich.
Margaret Rich, Secretary ____________________________________________________________________ ANDERSON, STONY CREEK AND UNION TOWNSHIPS PUBLIC LIBRARY SEPTEMBER 5, 1990
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, September 5, 1990 at 4:00 p.m. in the Board Room.
Trustees present: David Eicks, Marilyn Moneyhun, Douglas Nelson, Margaret Rich, Linda Shaffer, William Surbaugh
Trustee not attending: Larry Davis
Others present: David Bucove, Director Donna Cumberland, Assistant Director Georgetta Roudebush, Office Manager Beth Oljace, Head-Technical Services Rod Burkett, Head-Extension Services Becky Snelling, Herald/Bulletin Reporter Bob Murray, WLHN/WHUT Radio Reporter Terrance McQuade
Dr. Nelson, President, called the meeting to order.
Mrs. Rich moved to accept the minutes of the August 8, and August 29, 1990 meetings as presented. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mrs. Moneyhun reviewed the invoices and initialed the claims, reporting all in order. Mrs. Moneybun moved to allow the claims for payment as listed. Mrs. Shaffer seconded the motion. Passed unanimously by the Board.
There was not a report from the Friends of the Library.
Dr. Nelson opened and read the bids received for reroofing the Lapel Library building. Fredericks, Inc. $18,800, Bid bond included. M. K. Betts $24,460 Bid bond included.
Mr. Eicks moved to accept the lowest bid of Fredericks, Inc. pending approval by legal council. Seconded by Mrs. Rich. Passed unanimously by the Board.
A proposal was presented from Terrance McQuade and Ted Blackburn to the Anderson Public Library to become a party in developing a franchise to a public access television facilities. The public access channel will be available for public access cablecasting to any person, group, or organization on a nondiscriminatory basis, subject to the availability of staff and facilities, upon the filing of an appropriate request. Upon hearing Mr. McQuade's presentation, Dr. Nelson appointed a subcommittee with Larry Davis as chairman and David Eicks to look at some of the details and the potential of cooperative and supportive groups interested in the developing of this facilities.
The 1991 Budget was presented for approval. Having reviewed the budget Mrs. Moneyhun moved to approve the 1991 Budget as advertised including the salary schedule with the 4% over ride. Seconded by Mr. Surbaugh. Passed unanimously by the Board.
The State of Indiana Action Committee gave an award to the Love Bears Group of the RSVP. The Retired Senior Volunteer Program has been granted a second year of funding at the full amount requested.
The Outreach Department has extended an invitation to lunch on the 19th of September. After lunch the department staff will give a tour of the department and what is available for the public.
Mr. Bucove asked for permission to dispose of the unused bookmobile tractor and trailer through an auction house. It was the consensus of the Board for Mr. Bucove to contact auction houses for any interest in taking the bookmobile on consignment.
Mrs. Cumberland reported on Fall Programs in the library. At the How to Study Program there were 110 participants and if the program is repeated it will have to be moved to the Berry Room of the library. To go along with the How to Study Program there will be a repeat of the How to Use Your Library Program on the 18th and 20th of September. September is Literacy Month and the library has been approved for a new grant for the literacy program starting October 1, 1990.
Ms. Oljace reported the specification document draft for the circulation computer has been completed. Plan to have the final document in the mail by September 30, 1990 to the bidders.
Dr. Nelson expressed the need for a Saturday morning meeting with Cindy Smith when the bids are received.
There being no further business Mr. Eicks moved to adjourn. Seconded by Mrs. Rich.
Margaret Rich Secretary ____________________________________________________________________ ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY OCTOBER 16, 1990
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Tuesday, October 16, 1990 at 4.00 p.m. in the meeting room of the Lapel Library.
Trustees present: Larry Davis, Marilyn Moneyhun, Douglas Nelson, Margaret Rich William Surbaugh
Trustees not attending: David Eicks, Linda Shaffer
Others attending: David Bucove, Director Rod Burkett, Head - Extension Services Beth Oljace, Head - Technical Services Georgetta Roudebush, Office Manager Robin Swift, Coordinator - RSVP Becky Snelling, Herald / Bulletin Reporter
Dr. Nelson, President, called the meeting to order
Mr. Davis moved to approved the minutes of the September 5, 1990 meeting as presented. Seconded by Mr. Surbaugh. Passed unanimously by the Board.
Mrs. Moneyhun, Treasurer, reported she had reviewed the invoices and initialed the claim vouchers, finding them in order for payment. She moved to allow the claim vouchers for payment as listed. Seconded by Mr. Davis. Passed unanimously by the Board.
