1984 Minutes
January |
May |
Public Hearing on 1985 Budget |
December |
February |
June |
September |
|
March |
July |
October |
|
April |
August |
November |
|
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
JANUARY 19, 1984
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, January 19, 1984 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, Lois Church, Joyce Foggs, James Freeman, and Louie Shearer. Trustees not attending were Robert Kinerk and Paul Newbern. Others present were David Bucove, Director, Georgetta Roudebush, Office Manager, Kenneth Montgomery, Architect, and Ray Boomhower, Herald Reporter.
Mrs. Shearer, President, opened the meeting with a request for a motion on the minutes of the previous meeting. A correction to the minutes of the December 16, 1983 meeting to be made as following: "Total paid to Lincoln National Life Insurance Co. was $295,000.00 for the Sears, Roebuck and Co. property. Mrs. Church moved to accept the December 16, 1983 minutes as corrected. This motion was seconded by Mrs. Foggs and unanimously approved by the board.
Mr. Bodenhorn reviewed the invoices and initialed the claims, reporting all in order for payment. Mr. Bodenhorn moved to allow the claims for payment as listed. This was seconded by Mrs. Church and unanimously passed by the board.
Mrs. Shearer called for an election of officers. Mr. Bodenhorn made a motion to retain the present officers as listed:
President Louie H. Shearer
Vice President Joyce D. Foggs
Secretary Lois Church
Treasurer Paul H. Newbern
Mrs. Church seconded the motion and it was unanimously approved by the board.
Mr. Bucove asked the board to declare the 24th and 25th of December a two (2) day holiday each year. Mrs. Foggs moved to establish December 24th a paid holiday along with December 25th each year. This was seconded by Mrs.
Church and unanimously passed by the board.
Mrs. Shearer reported that Mr. Newbern, Mr. Bucove, and she had met with H. J. Umbaugh and Associates of Indianapolis, The Umbaugh firm has acted as financial advisors in other building projects within the county. The two most recent bond issues were under the advisement of the H. J. Umbaugh and Associates. Mrs. Shearer recommended hiring the Umbaugh firm as financial advisors for the building program of the library. Mrs. Church moved to accept a proposal received from H. J. Umbaugh and Associates as financial advisors. Mrs. Foggs seconded the motion and it was unanimously passed by the board.
Mr. Montgomery and Mr. Bucove met with Wayne S. Ellerton and Laurence R.
Simmerman, Consulting Mechanical Engineers from Ammerman, Davis & Stout, Inc., Indianapolis, IN. After making a tour of the two Sears buildings, Mr. Ellerton and Mr. Simmerman recommended most of the heating and electrical works of the two buildings be replaced at the time of renovation of the buildings. Must remember the equipment in the main building is over 40 years old and most likely will have to be replaced at one time or other, so best to do it while the building is down to a shell. Would be lucky to save 10 percent of the electrical and mechanical equipment.
It was the consensus of the board for Mr. Montgomery to go ahead with the design stage of the architectural work.
The board agreed unanimously to pay a rate of $3,000.00 per month to K. R. Montgomery and Associates to cover expenses for work being done.
There being no further business, Mr. Bodenhorn moved to adjourn.
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
February 16, 1984
The Board of trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, February 16, 1984 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Lois Church, Joyce Foggs, Robert Kinerk, and Louie Shearer. Trustees not attending were Kenneth Bodenhorn, James Freeman, and Paul Newbern. Others attending were David Bucove, director, Georgetta Roudebush, office manager, and Ray Boomhower, Herald reporter.
Mrs. Shearer, president, called the meeting to order, requesting a motion on the minutes of the previous meeting. Mrs. Foggs moved to accept the minutes of the January 19, 1984 meeting as presented. This was seconded by Mr. Kinerk and
unanimously passed by the board.
Mrs. Church, acting treasurer, reviewed the invoices and initialed the claims, reporting all in order. Mrs. Church moved to allow the claims for payment as listed. Mr. Kinerk seconded the motion and it was unanimously passed by the board.
