1988 Minutes
January |
May |
Public Hearing on 1989 Budget |
December |
February |
June |
September |
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March |
July |
October |
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April |
August |
November |
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ANDERSON-ANDERSON, STONY CREEK, UNION TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
January 21, 1988
The Board of Trustees of the Anderson-Anderson, Stony Creek, and Union Township Public Library met Thursday, January 21, 1988 at 4:00 p.m. in the Board Room of the library. Trustees present were Emily Carroll, Lois Church, James E. Freeman, Jr., John Mail, Marilyn Moneyhun, Douglas Nelson, and Margaret Rich. Others present were David Bucove, library director; Georgetta Roudebush, office manager; Elise Perdiue, president of the Friends of the Library; Arminda Hanni, project architect; and the news media.
Mr. Freeman, president, called the meeting to order.
Dr. Nelson moved to accept the minutes of December 17, 1987 as presented. This was seconded by Mrs. Church and passed unanimously by the board. Mr. Mail, treasurer, reported he had reviewed the invoices and initialed the claims and found all in order for payment. Mr. Mail moved to allow the claims for payment as listed. This was seconded by Mrs. Moneyhun and passed unanimously by the board.
Mrs. Perdiue reported on the activities of the Friends of the Library. They are making plans to expand Christmas decorations in the library's lobby and to have a greater program for the Santa House for 1988 Christmas season. There will be a meeting in the Carnegie Room of the library on February 10 at 7: 00 p. m. The general membership and friends are invited. The membership has increased to ninety.
Mrs. Hanni reported that Grunau Corporation has completed their punch list and the maintenance manuals and as-built drawings have been turned over to the library. Mrs. Hanni asked for release of Grunau's retainage from the Anderson Banking Company, stipulating that final waivers of lien from all subcontractors and contractors must be in her hands and verified at the time Grunau Corporation receives their retainage check.
Mr. Mail moved to release the retainage to Grunau Corporation on condition Mrs. Hanni is satisfied with all final waivers of lien from all subcontractors and contractors of Grunau Corporation. This was seconded by Dr. Nelson and passed unanimously by the board.
Mrs. Hanni further reported that Indiana Flooring have yet to complete their punch list items and they have not submitted any further requests for payment.
Mr. Bucove reported that the Union Township Trustees met Tuesday, January 12, 1988 and adopted a resolution to receive library services from the Anderson-Anderson, Stony Creek Township Public Library.
Mr. Bucove further reported that 743 applications have been received in just 8 days from Union Township residents. There was bookmobile service in Union Township on Saturday, the Outreach bookmobile stopped at Millers Manor on Tuesday and a bookmobile visited Valley Grove School on Tuesday and Chesterfield School on Wednesday. It is now up to the schools officials to determine if they want to continue having the bookmobile visit their schools.
It is the consensus of the board to return the non-resident fees to any Union Township resident who has purchased a non-resident card in the last year. The amount to be returned will be determined by the date of the non-resident card at a ratio of approximately $4.00 per month. Each patron must request the refund.
Mr. Mail presented a report explaining the need to prepare the 1989 Budget since the expansion of the library district. The 1989 Budget will have to be submitted to the Local Government Tax Control Board by June 1, 1988. In preparation for the June 1 deadline, Mr. Bucove will re-state the 1988 budget in terms of a "functional cost analysis". This type of documentation will serve us well when we discuss the new budget basis with the Tax Control Board. To be able to maintain the set of books prescribed by the State Board of Accounts and provide the cost analysis the bookkeeping processes need to be mechanized. Mr. Bucove believes he can develop and place in operation the necessary mechanization by the beginning of the 1989 fiscal year.
Mrs. Church stated she would like to see a big wreath placed near the peak of the north and south walls of building during the 1988 Christmas season.
Mr. Freeman reported he received a $250.00 check from Dr & Mrs. Paul Van Doren to be use for whatever the board should decide.
There being no further business, Mr. Mail moved to adjourn. Mrs. Church seconded the motion.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
February 18, 1988
The Board of Trustees of the Anderson-Anderson, Stony Creek, Union Township Public Library met Thursday, February 18, 1988 at 4:00 p.m. in the Board Room of the library. Trustees present were Emily Carroll, James E. Freeman, Jr., John Mail, Marilyn Moneyhun, and Margaret Rich. Trustees not attending were Lois Church and Douglas Nelson. Others attending were David Bucove, library director; Georgetta Roudebush, office manager; Rod Burkett, extension coordinator, and the news media.
Mr. Freeman, president, called the meeting to order.
Mrs. Moneyhun moved to accept the minutes of the January 21, 1988 meeting as presented. This was seconded by Mr. Mail and passed unanimously by the board.
Mr. Mail reviewed the invoices and initialed the claims, reporting all in order. Mr. Mail moved to allow the claims for payment as listed. This was seconded by Mrs. Rich and passed unanimously by the board.
Mr. Freeman presented a letter from William C. Kreegar, Assistant City Attorney (copy attached). In part the City of Anderson shall accept title and possession of the Carnegie Building on June 1, 1988. Prior to this date a quitclaim deed shall be forwarded to the library board for the purpose of conveying any and all interest that the library has in the property. Mr. Bucove reported that in the first 30 days of Union Township being a part of the library district, there were 1,547 applications completed by Union Township residents. There was a remonstrance filed aganist Richland Township becoming a part of the library district. There were 72 more signatures on the remonstrance than on the petition for library service. Mr. Burkett informed the board that Nat ional Library Week will be April 17 through April 23rd, 1988. He proposed a community book drive for the month of April. (copy of proposal attached). A discussion followed with Mr. Freeman proposing to initiate the book drive to inject a large number of books into the library system.
There being no further business, Mr. Mail moved to adjourn. Seconded by Mrs. Rich.