Mrs. Rich made a request to have Baxter Termite & Pest Control Co. treat the Lapel Library building for roaches and other pests. It was the consensus of the Board to have Baxter's to schedule treatment on a regular basis.
Mr. Bucove reported that Glenna Lehrer, President of the Friends of the Library, is leaving the city. No one has been appointed to complete Mrs. Lehrer's term of office. There is not a Vice President to take over the duties in the absent of the President
Mr. Bucove informed the Board it would cost $2676. per year to obtain earthquake insurance for the library properties. Would be a five percent deductible of the appraisal and a 90 day waiting period before becoming effective. There was not a motion to obtain the earthquake insurance coverage.
Mr. Bucove stated the waste oil tank at the Extension Building needs to be removed or tested annually in accordance to the Environmental Protection Agency (EPA). The cost should be in the range of $3,500. to $5,000. to remove tank only. If the soil is contaminated, will also have to have the soil removed which could be a greater cost. After a discussion, Mr. Surbaugh moved to proceed with the removal of the waste oil tank. Seconded by Mrs. Moneyhun. The motion passed by a three (3) to two (2) vote in favor of removing the tank. Trustees voting yes were: Mrs. Moneyhun, Dr. Nelson, Mr. Surbaugh Trustees voting no were: Mr. Davis, Mrs. Rich
Mr. Bucove's report: The automation of the financial records in the business office is progressing very well. The Fire Safety House plans were on display for the Trustees to review. The plans have not been approved by the Fire Marshal at this time. The new roof on the Lapel Library building has been completed and none too soon. The roofers did find a soft spot in the roof on the east side of the building. The sewer problems at the Lapel Library has been corrected. Mr. Montgomery is waiting for the materials to arrive for the canopy roof and book drop projection on the south side of the building. Once the materials have arrived the work should be completed in thirty (30) days. The Lapel Town Marshal extended an invitation to the Board to tour the house the Town Marshal is leasing from the Library Board. They would like for the Board to see the changes that has been done to the building. There will be seven people from the library attending the Governor's Conference on Libraries. The delegates are: Linda Shaffer Douglas Nelson David Bucove Ed Castor Jane Gwinn Bill Raney There will be one alternate: jan gillespie
Mrs. Moneyhun made a motion for the library to pay the volunteers' expenses to the Governor's Conference. Seconded by Mrs. Rich. Passed unanimously by the Board.
Ms. Oljace reported the RFP for automating the circulation system was sent to four (4) vendors on September 30, 1990. Due to receive bids at the December 18th Board Meeting. The schedule is to have the bids valuated by the February meeting, and to be activated by August 1991. Mrs. Swift, RSVP Coordinator, reported the A.C.T.I.O.N. office had completed an on site inspection audit of compliance of the Retired Senior Volunteer Program. The result of the audit was that the program is doing well.
Dr. Nelson informed the Board that he will be appointing an insurance committee in the near future.
There being no further business, Mr. Surbaugh moved to adjourn. Seconded by Mrs. Rich.
Secretary, Board of Trustees ____________________________________________________________________ ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY NOVEMBER 20, 1990
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Unio Townships Public Library met Tuesday, November 20, 1990 at 4:00 p.m. in the Board Room.
Trustees present: Marilyn Moneyhun, J. Douglas Nelson, Margaret Rich, William Surbaugh
Trustees not attending: Larry Davis, David Eicks, Linda Shaffer
Others attending: David Bucove, Director Rod Burkett, Head - Extension Services Howard Eldon, Head, Indiana Room jan gillespie, Head - Children's Department Beth Oljace, Head - Technical Services Georgetta Roudebush, Office Manager Students from the Highland High School Government Class
Dr. Nelson, President, called the meeting to order. He welcomed the students from Highland High School. Explained the purpose and principles of the library board. How each trustee is appointed to serve on the board and which governing body appoints the seven members to the board.
Mrs. Rich moved to approve the minutes of the October 16,1990 meeting. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mrs. Moneyhun, Treasurer, reviewed the invoices and initialed the claim vouchers, reporting them in order for payment. Mrs. Moneyhun moved to allow the claim vouchers for payment as listed. Seconded by Mr. Surbaugh. After discussion about several of the vouchers, the motion passed unanimously by the Board.
Mr. Bucove reported that Larry Miles has been elected President of the Friend of the Library, succeeding Glena Lehrer who has moved to the east coast. The last book sale for 1990 will be held November 29th through December 2nd. The book store will re-open January 31, 1991.