Mr. Bucove reported the Senate had passed a bill clarifying library board appointments. There will be two (2) appointments by the county commissioners, two (2) by the school board, two (2) by the county council, and one (1) by the township school board. Governor Orr has not signed the bill as of this date.
Project Circ has received enough contracts through-out Indiana and the approval from the Indiana State Library to proceed. INCOLSA will be receiving the approved Federal funds from the Indiana State Library.
Mr. Bucove informed the board there has not been any inquiries about the parking lots (lots 6A & 6B) located on East Eleventh Street between Main Street and Central Avenue. Mr. Bucove would like to receive permission to re-advertise the property for sale. This would be after the 60 days following the legal advertising. Also will need to receive permission from the Citizens Banking Company to place "For Sale" signs on the site. The Citizens Banking Company has leased the property from the library to operate as a parking lot. It was the consensus of the board that Mr. Bucove may advertise the property for sale again.
There being no further business, Mr. Kinerk moved to adjourn.
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
March 15, 1984
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, March 15, 1984 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Lois Church, James Freeman, Marilyn Moneyhun, Paul Newbern, and Louie Shearer. Trustees not attending were Kenneth Bodenhorn, and Robert Kinerk. Others attending were David Bucove, director, Georgetta Roudebush, office manager, Mike Montgomery, architect, and Ray Boomhower, Herald reporter.
Mrs. Shearer, president, called the meeting to order.
Mr. Bucove introduced Mari1y Moneyhun, a new member to the Board of Trustees. Mrs. Moneyhun was appointed by the Madison County Council and is replacing Joyce Foggs.
Mrs. Shearer requested a motion on the minutes of the previous meeting.
Mr. Newbern moved to accept the minutes of the February 16, 1984 meeting as presented. Mrs. Church seconded the motion and it was passed unanimously by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. Mr. Newbern moved to allow the claims for payment as listed.
This was seconded by Mrs. Church and unanimously passed by the board.
An application requesting State Funding was presented for approval. Mr. Freeman moved to approve the application for State Funding. This was seconded by Mr. Newbern and passed unanimously by the board.
Consent was given to add to the agenda as item VI: "Vice President Appointment"
Mrs. Church made a motion to nominated James Freeman as Vice President of the Board of Trustees. Mr. Newbern seconded the nominated and moved the nominations by closed. It was unanimously approved by the board to appoint James Freeman, Vice President of the Board of Trustees.
Mr. Bucove presented materials informing the board of the progress of Project Circ. At this time there will be two clusters. The southern part of the state as Evansville the center of that cluster. In the second half of the state the center of operations most likely will be Indianapolis.
Mr. Bucove reported the General Assembly had passed a bill and it was signed by Governor Orr, clearing up the problem of board appointments. If a library district is located in more than one school district, there will be two appointments by the school board of the district in which the library is located. One appointment by the President of the other school board within the library district. Two appointments by the County Commissioners and two appointments by the County Council. Each appointee is limited to three re-appointments.
Mr. Bucove further reported that on the same bill a Librarian may not serve as treasurer of the library board.
Mike Montgomery reported on the progress of architectural work on the Sears building. Mr. Montgomery presented some rough floor plans for the board to view, and to receive their opinions of the progress at this time.
There being no further business, Mr. Newbern moved to adjourn.
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
April 19, 1984
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, April 19, 1984 at 4:00 p.m. in the Technical Service Department of the library. Trustees present were Louie Shearer, Paul Newbern, Emily Carroll, and Marilyn Moneyhun. Trustees not attending were Lois Church, James Freeman, and Robert Kinerk. Others attending were David Bucove, library director, Georgetta Roudebush, office manager, Mike Montgomery, architect, and Ray Boombower, Herald reporter.
Mrs. Shearer, president, called the meeting to order, requested a motion on the minutes of the previous meeting.
Mr. Newbern moved to accept the minutes of the March 15, 1984 meeting as presented. This was seconded by Mrs. Moneyhun and passed unanimously by the board.