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ANDERSON-ANDERSON, STONY CREEK, UNION TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
March 17, 1988
The Board of Trustees of the Anderson-Anderson, Stony Creek, and Union Township Public Library met Thursday, March 17, 1988 at 4:00 p.m. in the Board Room of the library. Trustees present were Emily Carroll, James E. Freeman, Jr., John Mail, Douglas Nelson, and Margaret Rich. Trustees not attending were Lois Church and Marilyn Moneyhun. Others present were David Bucove, Director; Donna Cumberland, Deputy Director; Rod Burkett, Extension Services Coordinator; Georgetta Roudebush, Business Manager; Elise Perdiue, President, Friends of the Library; Bob Guindon, Architect; and the News Media.
Mr. Freeman, President, called the meeting to order.
Mrs. Carroll moved to approve the minutes of the February 18, 1988 meeting as presented. This was seconded by Mrs. Rich and passed unanimously by the Board.
Mr. Mail reviewed the invoices and initialed the claims reporting all were in order. Mr. Mail moved to allow the claims for payment as listed. This motion was seconded by Dr. Nelson and passed unanimously by the Board.
An application to receive State Funds was presented for approval. Mr. Bucove explained that all libraries receive the application but it must be signed by the Board and returned to the State Library to qualify for receiving the funds. Mr. Mail moved to approve the application. Mrs. Carroll seconded the motion and it was passed unanimously by the Board.
Mrs. Perdiue reported on the activities of the Friends of The Library. Will have a book sale June 16 - 19. Have purchased a portable public address system with clip-on microphones to be used in the Carnegie Room or where ever most needed within the library. The June 8th meeting will be an afternoon meeting. Contributed two mugs and a packet of stationery as door prizes at the Home Show Library display.
Mr. Guindon from K. R. Montgomery & Associates asked the Board to release Indiana Flooring's retainage. Mr. Mail moved to grant the release of Indiana Flooring's retainage from the Anderson Banking Company, with authorization from K.R. Montgomery & Associates. This was seconded by Dr. Nelson and passed unanimously by the Board.
Mr. Bucove explained about the ice falling from the library building during the ice storm. Some damage did occur to the roof from the ice, but temporary repairs were made immediately by Trinidad Roofing Co.
Mrs. Cumberland announced that the library will celebrate Nat ional Library Week, April 17 - 23, 1988. She presented "Discover Your New Library" programs to the Board with the schedule of activities at the library during that week.
Mrs. Cumberland announced that on May 5th at 7: 30 a .m. there will be a "Business Breakfast". Coffee and rolls will be served at the meeting.
The library will have a booth at the Home Show, March 29 - April 1, at 6:30 - 9:30 p.m.
Mr. Burkett informed everyone there will be a "Book Drive" during National Library Week. Letters have gone out to organizations and groups in the community asking them to pledge a book during this drive.
It was the consensus of the board to change the next regular board meeting from April 21 to April 20 at 4:00 p.m. Also Trustees feel it would be nice to hold a meeting at the Lapel Library.
There being no further business, Mr. Mail moved to adjourn. Dr. Nelson seconded the motion.
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ANDERSON-ANDERSON, STONY CREEK, UNION TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
APRIL 20, 1988
The Board of Trustees of the Anderson-Anderson, Stony Creek, Union Township Public Library met Wednesday, April 20, 1988 at 4:00 p.m. at the Lapel Library, Lapel, Indiana. Trustees present were Lois Church, William Hardacre, Susan Lutz, Marilyn Moneyhun, Douglas Nelson, and Margaret Rich. Emily Carroll did not attend. Others present were David Bucove, Director, Georgetta Roudebush, Office Manager, Elise Perdiue, President of the Friends of the Library, Members of the Anderson Public Library Model Railroaders, and Jack Tinkle, Herald/Bulletin Newspaper Reporter.
Mrs. Church, Chairperson, called the meeting to order.
Dr. Nelson moved to accept the minutes of the March 17, 1988 meeting as presented. This was seconded by Mrs. Rich and passed unanimously by the Board.
Mrs. Church read the following Transfer Resolution:
LIBRARY OPERATING FUND AMOUNT INCREASED
II SUPPLIES
Repairs & Maint. Supplies 690.83
III CONTRACTUAL SERVICES
Professional Services 15,867.23
IV CAPITAL OUTLAYS
Land 999.00
Furniture & Equipment 7,758.25
TOTAL $25,315.31
AMOUNT REDUCED
II SUPPLIES
Operating Supplies $ 690.83
III CONTRACTUAL SERVICES
Rents 15,867.23
IV CAPITAL
Books 8,757.25
TOTAL $25,315.31
Mrs. Moneyhun moved to adopt the Resolution as presented. Dr. Nelson seconded the motion and it was passed unanimously by the Board.
Mrs. Rich reviewed the invoices and initialed the claims, reporting all were in order for payment. Mrs. Moneyhun moved to allow the claims for payment as listed. This was seconded by Dr. Nelson and passed unanimously by the Board.
Mrs. Church read an Additional Appropriation Resolution to appropriate the unappropriated Construction Fund of $2,957.00. Dr. Nelson moved to adopt the Resolution. This was seconded by Mrs. Rich and passed unanimously by the Board.
Mrs. Church called for an election of officers. The following slate was presented to the committee:
President Douglas Nelson
Vice President Lois Church
Secretary Marilyn Moneyhun
Treasurer Emily Carroll
Mr. Hardacre moved to approve the slate of officers as presented. This was seconded by Mr. Lutz and passed unanimously by the Board.
Mrs. Perdiue reported on the activities of the Friends of the Library. A book sale is scheduled for June 16 - 19, 1988 in the Carnegie Room. The April meeting featured Glenna Glee, a local poet.
Mrs. Moneyhun moved to permit the Anderson Public Library Model Railroaders to begin work on a model railroad on the third floor of the library. This was seconded by Mrs. Lutz and passed unanimously by the Board.