Ms. gillespie publicly thanked the Friends of the Library for their donation of $500 to help with the expenses for the Heather Forest program. Ms. Forest made two appearances at the library which were greatly attended. It was a great success.
Dr. Nelson reported there were three people from the library as delegate to the Governor's Conference on Libraries, jan gillespie, David Bucove, and himself. Three citizens from the library district also attended. They were Jane Gwinn, Joe Castor, and Bill Raney. All reported the Conference very productive and one of the best ever attended. Mr. Bucove was elected to represent the State at a National Conference to be held in July, 1991.
The next board meeting will be held December 18, 1990 at 4:00 p.m. The 1991 meeting dates will be decided at the December meeting.
It was the consensus of the Board of Trustees to receive bids at the December 18, 1990 Board Meeting for the making of a temporary loan for the General Fund.
The Pendleton Public Library Board of Trustees extended an invitation to their Ground Breaking Ceremony, November 21, 1990, 4:00 p.m. The ceremony will be held at the new site, Walker Drive and Water Street in Pendleton.
Ms. Oijace reported she has heard from three of the four vendors that were mailed computer specifications. She has estimated the cost between $350,000 to $375,000. Will be covering the cost through the Indiana Bond Bank with a lease/purchase for the computer equipment. Will be receiving bids at the December meeting.
Mr. Burkett informed the Board bids will be received at the December meeting to purchase a new bookmobile for the Outreach Department. The specifications have been altered to meet the needs for the Outreach Department Patrons.
Mr. Eldon presented a "Statement of Purpose" and "Collections Policy" for the Anderson Public Library Historical Services Collection, which was prepared by a committee of Marilyn Moneyhun, Douglas Nelson, David Bucove, and Howard Eldon. A discussion was held about the proposal. Dr. Nelson recommended that each Trustee read the policy and write down any questions they would like to ask or any changes they would like to recommend. The proposal will be brought back to the Board at the January, 1991 board meeting.
There being no further business, Mrs. Moneyhun moved to adjourn. Seconded by Mrs. Rich.
Secretary, Board of Trustees ____________________________________________________________________ ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY DECEMBER 18, 1990
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met December 18, 1990 immediately following an Executive Meeting in the Board Room.
Trustees present: Larry Davis, David Eicks, Marilyn Moneyhun, Douglas Nelson, Margaret Rich, Linda Shaffer, William Surbaugh
Others present: David Bucove, Director Rod Burkett, Head, Extension Services Donna Cumberland, Assistant Director Frank Lucas, Head, Outreach Department Beth Oljace, Head, Technical Services Georgetta Roudebush, Office Manager Also attending: Sherry Daugherty, Friends of the Library Dan Edwards, Anderson Fire Chief Donald Stephen, Board of Realtors Becky Snelling, Anderson Newspapers, Inc. Reporter
Dr. Nelson, President, called the meeting to order.
Mrs. Moneyhun moved to accept the minutes of the November 20, 1990 meeting as presented. Seconded by Mrs. Rich. Passed unanimously by the Board.
Dr. Nelson read an Emergency Resolution to transfer the following appropriations in the Library Operating Fund: Amount increased Office Supplies $ 986.69 Operating Supplies 5,215.36 Repairs and Maintenance Supplies 896.41 Professional Services 49.72 Communications & Transportation 1,880.27 Repairs & Maintenance 17,545.03 Rent 836.99 Dues 2,110.36 Taxes & Assessments 199.17 Other Contractual Services 5,657.39 INCOLSA 1,848.17 Furniture & Equipment 12,064.24 Books & Materials 5,247.67 Total $54,537.67
Amount Reduced Director's Salary 67.96 Assistants' Salaries 35,309.63 Employer's Share – FICA 2,000.00 Unemployment Compensation 644.47 Employer's Share – PERF 6,616.85 Employer's Share - Group Ins. 7,522.51 Information Retrieval 2,375.25 Buildings 1.00 Total $54,537.67 Mr. Davis moved to adopt the Resolution as read. Seconded by Mrs. Shaffer. Passed unanimously by the Board.
Mrs. Moneyhun, Treasurer, reported she had reviewed the invoices and initialed the claim vouchers, finding them in order. Mrs. Moneyhun moved to allow the claim vouchers for payment as listed. Seconded by Mr. Davis. After a discussion, the motion was passed unanimously by the Board.
