1979 Minutes
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Public Hearing on 1980 Budget |
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
JANUARY 15, 1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Monday, January 15, 1979 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Joyce Foggs, Robert Kinerk, Paul Newbern, and Louie Shearer. Also attending were David Bucove, library director and Georgetta Roudebush, office manager.
Mrs. Shearer, president opened the meeting with a request for a motion on the minutes of the December 21, 1978 board meeting. Mr. Newbern moved to approve the minutes of December 21, 1978. This was seconded by Mr. Kinerk and unanimously approved by the board.
Mr. Newbern reviewed the invoices and initialed the claims. There being no questions about the bills, Mr. Newbern moved to allow the bills for payment as listed. This motion was seconded by Mrs. Foggs and was unanimously approved by the board.
Mr. Bucove reported on his negotiations with the Citizens Banking Company about the renting of the parking lot located at Eleventh and Main Streets. The bank wants a one year lease with two, one year options. This would be a net lease. They would pay the property taxes and insurance on the property. The library would be responsible for upkeep of the lot, such as resurfacing. The bank would pay $6.00 per space, per month to the library for rental fees. They would not extend any monthly parking to new patrons. The bank would allow 16 spaces for library employees parking at no cost between either the bank or the library. The bank would like to place an attendant on the lot, who would police the lot for unauthorized parking. Consent was granted by the board for Mr. Bucove to continue negotiations for a contract with the Citizens Banking Company.
Mrs. Shearer read a letter received from Mrs. Pat Quinn, thanking the board for allowing the United Cerebral Palsy the use of the library building for their first telethon.
There being no further business, Mrs. Foggs moved to adjourn.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
February 15, 1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, February 15, 1979 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Lois Church, Kenneth Bodenhorn, Louie Shearer, and Paul Newbern. Trustees not attending were Joyce Foggs, Robert Kinerk, and Carmela Peck. Others present were David Bucove, library director and Georgetta Roudebush, office manager.
Mrs. Shearer, president called the meeting to order, requesting for a motion on the minutes of the previous meeting. Mrs. Church moved to approve the minutes of January 15, 1979 and this was seconded by Mr. Newbern. The motion was unanimously passed by the board.
The board received a copy of a lease being worked out between the Citizens Banking Company and the library board. The Citizens Banking Company will lease from the library board, the parking lot located at Eleventh and Main Streets, Anderson, Indiana.
The library will have 16 spaces for employee parking at no cost to the library. Mr. Bucove stated the Citizens Banking Company has not seen the lease at this time, but would like for the board to give the president and secretary authority to sign the lease once it has been signed by the Citizens Banking Company. Mr. Newbern purposed to approve the lease and Mrs. Church seconded it. The motion was passed unanimously by the board.
Mr. Bucove announced the State Board of Tax Commissioners had certified a lower tax rate for the 1979 budget than what was approved at the hearing last fall. The rate was lowered from 30 to 29. An adjusted budget will need to be approved by the board, to be sent to the State Board of Tax Commissioners, to bring the library operating cost within the 29 tax levy for 1979.
Mr. Newbern would like to have a committee formed and receive bids for the library insurance coverage. Mrs. Shearer feels the insurance should be passed around every three years as a package deal. It was the general feeling of the board to leave the insurance at the Anderson Banking Company this year since it is due for renewal. Go to a new agent for insurance coverage for 1980.
It is time again to appoint someone to serve as a director on the INCOLSA Board. Mrs. Church Moved to appoint Rosemary Saczawa to serve as director for the coming year on the INCOLSA Board. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
There being no further business, Mr. Bodenhorn moved to adjourn.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
March 15, 1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, March 15, 1979 at 7:30 p.m. in the Redbud room of the library. Trustees present were Kenneth Bodenhorn, Lois Church, Robert Kinerk, and Louie Shearer. Trustees not attending were Joyce Foggs, Paul Newbern, and Carmela Peck. Others attending were David Bucove, library director, Donna Cumberland, deputy director, and Georgetta Roudebush, office manager. Also present were Tim Stires, WHBU and Donna Bays, Anderson Herald.
Mrs. Shearer, president called the meeting to order, requesting for a motion on the minutes of the previous meeting, February 15, 1979. Mr. Bodenhorn moved to approve the minutes of February 15, 1979. This was seconded by Mrs. Church and unanimously by the board.
The minutes of the Board of Finance meeting, February 19, 1979 were presented. Mr. Bodenhorn made a motion to approve the minutes and Mrs. Church seconded the motion. This was unanimously passed by the board.