Mrs. Rich moved to approve the appointment of Beth Oljace, the Technical Services Librarian, to the INCOLSA Board of Directors. This was seconded by Mrs. Moneyhun and passed unanimously by the Board.
Mr. Bucove reported the ILA/ILTA Conference would be held at French Lick Springs Resort, May 18, 1988 through May 21, 1988. He requested the May 19 Board Meeting be rescheduled.
It was the consensus of the Board to move the May meeting to May 25, 1988 because of the ILA/ILTA Conference.
There being no further business, Mrs. Lutz moved to adjourn. Mr. Hardacre seconded the motion.
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ANDERSON, ANDERSON CITY, STONY CREEK, UNION TOWNSHIPS PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
MAY 25, 1988
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, May 25, 1988 at 4:00 p.m. in the Board Room of the library. Trustees present: Emily Carroll, William Hardacre, Douglas Nelson, Lois Church, Susan Lutz, and Margaret Rich. Trustees not attending: Marilyn Moneyhun. Others present: David Bucove, Director, Georgetta Roudebush, Office Manager, Elise Perdiue, President, Friends of the Library, Dick Leach, Vice Chairman, and Pat Vehikite, Direction Services, Linda Teeple, Anderson Leadership Academy, Kenneth Montgomery, Architect, and Jack Tinkle, Herald-Bulletin Reporter
Dr. Nelson, President, called the meeting to order.
Mrs. Church moved to accept the minutes of the April 20, 1988 meeting. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Carroll reviewed the invoices and initialed the claims, reporting all in order. Mrs. Carroll moved to allow the claims for payment as listed. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Perdiue reported on the activities of the Friends of the Library. Book sale to be held June 16 - 19, 1988 in the Carnegie Room. Sue Carter, Literacy Coordinator and a former Literacy Pupil, Ed Castor, will speak to the Friends at the June 8th meeting.
Mrs. Teeple presented a slide presentation titled: "Heritage of Madison County" This presentation was created by members of the Anderson Leadership Academy.
Mr. Leach made a request for the Direction Services for office space for a one (1) year period from October 1, 1988 through September 30, 1989, with the possibility of a continuation. This request is for the same office space the library has been providing since October, 1987. After a general explanation of the activities of the Direction Services by Mrs. Vehikite, Dr. Nelson moved to grant the one (1) year extent ion as requested. Seconded by Mr. Hardacre. Passed unanimously by the Board.
Mr. Montgomery explained the responsibilities of W. R. Dunkin as Genreral Contractor for the building. Concerning the roof of the building, Dunkin accepted Trinidad Asphalt Roofing Co., Inc. bid to roof the main library building and evidently it was not put on correctly. Trinidad are bonded and Dunkin has "called in" their bond to try to get the roof corrected. There will be a meeting on June 8, 1988 between Hickman, the roofing supplier, the bonding company, W. R. Dunkin, K. R. Montgomery, Mr. Bucove and others.
Mrs. Lutz moved to retain James E. Freeman, Jr. as attorney for the Library Board with legal retainer accepted as proposed by Mr. Freeman. Seconded by Mr. Hardacre. Passed unanimously by the Board.
Mrs. Church moved to appoint David Bucove as Director to Eastern Indiana Area Library Services Authority representing the library. Seconded by Mrs. Carroll. Passed unanimously by the Board.
Mrs. Church moved to accept the agreement between Eastern Indiana Area Library Services Authority and the library, whereas the library has been designated as a Reference Services Center for one (1) year commencing July 1, 1988 through June 30, 1989 as per contract. Seconded by Mrs. Lutz. Passed unanimously by the Board.
Mrs. Carroll moved to approve the agreement between the Eastern Indiana Area Library Services Authority and the library, whereas the library is designated as a Film Services Center commencing on July 1, 1988 through June 30, 1989 as per contract. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Rich reported on the Trustees Planning Workshop held at the State Library which both Mrs. Moneyhun and herself attended. Will report more when they receive materials requested from other Trustees.
Mr. Bucove's report:
At the ILA/ILTA Conference May 20, 1988, James E. Freeman, Jr. received
the Trustee of the Year Award. The library received the ILA Outstanding Library Award.
The library has received another Humanities Grant for $2,180. in support of the project "Women Talk About Working"
The Anderson Community Schools second grade students have been touring the library during May.
Elevator inspectors listed repairs needed for the elevators before issuing operating certificates. The freight elevator repair costs will be approximately $2,500.00
Budget: The Blue Cross increase of 45% will Effect the 1989 Budget
greatly. General insurance is down 10% from last year.
Have asked for appraisals of all buildings and contents. This has never been done and is needed for a more actual insurance coverage. The appraisal will cost $2,200.00.
Everything is out of the Carnegie building and ready to turn over the keys of the building to the City of Anderson.
The Board of Realtors will have a dedication of the Landscaping Memorial Plaques June 10, 1988 at 11:30 a.m. in the Carnegie Room and the Board Room.
There will be a retirement pitch-in luncheon for Jim Lumbis June 9, 1988, 12 noon to 2:00 p.m. All Trustees are invited. Mr. Lumbis will have completed approximately 20 years of employment when his retirement commences September 1, 1988.
Michael Maier, who has worked for the maintenance department since he was old enough to obtain a working permit will be leaving for graduate school. He is graduating from Ball State University.
Mr. Hardacre moved to accept Mr. Bucove' s proposal to name the meeting rooms as listed rather than A, B, and Extension Meeting Rooms.
Meeting room A - Sagamore Room
Meeting room B - Cardinal Room
Extension room - Heritage Room
Seconded by Mrs. Rich. Passed unanimously by the Board.
Mr. Bucove reported it will cost $7,000 to $12,000 to automate the business office work. He hopes to complete this by January 1, 1989.