Mrs. Shearer read an Emergency Appropriation Resolution to transfer the following:
LIBRARY OPERATING FUND
$2,500.00 from 45 to 44
Mrs. Carroll moved to allow the Resolution as read. This was seconded by Mr. Newbern and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order for payment. Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mrs. Carroll and passed unanimously by the board.
Mrs. Shearer welcomed Emily Carroll to the Board of Trustees. Mrs. Carroll was appointed by the County Commissioners, replacing Kenneth Bodenhorn.
Mr. Bucove reported that the citizens of the library district were very responsive to the survey during National Library Week and at the Home Show booth.
A letter was received from the Internal Revenue Services, thanking Mr. Bucove for the library's participation in the Outreach Program this year. The library distributed over 50,000 tax forms and there were at least 150 people attending the tax sessions the IRS held at the library.
It was the consent of the board to appoint Mr. Bucove to represent the library board to the Gruenewald Home Commission.
Mr. Montgomery presented the latest model developed of the Sears building. Also presented were interior drawings of the basement, first and second floors. The board was very pleased with Mr. Montgomery's progress.
There being no further business, Mr. Newbern moved to adjourn.
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
May 17, 1984
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, May 17, 1984 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, Lois Church, James Freeman, Marilyn Moneyhun, Paul Newbern, and Louie Shearer.
Robert Kinerk did not attend. Others present were David Bucove, director, Georgetta Roudebush, office manager, Mike Montgomery, architect, and members from the Xi Chapter, Tri Kappa Sorority: Claudia Merrill, Joan Hadley, and Candy Short. Also attending were news reporters Ray Boomhower, Herald, Theresa Hannon, Bulletin, Tim Stiers, WHBU, and Brain Combs, WHUT/WLHN.
Mrs. Shearer, president, called the meeting to order. She requested a motion on the minutes of the previous meeting. Mrs. Church moved to accept the minutes of the April 19, 1984 meeting as presented. This was seconded by Mr. Newbern and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order for payment. After a brief discussion, Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mrs. Church and unanimously passed be the board.
Mr. Bucove introduced Claudia Merrill, president of Tri Kappa Sorority.
Mrs. Merrill announced the Tri Kappa Sorority has made a pledge of $15,000.
to the library. This pledge will be over a four (4) year period, and is to be used in the children's department of the new library. Mrs. Shearer, on behalf of the Board of Trustees, thanked Mrs. Merrill for the generous pledge from Tri Kappa to the new library facility.
Mike Montgomery displayed more detailed plans of the Sears building for the board to review. A discussion period was held. Mr. Montgomery was told by the board they are pleased with the plans at this time.
There being no further business, Mr. Newbern moved to adjourn.
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEEETING
June 21, 1984
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, June 21, 1984 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Lois Church, James Freeman, Marilyn Moneyhun, and Paul Newbern. Trustees not attending were Emily Carroll, Robert Kinerk, and Louie Shearer. Others present were David Bucove, director, Georgetta Roudebush, office manager, and Mike Montgomery, architect. Also, Lou Shapiro, president of the Lions Club, Ray Boomhower, Herald reporter, and Jack McManus, Bulletin reporter.
Mr. Freeman, acting chairman, opened the meeting with a request for a motion on the minutes of the previous meeting. Mrs. Church moved to accept the minutes of the May 17, 1984 meeting as presented. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
Mr. Freeman read an Emergency Appropriation Resolution as following:
LIBRARY OPERATING FUND
$2,000.00 from 34 to 36
LIBRARY IMPROVEMENT RESERVE FUND
$5,000.00 from 36 to 31
Mr. Newbern moved to allow the Resolutions as read. This was seconded by Mrs. Church and passed unanimously by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all was in order. Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mrs. Church and passed unanimously by the board.
Mr. Freeman opened and read bids received for time warrants from two local banks. The bids were:
Anderson Banking Co. $450,000.00 at 9.25% interest
First National Bank $450,000.00 at 8.50% interest
Mrs. Church moved to accept First National Bank's bid of 8.50% interest on $450,000.00 temporary loans. Mr. Newbern seconded the motion and it was passed unanimously by the board.