Mrs. Daughty reported on the activities of the Friends of the Library. New Officers had been elected for the coming year with Gary Mills the new President, Barbara Murphy, Secretary, Jack Wilson, Treasurer. Bob Myers has been named Bookshop Manager. The Bookshop is open the last Thursday, Friday, & Saturday of each month. A workshop for preparing donated books for their Bookshop will be held on December 28th. As Membership Director Mrs. Daughty presented applications for membership to the Friends of the Library to the Board.
The Fire Safety House plans were presented by Mr. Edwards for final approval by the Board. Mr. Stephen reported the Board of Realtors are working to raise the funds by April to help with the construction of the Fire Safety House on the third floor of the library. Mr. Davis moved to accept the plans as presented. Seconded by Mrs. Rich. Passed unanimously by the Board.
Dr. Nelson opened and read the Temporary Loan Bids received from the following banks:
Bank Amount of Loan Rate Anderson Banking Company $700,000.00 7.535% Citizens Banking Company $700,000.00 6.94 % First National Bank $700,000.00 8.00%
Mr. Eicks moved to accept Citizens Banking Company bids as the lowest bid and per Resolution of approval by legal council. Seconded by Mrs. Rich. Passed unanimously by the Board.
Dr. Nelson opened and read the Bookmobile Bids as following: Farber base bid $69,370 plus add ons Total $74,770.00 Barth base bid $69,465 plus add ons Total $80,000.00 Dr. Nelson stated the bids will be reviewed and brought back to the Board at the January meeting.
It was the consensus of the Board to move item VIII of the agenda to the end of the meeting.
Mrs. Moneyhun moved to defer any action on the Historical Services Collection and Statement of Purpose and Colection Policy until the January meeting. Seconded by Mr. Eicks. Pass unanimously by the Board.
It was the consensus of the Board to hold the Board meetings starting with January on the third Wednesday of each month at 4:15 p.m. The February meeting will be held on the second Wednesday for the purpose of the Board of Finance and the regular monthly meeting on the same day. The dates will be: January 16, 1991 at 4:15 p.m. February 13, 1991 at 4:15 p.m. March 20, 1991 at 4:15 p.m. April 17, 1991 at 4:15 p.m. May 15, 1991 at 4:15 p.m.
Mr. Bucove reported the last payment has been made to W. R. Dunkin & Son for completion of the building. Mr. Dunkin has asked that the Escrow money be released and also he is acknowledging that he is aware of a leak in the roof over the Technical Services Dept. and is doing everything to find it. Mr. Bucove reported that Mr. Dunkin did go ahead and reroof that portion of the roof at his own expense but the leak is still there. So there must be something that is being over looked.
Mr. Surbaugh moved to authorize the release of the W. R. Dunkin & Son escrow at the Anderson Banking Company. Seconded by Mr. Davis. Passed unanimously by the Board.
Dr. Nelson appointed Mr. Surbaugh, Mr. Bucove and himself to an insurance committee. The committee will review the library's insurance policy. Will report to the Board their recommendation for consideration of the library's "Fire & Casualty and Liability Insurance".
Mr. Bucove reported that circulation is up 8.12% system wide.
A Christmas pizza party will be held in the Heritage Room by the Staff on December 21, 1990 between 11:00 a.m. to 2:00 p.m. Trustees and Retirees are invited.
Howard Eldon, Head of the Indiana Room is the hospital
Dr. Nelson asked Mr. Surbaugh to be part of the Cable TV Committee to review public acceess TV programing in the library.
Mr. Bucove reported the smokers' lounge has been completed. There will not be any smoking allowed anywhere else in the building.
The office automation system is coming along very well. There are yet to be some changes made in the reports. The reports do not provide enough information for the Board.
A Board of Finance will meet at the January meeting,
The meeting was suspended for fifteen (15) minutes.
Dr. Nelson noted the CLSI bid arrived approximately 5:15 p.m. during the break.
The meeting was resumed after a fifteen (15) minute break, with Dr. Nelson opening and reading the automated circulation bids. The bids were:
CLSI proposal #1 $321,216 proposal #2 $378,982 Dynix proposal #1 $302,710 plus $2,095 for maintenance Data Research proposal #1 $367,566.53 plus $3,361 for maintenance SIRSI proposal #1 $270,853 plus alternates.
Dr. Nelson informed the Board the bids will be reviewed by the committee to determine the lowest and best bid. When they have completed reviewing the bids, they will report to the Board which will most likely be at the February meeting.
There being no further business, Mr. Eicks moved to adjourn. Seconded by Mrs. Rich.
Submitted, Secretary ____________________________________________________________________ |
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