Circulation increase for the first six (6) months in the new building:
Audio Visual Dept. 32%
Adult materials 42%
Children materials 47%
Cards issued 155%
Gifts received:
Indiana Room: Copies of pictures of Indiana authors given by Mrs. Thelma Sandsberry
Gem collection and books on gems from the Gem Society
Scrapbooks about local schools from Mrs. G. Ebbert
15/20 boxes of items from the Historical Society
Scrapbooks and materials from the Jim Sandsberry collection by Mrs. Thelma
Sandsberry.
Audio Visual: A collection of educational video cassettes. Over 200 in the collection and the by the McArthur Foundation which will be picking up $3,000 of the total $6,000 cost. This is a one time offer. The Friends of the Library are helping with the other $3,000.
Children’s Room: Memorial to Mat Dunkin - A reproduction of an original oil painting by Red Skelton
$150 from the Anderson Kiwanis Breakfast Club
$48 for the "Adopt-A-Book" program from several patrons
Reference: $500 for World Book encyclopedia from Marsh Foods Inc.
$200 for globes from Elizabeth Dageforde
Outreach Dept. $649.95 for a new teletype machine from the Anderson Lions Club, Inc.
$150 for deaf materials from the Chief Anderson Lions Club, Inc.
Other donat ions: $50 for the "Discover Your Library" program from the Phi Chi Epsilon Sorority
$50 for the "Discover Your Library" program from Donahue Gas Co.
Several $5 to $25 donations with no stipulations from individuals.
From the Friends of the Library: $500 for the RSVP program and $150 for three (3) smaller programs at the library.
Mrs. Michael (Cindy) Cummins, former Mayor Noland Wright's daughter gave a check to cover the cost of the cane given to Fred Mustard Stewart during the dedication ceremonies.
There being no further business, Mr. Hardarce move to adjourn.
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ANDERSON CITY, ANDERSON, STONY CREEK, UNION TOWNSHIPS PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
JUNE 16, 1988
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met June 16, 1988 at 4:00 p.m. in the Board Room of the library. Trustees present: Emily Carroll William Hardacre, Marilyn Moneyhun, Lois Church, Susan Lutz, Douglas Nelson, and Margaret Rich. Others present: David Bucove - Library Director, Georgetta Roudebush - Business Manager, Bob Murray - WLHN/WHUT Radio Station, Richard Bray - Herald and Bulletin Newspaper.
Dr. Nelson, President, called the meeting to order.
Mrs. Carroll moved to accept the minutes of the May 25, 1988 meeting as presented. Seconded by Mrs. Lutz. Passed unanimously by the Board.
Dr. Nelson read an Emergency Resolution to transfer the following appropriations:
Library Operating Fund Increased
Repair & Maintenance Supplies $ 1,229.52
Professional Services 1,967.63
Other Contractual Services 673.00
Land 8,000.00
Total $11,870.15
Reduced
Operating Supplies $ 1,229.52
Insurance 1,967.63
INCOLSA 673.00
Books & Materials 8,000.00
Total $11,870.15
Mrs. Moneyhun moved to adopt the resolution as read. Seconded by Mrs. Church. Passed unanimously by the Board.
Mrs. Carroll reviewed the invoices and initialed the claims, reporting all in order for payment. Mrs. Carroll moved to allow the claims for payment as listed. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Dr. Nelson reported Elise Perdiue would not be presenting a report from the Friends of the Library since she was working at the "Book Sale" in the Carnegie Room. The Friends have taken in approximately $475.00 the first day and a half of the sale.
Mrs. Church moved to add a Resolution to the agenda. Seconded by Mrs. Lutz. Passed unanimously by the Board.
Mr. Bucove explained that a quitclaim deed is to convey any library ownership of the Carnegie Building and land to the City of Anderson.
Dr. Nelson read a Resolution to declare Lots Numbered 8 and 11 in the Southwest Square of the Original Plat of the City of Anderson as surplus property and authorized the disposal of the Real Estate. The President and/ or Secretary of this Board are authorized and directed to execute the quitclaim deed conveying title to the City of Anderson. Mrs. Lutz moved to adopt the resolution as read. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
It was the consensus of the Board to meet at 4: 00 p. m. September 1, 1988 for a public hearing on the 1989 Budget. Further agreed to meet for the 1989 Budget Adoption and the September regular board meeting on September 8, 1988 at 4:00 p.m.
Dr. Nelson read a letter received from Direction Services thanking the board for extending the use of space in the library building for another year.
Mr. Bucove's report:
Circulation Department had issued over 700 library cards in May.
Tri-Kappa Sorority gave $2,500.00 to the Children's Department to purchase books and have committed another $2,500.00 to be received this fall.
Delco Remy has given to the library a microfilm camera which they no longer are using. Original cost $35,000.00.
The Adult Literacy Program has received a new LSCA Grant to extend the program from October 1, 1988 through September 30, 1989. The grant is for $21,111.00.
A new program is being sponsored by the Literacy Department: Mary Salisbury is teaching "Phonics Classes" to children. These classes are for children from the age of 7 through 18. They must be accompanied by a parent or adult who is interested in assisting at home. The $10.00 fee goes to the teacher for her services. Two classes are already is session and more are needed.
The Landscaping Plaques were hung and dedicated at the library today by the Board of Realtors.
There being no further business, Mrs. Rich moved to adjourn. Seconded by Mr. Hardacre.
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ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
JULY 14, 1988
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Thursday, July 14, 1988 at 4: 00 p.m. in the Board Room of the library. Trustees present: Emily Carroll, Marilyn Moneyhun, Lois Church, Douglas Nelson, and Margaret Rich. Trustees not attending: William Hardacre and Susan Lutz. Others present: David Bucove, Library Director, Donna Cumberland, Deputy Director, Georgetta Roudebush, Business Manager, Elise Purdiue, President, Friends of the Library, and Tim Stires, WLHN Reporter.
Dr. Nelson, President, called the meeting to order.
Mrs. Church asked that the Resolution listed in the last paragraph of page one of the June 16, 1988 minutes be identified as "Resolution to declare the Carnegie building and land as surplus property".