Mr. Bucove introduced Lou Shapiro, president of the Lions Club. Mr. Shapiro presented the board with a $1,000.00 check, to be used in the new library building. Mr. Freeman, on behalf of the library board, thanked Mr. Shapiro for the generous gift from the Lions Club.
Mr. Bucove presented to the board an option to purchase Mary Lee Anderson's property located on the north side of East 13th St., south of the Sears parking lot. Will pay Mrs. Anderson $500.00 per year for the option to purchase. Before exercising the option next year, the contract will be brought back to the board for approval to continue the option. Mr. Newbern stated it is a reasonable contract. Mrs. Church feels the property is a key parcel of land for the library. Mrs. Church moved to accept the proposed option of $500.00 with the purchase price of $18,000.00 for the Mary Lee Anderson property. Mrs. Moneyhun seconded the motion and it was passed unanimously by the board.
Guide Division of General Motors Corp. has asked to lease the parking lot south of Bell Telephone. The lease will be for one year with a two year extension at a price of $318.00 per month. Mr. Newbern moved to accept the lease at $318.00 per month. This was seconded by Mrs. Moneyhun and passed unanimously by the board.
Delco Division has asked about using the Automotive Store for a short time. It was the consensus of the board for Mr. Bucove to pursue the issue with Delco.
Mrs. Moneyhun moved to seek application to designate the present library building on the National Historical Register. This was seconded by Mrs. Church and unanimously passed by the board.
Mike Montgomery displayed a model of the new library building. He suggested the use of a limestone exterior, explaining it is least expensive to maintain. He stated there is room for modification as he showed the 1astest plans to the board. There is a set of plans available for each board member to take home and study.
It was the consensus of the board to meet at the K. R. Montgomery offices, June 27, 1984 at 7:00 a.m. for a group session after each board member had had time to study the plans.
There being no further business, Mr. Newbern moved to adjourn.
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
July 19, 1984
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, July 19, 1984 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, Lois Church, Marilyn Moneyhun, and Paul Newbern. Trustees not attending were James Freeman, Robert Kinerk, and Louie Shearer. Others present were David Bucove, director, Georgetta Roudebush, office Manager, and Ray Boomhower, Herald reporter.
Mrs. Church, acting chairperson, opened the meeting with a request for a motion on the minutes of the previous meeting. Mrs. Moneyhun moved to accept the minutes of the June 21, 1984 meeting as presented. This was seconded by Mrs. Carroll and passed unanimously by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order for payment. Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
Mr. Bucove reported there had been some minor changes made to the building plans. Mike Montgomery will have more detailed information to bring before the board for approval at a later date.
It was the consensus of the board to adopt the following dates for regular meetings and budget hearings for August and September, 1984;
Regular meeting and Budget Hearing - August 30, 1984, 4:00 p.m.
Adopting of 1985 Budget - September 6, 1984, 4:00 p.m.
September meeting - September 20, 1984, 4:00 p.m.
There being no further business, Mr. Newbern moved to adjourn.
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
August 30, 1984
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, August 30, 1984 at 4:00 p.m. in the Redbud Room of the library. The purpose being the regular meeting for August, plus the 1985 Budget Hearing. Trustees present were Lois Church, James Freeman, Robert Kinerk, Marilyn Moneyhun, and Paul Newbern. Trustees not attending were Emily Carroll and Louie Shearer. Others attending were David Bucove, director, Georgetta Roudebush, office manager, Larry VanBuskirk, maintenance supervisor, Mike Montgomery, architect, and Ray Boomhower, Herald reporter.
Mr. Freeman, acting chairman, opened the meeting with a request for a motion on the minutes of the previous meeting. Mr. Newbern moved to accept the minutes as presented. This was seconded by Mrs. Church and unanimously passed by the board.