Mrs. Moneyhun moved to approve the June 16, 1988 minutes as corrected. Seconded by Mrs. Carroll. Passed unanimously by the Board.
Dr. Nelson read an Emergency Resolution to transfer the following appropriations:
LIBRARY OPERATING FUND INCREASED
Repair & Maintenance Supplies $ 499.77
Professional Services 1,585.00
Other Contractual Services 1,527.92
Furniture & Equipment 1,580.09
Total $5,192.78
REDUCED
Operating Supplies $ 499.77
INCOLSA 3,112.92
Books & Materials 1,580.09
Total $5,192.78
Mrs. Church moved to adopt the Resolution as read. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mrs. Carroll reviewed the invoices and initialed the claims, reporting all in order. Mrs. Carroll moved to allow the claims for payment as listed. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Perdiue reported on the activities of the Friends of the Library. Mrs. Perdiue presented a $1300.00 check to the library for new books as was designated from this year's book sale. The Friends are purchasing half ($3000) of the McArthur Foundation cassettes so that the library may take advantage of the Foundation's offer. Presented a $100 check for the Literacy program for writing boards and markers. August 10th will be the next meeting with Pam Morris, AV Department Head informing the Friends about the new items available in the AV Department.
Mrs. Rich moved to accept Mr. Bucove's proposal as the legal name of the library corporation. "ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY". Seconded by Mrs. Church and passed unanimously by the Board.
Mr. Bucove presented a resolution for consideration that would allow joint purchase of supplies or equipment by the Anderson Community School Corporation and the Anderson Public Library. This could only save the library money. Mrs. Carroll moved to adopt the Joint Purchasing Resolution as read by Dr. Nelson. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mr. Bucove's report:
a. The library had representation at the Meridian Street Festival, the Eighth Street Festival, and Tony Misner drove the fire truck in the July 4th midnight parade.
b. Presented copies of appraisal report:
Anderson Public Library building $7,600,000.
Lapel Library building $472,000.
Extension building $722,000.
These figures will help with insurance cost. Working with Charles Mart in of the ABC Insurance Department on the amount to insure the contents of each building.
c. Have finalized the papers with Delco Remy to receive the microfilm camera.
d. August t 20, 1988, approximately 200 persons will meet at the library to organize the Indiana Genealogy Society. Willard Heiss from Indianapolis is to attend.
e. The Anderson Public Library Railroad Club is making progress. Lights are up but not connected. The frame work is being done off site. Plans are to have enough track laid by October for display. The Club Members invites the Board to view their work.
There being no further business, Mrs. Moneyhun moved to adjourn. Seconded by Mrs. Carr
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ANDERSON, ANDERSON CITY, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
AUGUST 18, 1988
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Thursday, August 18, 1988 at 4:00p.m. in the Board Room of the library. Trustees present: Emily Carroll, Susan Lutz, Douglas Nelson, Lois Church, Marilyn Moneyhun, and Margaret Rich Trustees not attending: William Hardacre Others present: David Bucove, Library Director, Donna Cumberland, Deputy Director, Georgetta Roudebush, Business Manager, Frank Lucas, Outreach Coordinator, Bob Murray, Reporter for WLHN Radio Station, Pat Radaker, Reporter for Herald/Bulletin Newspaper.
Dr. Nelson, President, called the meeting to order.
Mrs. Church moved to approve the minutes as presented. Seconded by Mrs. Carroll and passed unanimously by the Board.
Mrs. Carroll reviewed the invoices and initialed the claims, reporting all in order for payment. Mrs. Carroll moved to allow the claims for payment as listed. This was seconded by Mrs. Rich and passed unanimously by the Board.
Mr. Bucove reported on the activities of the Friends of the Library. Pamela Morris, AV Department Head spoke to the group about the materials available in the AV Department at the August 8th meeting. There will be a Board of Director's meeting, September 14, 1988 in the Carnegie Room of the library.
Mrs. Moneyhun moved to adopt the Indiana Library Film and Video Services Authority Joint Agreement Resolution, re-establishing the Indiana Library Film and Video Services Authority. This was seconded by Mrs. Lutz and passed unanimously by the Board.
Mrs. Carroll moved to appoint Pamela Morris as the library's representative to the Board of Directors of the Indiana Library Film and Video Services Authority. This was seconded by Mrs. Moneyhun and passed unanimously by the Board.
Mr. Lucas reported on the progress of the RSVP (Retired Senior Volunteer Program). "We are the only library in the country to sponsor such a program. The program is way ahead of projections on establishing a board and raising funds, but behind on recruiting volunteers. This may be due to the heat this summer."
It was the consensus of the Board to name the basement meeting room the John Berry Room.
Mr. Bucove expressed appreciation for the work of the summer work crew who helped get the John Berry Room ready for community use. This room will serve groups which are too large to use the Carnegie Room. The Carnegie Room will accommodate approximately 75 people.
A large group of 200 or more from throughout Indiana will meet in the John Berry Room Saturday, August 20, 1988 to establish an Indiana Genealogical Society. Other large groups have expressed interest in using the room such as the Boy Scouts.
The Anderson Public Library Railroad Club is progressing with the construction of a model railroad on the third floor of the library building.
Received gifts for the Fire House in amounts of:
$1500.00 from the Plant City Committee of General Motors Corp.
$ 500.00 from Gene Fudge.
Mr. Bucove reported circulation is up:
June: Main Library, Adult Books 36%
Juvenile Books 45%
Audio Visual 38%
Lapel Library, Books 14%
July: Main Library, Adult Books 49%
Juvenile Books 46%
Audio Visual 33%
There being no further business, Mrs. Carroll moved to adjourn. Seconded by Mrs. Moneyhun.
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ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
SEPTEMBER 1, 1988
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Thursday, September 1, 1988 at 4: 00 .m. in the Board Room of the library. Trustees present: Emily Carroll, William Hardacre, Marilyn Moneyhun, Lois Church, Susan Lutz, and Douglas Nelson.
Trustee not attending: Margaret Rich. Others present: David Bucove, Library Director, Georgetta Roudebush, Business Manager, and Becky Snelling, Herald/Bulletin news reporter.
Dr. Nelson call the meeting to order for the purpose of hearing the 1989 Budget.
Dr. Nelson explained the procedures for having two budget meetings. The first meeting is a hearing, allowing taxpayers to be heard concerning the budget. The second meeting, one week after the hearing, is to adopt the budget.
Copies of the 1989 Budget were presented.
Mr. Bucove explained the budget as advertised.
a. allows for new staff in some needed areas of the library.
b. has been almost one year in the new buildings and warrants on equipment, elevators, etc. are beginning to expire and will need maintenance agreements on the elevators and some equipment.
c. the increase in cost of items which we have no control such as utilities, group health insurance, supplies and materials.
d. materials budget is still below purchasing power of 1973.
e. the advertised tax levy is five (5) cents below the allowed maximum.
f. an item that must be addressed this coming year is paving the east parking lot.
There was not any taxpayer present concerning the budget hearing.
The adoption of the 1989 Budget and the September regular meeting will be held September 8, 1988 at 4:00 p.m.
There being no further business, Mrs. Carroll moved to adjourn. This was seconded by Mrs. Lutz.
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ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
SEPTEMBER 8, 1988
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Thursday, September 8, 1988 at 4:00 p.m. in the Board Room of the library. Trustees present: Emily Carroll, William Hardacre, Marilyn Moneyhun, Lois Church, Susan Lutz, and Douglas Nelson. Trustees not attending: Margaret Rich. Others present: David Bucove, Library Director, Donna Cumberland, Deputy Director, Georgetta Roudebush, Business Manager, Elise Perdiue, President, Friends of the Library, Pat Radaker, Herald/ Bulletin newspaper Reporter, and Tim Stiles, WHLN/WHUT Radio Reporter.
Dr. Nelson, President, called the meeting to order.
Mrs. Church moved to approve the minutes of August 18, 1988 and September 1, 1988 meetings as presented. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Dr. Nelson read a Transfer Resolution as following:
LIBRARY OPERATING FUND AMOUNT INCREASED
II SUPPLIES
Repairs & Maint. Supplies $ 1,638.52
III CONTRACTUAL SERVICES
Professional Services 741.88
Repairs & Maintenance 1,094.68
Other Contractual Services 1,313.01
IV CAPITAL OUTLAYS
Furniture & Equipment 407.94
Total $ 5,196.03
AMOUNT REDUCED
II SUPPLIES
Library Supplies $ 1,638.52
III CONTRACTUAL SERVICES
Communications & Transportation 741.88
Dues 1,094.68
INCOLSA 1,313.01
IV CAPITAL OUTLAY
Books & Materials 407.94
Total $ 5,196.03
Mrs. Moneyhun moved to adopt the Resolution as read. Seconded by Mrs. Church. Passed unanimously by the Board.
Mrs. Carroll reviewed the invoices and initialed the claims, reporting all in order for payment. Mrs. Carroll moved to allow the claims for payment as listed. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mrs. Perdiue reported on the activities of the Friends of the Library. Will man a table of sale items in the lobby of the library on the first and second Thursday each month, 10:00 am to 5:30 pm. Plans for a Flea Market and Craft Show in the John Berry Room, November 12th and 13th. The Friends of the Library, R. S. V. P. and Model Railroaders will co-sponsor the event. Plans are progressing for the Santa House and Shop in the library which will be open November 25th through December 18th. There will be a Friends Board of Directors meeting, September 14, 1988 at 7:00 pm and a general meeting, October 12th at 4:00 pm in the Carnegie Room of the library.
Mrs. Lutz moved to adopt a Policy to Display Community Award Recognition Plaques in the library. Must be a community wide award, not internal. The Board of Trustees reserves the right to make the final decision on each request. This motion seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mrs. Carroll moved to allow the request of the Madison County Bar Association to place the Liberty Bell Award Plaque in the library as long as it meets the requirements of the policy. Seconded by Mrs. Church. Passed unanimously by the Board.
Mrs. Lutz moved to adopt the Library Appropriation Resolution as read:
LIBRARY OPERATING FUND AMOUNT REQUESTED
Electricity $40,000.00
Seconded by Mrs. Carroll. Passed unanimously by the Board.
Mrs. Church moved to adopt the 1989 Budget including the salary schedule with a 5% override as presented. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mrs. Cumberland reported the federal government has granted $21,111.00 to extend the Literacy Program from October 1, 1988 through September 30, 1989.
The Madison County Literacy Coalition will hold their third annual breakfast meeting, September 24, 1988 at 9:00 a.m. at the Pelican Restaurant. There have been 17,338 volunteered hours for the Literacy program. There are 320 trained tutors and there have been 432 student inquiries in the three (3) years since the program began.
American Short Stories will be held in the Carnegie Room starting September 13, through October 4, 1988 with Dr. Frederick Milley leading the discussion.
How to Use Your Library will be October 3rd, 10th and 17th at 7:00 p.m. to 9:00p.m.
Mr. Bucove's report:
a. The first anniversary celebration will be October 16, 1988 with Dan Burton
as guest speaker.
b. Board meeting will be October 20th with a reception to follow honoring the
Library Volunteers and for the Staff to meet the Trustees
c. State Board of Accounts Field Examiners held the exit meeting with Dr. Nelson,
Mrs. Carroll, Mr. Bucove and Mrs. Roudebush. The Examiners reported everything
in order for the recordkeeping and reports.
d. The newly organized Indiana Genealogical Society will meet again in the John
Berry room, October 29, 1988.
e. Depositor Inspectors from the Government Printing Office will be in the library
October 20th to review the handling of government documents.
f. On September 14th, 8:30 a.m. - 3:30 p.m. the library will be hosting a demonstration of the SIRSI automated library system. SIRSI is an integrated computer system which features circulation, on line catalog, acquisitions, catalog maintenance, AV booking and serials check-in functions.
g. The Anderson Public Library Model Railroaders will have open house October
16th on the third floor of the library.
h. Circulation continues to increase. The figures now are being compared with figures recorded a year ago while still in the Carnegie building. November figures will be the first for comparison after moving to the present location.