Mr. Bucove asked permission to add two items to the agenda:
a. Emergency Transfer
b. General Motors lease
It was the consensus of the board to add the two items to the agenda.
Mr. Freeman read an Emergency Appropriation Resolution to transfer the following;
LIBRARY OPERATING FUND
$ 500.00 from 22 to 23
400.00 from 32 to 31
3,000.00 from 32 to 36
1,000.00 from 45 to 44
$4,900.00 Total Transfer
Mr. Kinerk moved to accept the Emergency Resolution as read. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order for payment. Mr. Newbern moved to allow the claims for payment as listed. Mr. Kinerk seconded the motion and it was passed unanimously by the board.
A contract from Robert F. Mallien Corporation was presented to the board. Mr. Freeman excused himself as chairman, asked Mr. Newbern to chair the discussion and voting of this contract. The Robert F. Mallien Corporation has offered to purchase library property located on East 11th Street, between Main Street and Central Avenue, continuing north to the alley. The purchaser has offered $1,000.00 as Earnest Money for a duration of 6 months, for purchaser to secure adequate financing for the purchase of the real estate, however if purchaser is unable to obtain adequate financing, the Earnest Money shall be forfeited. The Earnest Money shall be applied to the Purchase Price of $225,000.00 Mrs. Church moved to accept the bid from Robert F. Mallien Corporation of $225,000.00 for the library property as described in contract. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
The 1985 Budget was presented for a public hearing. There were not any concerned citizens in attendance. Mr. Newbern reviewed and explained the additions made to the 1985 Budget. The adoption of the budget will be held on September 6, 1985 at 4:00 p.m..
Mr. Bucove introduced Larry VanBuskirk as the new Head of Maintenance and Housekeeping, explaining Larry's previous experience and education.
An amendment to the K. R. Montgomery & Associates' contract was presented (copy attached) to include all architectural services involved in the selection and acquisition of furniture, carpeting, drapes, and blinds, but not including any items that would normally be considered equipment or works of art. Mr. Newbern moved to approve the amendment as presented. This was seconded by Mr. Kinerk and unanimously passed by the board.
A Lease Agreement between General Motors Corporation and the Library was presented for approval. The lease is for the parking lot directly south of the Indiana Bell building, located on the north west corner of 12th St. and Central Ave. General Motors Corporation agrees to pay rent in the amount of $318.00 per month to the library. (copy attached). Mr. Newbern moved to accept the lease as presented. This was seconded by Mr. Kinerk and unanimously passed by the board.
An option to purchase real estate from Linda Stephenson was presented for property located directly south of the main Sears building - north east corner of 13th and Main Streets. For $6,000.00 Linda Stephenson will give to the library an option to purchase the said property. The purchase price is to be $60,000.00 with the $6,000.00 to be applied to the cash portion of the purchase price upon closing. Mrs. Moneyhun moved to accept the contract as presented. Mrs. Church seconded the motion and it was passed unanimously by the board.
Mrs. Moneyhun moved to reset September Board Meeting to September 27, 1984 at 4:00 p.m. This was seconded by
Mr. Newbern and unanimously passed by the board.
Mike Montgomery briefly reviewed the plans of the Sears building.
There being no further business, Mr. Newbern moved to adjourn.
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
September 6, 1984
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, September 6, 1984 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, Robert Kinerk, Marilyn Moneyhun, Paul Newbern, and Louie Shearer. Trustees not attending were Lois Church and James Freeman. Others attending were David Bucove, director, Georgetta Roudebush, office manager, and Ray Boomhower, Herald reporter.
Mrs. Shearer, president, called the meeting to order for the purpose of approving the 1985 Budget.
Mrs. Shearer appointed Mrs. Moneyhun as secretary pro-tern in the absent of Lois Church.
Mr. Newbern explained the importance of all of the Trustees understanding the preparations of a budget. With no further questions about the1985 Budget, Mr. Newbern moved to adopt the 1985 Budget as presented. This was seconded by Mr. Kinerk and unanimously passed by the board.
After the Trustees completed signing all of the budget forms, there being no further business, Mr. Newbern moved to adjourn.
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
September 27, 1984
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, September 27, 1984 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, James Freeman, Marilyn Moneyhun, Paul Newbern, and Louie Shearer. Trustees not attending were Lois Church and Robert Kinerk. Others attending were David Bucove, director, and Georgetta Roudebush, office manager. Also, Ken Montgomery, and Mike Montgomery from K. R. Montgomery & Associates, Brian Combs from WHUT/WLHN Radio Stations, Randy Bendfeld, Bulletin reporter, and Julie Cowger, Herald reporter.
Mrs. Shearer, president, called the meeting to order, requested a motion for the August 30, 1984 minutes. Mr. Freeman moved to approve the minutes of the August 30, 1984 meeting. This was seconded by Mr. Newbern and unanimously passed by the board. Mrs. Shearer requested a motion for the September 6, 1984 minutes. After the correction of the word importants to importance, Mr. Freeman moved to accept the minutes of the September 6, 1984 meeting. This was seconded by Mr. Newbern and unanimously passed by the board.
An Emergency Resolution to transfer funds was read in full:
LIBRARY OPERATING FUND
$ 140.31 from 22 to 21
647.77 from 22 to 23
950.00 from 34 to 31
91.33 from 34 to 33
589.94 from 34 to 36
5,900.00 from 45 to 42
1,275.96 from 45 to 44
$9,595.31 Total Transfer
Mrs. Moneyhun moved to adopt the resolution as read. This was seconded by Mr. Freeman and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. Mr. Freeman moved to allow the claims for payment as listed. This was seconded by Mr. Newbern and unanimously passed by the board.
A contract between the Eastern Indiana ALSA and the Anderson Public Library was presented for approval, whereas the library will act as a Reference Services Center from October 1, 1984 through September 30, 1985. Mr. Newbern moved to accept the contract designating the library as a Reference Services Center. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
A contract designating the library as the Film Center for the Eastern Indiana ALSA was presented. Mrs. Moneyhun moved to accept the contract whereas the Anderson Public Library will act as the Film Center for the Eastern Indiana ALSA from October 1, 1984 through September 30, 1985. This was seconded by Mr. Newbern and unanimously passed by the board.
Mr. Bucove presented a building report to the board. This report contains figures, broken down to cost of each floor renovation and new construction, parking lots, and the renovation of the Extension Building. The total cost is estimated to be $10 million plus. Trustees were pleased with the report and the progress.
There being no further business, Mr. Newbern moved to adjourn.
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
October 18, 1984
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, October 18, 1984 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, James Freeman, Marilyn Moneyhun, and Louie Shearer. Trustees not attending were Lois Church, Robert Kinerk, and Paul Newbern. Others present were David Bucove, director, Georgetta Roudebush, office manager, Jerry Pitt, library attorney, Kenneth Montgomery and Michael Montgomery, architects. Also present were Tim Stires, WHBU Radio Station, Julie Cowger, Herald, Randy Bendfeld, Bulletin, and Eileen Decker, interested citizen.
Mrs. Shearer, president, opened the meeting with a request for a motion on the minutes of the previous meeting. Mr. Freeman moved to accept the minutes of the September 27, 1984 meeting as presented. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
Mrs. Shearer read an Emergency Appropriation Resolution to transfer the following:
LIBRARY OPERATING FUND
$ 70.28 from 24 to 21
276.83 from 24 to 23
793.94 from 34 to 36
13,723.24 from 45 to 44
$14,864.29 Total Transfers
Mrs. Moneyhun moved to adopt the Resolution as read. This was seconded by Mr. Freeman and unanimously passed by the board.
Mrs. Moneyhun reviewed the invoices and initialed the claims, reporting all in order. Mrs. Carroll moved to allow the claims for payment as listed. This was seconded by Mr. Freeman and unanimously passed by the board.