There being no further business, Mrs. Moneyhun moved to adjourn. Seconded by Mrs. Church.
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ANDERSON, ANDERSON CITY, STONY CREEK, AND UNION PUBLIC LIBRARY TOWNSHIPS
BOARD OF TRUSTEES MEETING
October 20, 1988
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Thursday, October 20, 1988 at 4: 30 p. m. in the Board Room of the library. Trustees present: Lois Church, Marilyn Moneyhun, Margaret Rich, Susan Lutz, J. Douglas Nelson. Trustees not present: Emily Carroll, William Hardacre. Others present: David Bucove, Library Director, Georgetta Roudebush, Office Manager, and members from the news media.
Dr. Nelson, President, called the meeting to order.
Mrs. Moneyhun moved to approve the September 8, 1988 minutes as mailed. Mrs. Church seconded the motion. Unanimously passed by the Board.
Dr. Nelson read the following Emergency Appropriation Resolution:
LIBRARY OPERATING FUND AMOUNT INCREASED
I PERSONAL SERVICES
Group Insurance $ 291.67
II SUPPLIES
Operating Supplies 1,087.13
Repairs & Maintenance Supplies 251.72
Library Supplies 4,377.27
III CONTRACTUAL SERVICES
Professional Services 200.00
Communication & Transportation 2,287.05
Repairs & Maintenance 1,083.94
Other Contractual Services 2,123.58
INCOLSA 1,026.27
IV CAPITAL OUTLAYS
Furniture & Equipment 119.88
TOTAL $12,848.51
AMOUNT REDUCED
I PERSONAL SERVICES
Assistants Salaries $12,728.63
IV CAPITAL OUTLAY
Books & Materials 119.88
TOTAL $12,848.51
Mrs. Church moved to adopt the Resolution as read. Seconded by Mrs. Lutz. Passed unanimously by the Board.
Mrs. Rich reviewed the invoices and initialed the claims, reporting all in order for payment. Mrs. Rich moved to allow the claims for payment as listed. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mr. Bucove presented a Reciprocal Borrowing Application for approval. Mr. Bucove explained this application must be approved and returned to the State Library to be eligible to receive the State Funds in 1989. Mrs. Moneyhun moved to approve the application. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mr. Bucove reported that Congressman Dan Burton was the guest speaker for the Open House Program held October 16, 1988. Library Volunteers were recognized and given a plaque for their services during the past year. A String Trio performed in the Carnegie Room after the program. A program especially for children was held in the Children's Department during the afternoon. Tours were conducted throughout both buildings during the same time.
Senator Richard Lugar will be visiting the Indiana Room, October 23, 1988, autographing his book "Letters To The Next President". Senator Lugar will be presenting an autographed copy of his book to the library at this time.
There being no further business, Mrs. Church moved to adjourn.
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ANDERSON, ANDERSON CITY, STONY CREEK, AND UNION PUBLIC LIBRARY TOWNSHIPS
BOARD OF TRUSTEES MEETING
November 17, 1988
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Thursday, November 17, 1988 at 4:00 p.m. in the Board Room of the library. Trustees present: Emily Carroll, Susan Lutz, Douglas Nelson, Lois Church, Marilyn Moneyhun, and Margaret Rich. Trustees not present: William Hardacre. Others attending: David Bucove, Library Director, Georgetta Roudebush, Office Manager, Elise Perdiue, President, Friends of The Library, and the news media.
Dr. Nelson, President, called the meeting to order.
Mrs. Moneyhun moved to accept the minutes of the October 20, 1988 meeting as presented. Seconded by Mrs. Church. Passed unanimously by the Board.
Dr. Nelson read an Emergency Resolution to transfer the following appropriations:
LIBRARY OPERATING FUND
I PERSONAL SERVICES AMOUNT INCREASED
Group Insurance $ 9,379.25
II SUPPLIES
Operating Supplies 1,435.67
Repairs & Maintenance 115.49
III CONTRACTUAL SERVICES
Professional Services 25.00
Communications & Transp. 1,178.88
Utilities 1,817.66
Repairs & Maintenance 268.76
Other Contractual Services 1,312.53
INCOLSA 1,425.26
TOTAL $16,958.50
AMOUNT REDUCED
I PERSONAL SERVICES
Assistants' Salaries $16,958.50
Mrs. Carroll moved to adopt the resolution as read. Seconded by Mrs. Lutz. Passed unanimously by the Board.
Mrs. Carroll reviewed the invoices and initialed the claim vouchers, reporting all in order. Mrs. Carroll moved to allow the claim vouchers for payment as listed. Seconded by Mrs. Rich. Unanimously passed by the Board.
Mrs. Perdiue reported on the activities of the Friends of The Library. They made over $500 from the Craft Show and Flea Market held November 12th and 13th in the John Berry Room. Are preparing the Santa House and Gift Shop which will open November 25, 1988. Will not have the book sale in the lobby during December. The Friends of The Library will be placing poinsettias in the lobby and will be decorating the Christmas tree before Thanksgiving Day.
Mr. Bucove requested the December meeting be moved to the 8th of December. It was the consensus of the Board to move the meeting to December 8, 1988.
A resolution drawn for the purpose of authorizing the making of a temporary loan for the library's General Fund was presented. Mrs. Carroll moved to adopt the resolution as read. Seconded by Mrs. Lutz. Passed unanimously by the Board.