Kenneth Montgomery informed the board they are now working on construction designs of the new library building. Advertising will be according to the Indiana State law. Sites, the auto center building, main building, etc. will be advertised as separate bids so more companies may bid on the jobs.
There being no further business, Mr. Freeman moved to adjourn.
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
November 15, 1984
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, November 15, 1984 at 4:00 p.m. in the annex building of the library. Trustees present were Emily Carroll, James Freeman, Marilyn Moneyhun, Paul Newbern, and Louie Shearer. Trustees not attending were Lois Church and Robert Kinerk. Others attending were David Bucove, director, Georgetta Roudebush, office manager, Mike Montgomery, architect, and Julie Cowger, Herald reporter.
Mrs. Shearer, president, called the meeting to order.
It was the consensus of the library board to approve Mr. Bucove's request to delete item III "Matters Pertaining to Real Estate Acquisition" from the agenda and add to the agenda "New Year's Eve closing".
Mrs. Carroll moved to approve the minutes of the October 18, 1984 meeting as mailed. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
Mrs. Shearer read an Emergency Appropriation Resolution to transfer the following:
LIBRARY OPERATING FUND
$ 204.90 from 22 to 21
180.69 from 22 to 23
76.00 from 34 to 33
124.00 from 34 to 36
418.69 from 45 to 44
$1,004.28 Total Transfer
Mr. Newbern moved to adopt the Resolution as read. This was seconded by Mr. Freeman and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. After a discussion was held, Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mr. Freeman and unanimously passed by the board.
Mr. Bucove requested permission to close the library all day New Year's Eve.
He would like the board to declare this a paid holiday for the staff. Mr. Freeman moved to allow the closing of the library on December 31, New Year's Eve and declared it as a paid holiday. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
Mr. Bucove informed the board the Interlibrary Loan Department had received a request to loan a book to a patron in Copenhagen, Denmark. This request was made on the OCLC terminal which proves OCLC is becoming a global information center.
Mr. Bucove reported the paper work had been completed between Mary Ann Wilson and St. Mary's Church for the property located on the northeast corner of 12th and Main Streets. They are waiting for St. Mary's Church officials to received word back from the Archdiocese.
Fisher Guide of G.M. wants to lease the property if and when the library obtains an option to purchase the property from the Wilsons.
Mr. Freeman moved to give Jerome Pitt, library attorney, authorization to approach the City of Anderson to vacate the alley between Main Street and Central Ave. from 11th to 12th Streets. This was seconded by Mr. Newbern and unanimously passed by the board.
Mike Montgomery reported they are moving to complete their work according to the time table on the Sears buildings. The bids should be ready for January, 1985 advertising. Mechanical and constructional plans have been started, as well as completing the design plans.
This was Louie Shearer's last meeting as a Board of Trustee. Mrs. Shearer has completed 31 years of service as a Trustee.
There being no further business, Mr. Newbern moved to adjourn.
____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
December 27, 1984
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, December 27, 1984 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, Lois Church, James Freeman, Marilyn Moneyhun, and Paul Newbern. Robert Kinerk and John Mail did not attend. Others present were David Bucove, director, Georgetta Roudebush, office manager, Kenneth Montgomery and Michael Montgomery, architects, Jerome Pitt, library's attorney, and Julie Cowger, Herald staff writer.
Mr. Freeman, acting president, opened the meeting.
It was the consensus of the board to hold the Executive Session after the regular meeting, not before as on the agenda.
The minutes of November 15, 1984 were corrected to read "Mr. Bucove requested permission to close the library all day New Year's Eve", not closed as in the original minutes. Mrs. Moneyhun moved to accept the minutes as amended. This was seconded by Mrs. Church and unanimously passed by the board.
Mr. Freeman read two Emergency Appropriation Resolutions to transfer the following:
LIBRARY OPERATING FUND
$ 55.69 from 111 to 121 $ 4,392.56 from 34 to 31
2,262.05 from 112 to 121 1,480.35 from 34 to 32
244.30 from 112 to 21 618.08 from 34 to 36
1,037.78 from 112 to 22 97.96 from 34 to 37
364.97 from 112 to 23 2,092.23 from 34 to 392
88.54 from 112 to 24 466.71 from 34 to 396
386.97 from 112 to 31 67.90 from 34 to 42
992.13 from 114 to 31 5,193.99 from 35 to 42
5,234.32 from 122 to 31 142.00 from 391 to 42
5,938.94 from 123 to 31 100.00 from 394 to 42
2,857.06 from 124 to 31 1,592.11 from 395 to 42
550.08 from 131 to 31 4,704.00 from 445 to 42
69.48 from 45 to 44
$41,030.20 Total Transfers
LIBRARY IMPROVEMENT RESERVE FUND
$ 5,000.00 from 36 to 31
2,647.94 from 42 to 31
10,000.00 from 44 to 31
$17,647.94 Total Transfers
Mrs. Carroll moved to adopt the resolution to transfer Library Operating Fund as read. This was seconded by Mrs. Moneyhun and unanimously passed by the board. Mr. Newbern moved to adopt the resolution to transfer Library Improvement Reserve Fund as read. This was seconded by Mrs. Church and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order for payment. Mr. Newbern moved to allow the claims for payment as listed.
This was seconded by Mrs. Moneyhun and passed unanimously by the board.
Larry Russell, NAACP-Labor Committee, spoke to the board. "Wanted to go on record as to informing the board that there are skilled workers among the minority groups of Anderson and hopes the board will give consideration to using these people when the work is started on the Sears project”. Mr. Freeman thanked Mr. Russell and did state this information would be passed on to the architects and contractors.
It was the consensus of the board to delay the election of officers until the new members had been appointed and attending board meetings.
Mr. Freeman opened and read bids for temporary time warrants received from two local banks:
Anderson Banking Co. $500,000.00 loan - 7.05% interest
First National Bank $500,000.00 loan - 7.00% interest
Mrs. Church moved to accept First National Bank's bid of 7.00% interest on times warrants of $500,000.00 as the lowest bid. This was seconded by Mr. Newbern and unanimously passed by the board.
Mr. Newbern moved to appoint Mr. Bucove as the library's representative to the Eastern Indiana ALSA Board of Directors. Mrs. Moneyhun seconded the motion and it was unanimously passed by the board.
Mr. Freeman read a Public Employees' Retirement Fund Resolution certifying David A. Bucove and Georgetta Roudebush as authorized representatives for the Anderson Public Library to make all inquires and sign all PERF forms. Mr. Newbern moved to adopt the resolution as read. This was seconded by Mrs. Carroll and unanimously passed by the board.
Mike Montgomery presented two scaled-down plans to the board. Scheme A would add the book stack area as an addition and the basement would not be completely finished. Scheme A would contain 75,000 square feet and house 184,000 books. Construction cost$4,975,000. Scheme B would not build the first floor addition, but finish the basement. Place book stacks in the basement as well as on first floor. This scheme has 75,000 square feet of finished floor space. A capacity for only 161,000 volumes and would require additional staff.
Ken Montgomery stated it would cost approximately $100,000.00 to demolish the present building. New construction is running about $85.00 per square foot. For a 60,000 square foot building, it would cost at least $6.9 million without the furnishings.
It was the consensus of the board to move the February meeting to the 14th because the Board of Finance must meet between the 4th to the 18th.
Mr. Freeman called for meetings to be held on January 3, 7, 9, 10, 1985 to explore possibilities of a new library and the needs of the community. The regular January meeting will be held on the 10th, not on the 17th as scheduled. All meetings will be held at 6:30 p.m. in the Redbud Room of the library.
Mrs. Carroll moved to accept the option to purchase real estate from Mary Ann Wilson located north east corner of Main and 12th Streets for $11,800. The property has been appraised at $111,800.00 and the option cost is to be applied to the purchase price. This was seconded by Mr. Newbern and unanimously passed by the board.
There being no further business, Mr. Newbern moved to adjourn.
____________________________________________________________________