Mr. Bucove informed the Board that the 1989 ILA/ILTA District Meeting will be held at the Anderson Public Library, October 5, 1989. Mrs. Church moved to close all library facilities until 5:00 p.m. for the 1989 ILA/ILTA District Meeting on October 5, 1988. Seconded by Mrs. Carroll. Unanimously passed by the Board.
Mr. Bucove's report:
The State Library has received special library funds to develop a resource sharing network utilizing CD-ROM workstations, CD-ROM databases and telefacsimile machines. Each ALSA area will receive approximately $50,000.00 for this purpose. If selected to participate in the project, must make a commitment to continue the project after the conclusion of the grant period. The first year the equipment, subscription and services are free. Mrs. Church made a motion expressing the Board's intent to participate in the CD-ROM/Telefax project, Grantback #89-45. This was seconded by Mrs. Rich and passed unanimously by the board.
"How to use your library" program has again been presented and well attended by interested patrons.
"Great Books discuss ion" was presented with Dr. Fred Milley conducting the meetings.
The Literacy program is in great need of new tutors. The Literacy Coalition held their annual breakfast, September 24, 1988.
An automated demonstration is scheduled for December 6th by Dynix System in the Heritage Room at the Extension Building. The demonstration will cover circulation, online catalog, acquisitions, catalog maintenance and serials control.
Automating the bookkeeping in the business office has been put on hold for a year. Mr. Bucove feels the options need to be explored with systems such as SIRSI before going with a PC system.
Congressman Dan Burton was the guest speaker at the library's first anniversary open house held October 16, 1988.
A government document s inspection was conducted on October 20, 1988. The inspector made some suggestions to help this department.
Senator Richard Lugar visited the Indiana Room on October 23rd at which time he presented the library with an autograph copy of his book "Letters to the Next President". He then held an autograph session which about 50 people attended.
Mr. Bucove went on a tour with four bookmobile employees looking at the different bookmobiles in service within the state.
Johanna Hurwitz, children's author, appeared in the Carnegie Room for a Children's Book Week program on November 16, 1988. Her appearance was sponsored by Tri-Kappa.
On November 22nd U. A. Cablevision will be presenting the rerun of the assassination of President Kennedy. U. A. Cablevision has been installing the cable lines into the library so this program may be presented to people who may not have cable in their homes. The television will be on in the Carnegie Room for anyone who may want to watch all or part of this program.
There being no further business, Mrs. Carroll moved to adjourn.
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ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY
BOARD OF TRUSTEES
December 8, 1988
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met December 8, 1988 at 4: 00 p.m. in the Board Room of the library. Trustees present: Emily Carroll, William Hardacre, Marilyn Moneyhun, Margaret Rich, Lois Church, Susan Lutz, and J. Douglas Nelson. Others attending: David Bucove, Library Director, Georgetta Roudebush, Office Manager, Elise Perdiue, President, Friends of the Library, Bob Murry, WLHN/WHUT Reporter
Dr. Nelson, President, called the meeting to order.
Mr. Hardacre stated there is an error in the November 17, 1988 minutes on page 2, 3rd paragraph, 4th line: October 5, 198.!!, should read October 5,1989. Mrs. Church moved to approve the November 17, 1988 minutes as corrected. This was seconded by Mrs. Rich and passed unanimously by the Board.
Dr. Nelson read in full a transfer appropriation resolution as per attached copy. Mrs. Moneyhun moved to adopt the transfer resolution as presented. Seconded by Mr. Hardacre. Passed unanimously by the Board.
Mrs. Carroll reviewed the invoices and initialed the claim vouchers, reporting all in order. Mrs. Carroll moved to allow the claim vouchers for payment as listed. Seconded by Mrs. Lutz. Passed unanimously by the Board.
Mrs. Perdiue presented an activities report of the Friends of the Library: A wrap-up meeting was held for the craft show held November 12 and 13, 1988 and it was decided to hold a similar craft show in the John Berry Room on November 11 and 12, 1989. The same three organizations will participate, Friends of the Library, Anderson Library Model Railroaders and Retired Seniors Volunteer Program (RSVP). The Santa House will be open until December 18, 1988. If some logistical problems can be worked out, expect to open a permanent shop in the lower level in 1989 to sell used books and other items supplied by the Friends of the Library.
Dr. Nelson opened and read the following bids to loan to the library $740,000.00 for operating capital for 1989.
Anderson Banking Co. $740,000.00 8.311% per annum
Citizens Banking Co $740,000.00 8.75% per annum
First National Bank $740,000.00 8.00% per annum
Mrs. Church moved to accept the First National Bank bid of 8.00% as the lowest bid subject to legal council review. In the event First National Bank is not approved by legal council, then accept the Anderson Banking Company bid at 8.311%. This motion was seconded by Mrs. Carroll and passed unanimously by the Board.
A job description for the library director was presented by Mrs. Lutz. Mrs. Lutz proposed in the area of public relations, the Board needs to adopt guidelines. After further discussion, Mrs. Lutz moved to adopt the Job Description for Library Director as written and plan to prepare guidelines which the Director shall be responsible in representing the library and its programs to the public. The motion was seconded by Mrs. Carroll and passed unanimously by the Board.
Mr. Bucove's report:
1. Extended to the Board an invitation to the Staff pitch-in luncheon to be held December 22, 1988 between 11:00 a.m. to 2:00 p.m. in the Heritage Room of the Extension Building.
2. A grant has been approved by the Indiana Humanities Commission for a library program titled "Murder in the Library".
3. Dynix Automated Library Systems held a computer demonstration December 6, 1988 in the Heritage Room of the Extension Building. Librarians from other libraries attended as well as staff from the Anderson library.
4. Have received the annual audit report from the State Board of Accounts.
5. The circulation department reported the number of patrons in the library was down in November compared to a year ago, but then there were more tours held when the building was first opened. The Blue Bookmobile was out of operation 12 days out of 24 scheduled days in November.
There being no further business, Mrs. Carroll moved to adjourn. Seconded by Mrs. Lutz.
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