Donna Cumberland informed the board of National Library Week to be observe April 1, 1979 through April 7, 1979. Open House is planned at both Anderson and Lapel Libraries on April 1, 1979, 2:00 p.m. until 4:00 p.m. Programs have been planned for every day at the libraries during the week, for both adults and children. Plans also call for an Essay Contest combined with the schools of the library district.
Mr. Bucove reported the Citizens Banking Company has approved the parking lot lease and the library staff will start parking on the lot April 1, 1979.
A second annex has been obtained to be used as a storage room. This is located at 6th and Jackson Streets, (south east corner) east room of the building. The lease is for three (3) years at $100.00 per month. Contact Help will use one fourth of the space, paying of the $1,200.00 per year. Mr. Kinerk moved to approve the lease as presented (copy attached). This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Since the library has been on the INCOLA terminal, the lending to other libraries has grown. Mr. Bucove feels there is a great need for an Interlibrary Loan Policy. It seems some libraries are abusing the lending policy which was outlined for libraries on the terminal. Mrs. Shearer feels that Anderson Public Library should pay all postage on materials being received and all other libraries should pay postage on materials being sent to them. The reference staff is preparing an Interlibrary Loan Policy which should be ready by the next board meeting.
Mr. Kinerk has reviewed all invoices and initialed the claims. Mr. Kinerk, finding all the claims in order, moved to allow the bills for payment as listed. This was seconded by Mrs. Church and unanimously passed by the board.
Mr. Bucove reported he has been in contact with Gene Sylvester of Sylvester Heating and Air Conditioning, about the air conditioners at Lapel Library. It is the opin1on of Mr. Sylvester, the air conditioners at Lapel Library were improperly installed. Mr. Bucove has received some recommendations to replace the system with individual units being place through the walls. Wall units should cost under $4,000.00 and a new central air conditioning system may run as much as $10,000.00. Time is short and a decision must be made soon. A committee has been appointed, to consist of Mrs. Shearer, Mr. Bodenhorn, and Mr. Bucove.
Mr. Kinerk moved to grant authority to the committee to make the proper decision, as to what is necessary in correcting the problem with the air conditioning system at the Lapel Library. This was seconded by Mrs. Church and passed unanimously by the board.
There being no further business, Mr. Kinerk moved to adjourn.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
April 19, 1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, April 19, 1979 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, Lois Church, Robert Kinerk, Paul Newbern, and Louie Shearer. Trustees not attending were Joyce Foggs and Carmela Peck. Also present were David Bucove, library director and Georgetta Roudebush, office manager. Others attending the meeting were Gene Sylvester, Kathy DeBonis, Anderson Herald and Tim Stires from WHBU radio station.
Mrs. Shearer, president, called the meeting to order, asking for a motion on the minutes of the previous meeting, March 15, 1979. Mrs. Church moved to approve the minutes as mailed. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims. Mr. Newbern asked about the extra billing from Blue Cross. It was explained there had been an error in the payment of the February billing. There being no further questions about the claims, Mr. Newbern moved to allow the bills for payment as listed. This was seconded by Mr. Kinerk and passed unanimously by the board.
An application for state funds was presented to the board for approval. Mr. Kinerk moved to approve the application and to instruct Mr. Bucove to forward the application to the State Board of Tax Commissioners for state funds. Mr. Newbern seconded this motion and it was passed unanimously by the board.
Mr. Bucove introduced Gene Sylvester Mr. Sylvester is a representative of Carrier Corporation equipment (heating & air conditioning equipment). The heating and air conditioning equipment in the Lapel Library was manufactured by Carrier Corporation and has never worked properly. Mr. Sylvester did say Carrier Corporation had paid an additional $2,800.00 to Shambaugh & Son to correct the problems at the Lapel Library. Shambaugh & Son installed the original equipment when the building was built. The additional work was never done. Mr. Sylvester made a complete report of his findings as to the problems with the equipment and his recommendations to correct the problems. Carrier Corporation has offered to sell new equipment to the library below manufacture cost ($4,978.00) to help with the burden of replacing the original equipment. Gene Sylvester has offered to install the new equipment at $4,935.00.
Mr. Newbern made a motion to accept Gene Sylvester's recommendations and for the installation of the new equipment at $4,935.00. This was seconded by Mr. Kinerk and unanimously passed by the board.
Mr. Newbern moved to accept Carrier Corporation's offer to sell to the library board, new Carrier heating and air conditioning equipment for $4,978.00. This was seconded by Mr. Bodenhorn. Unanimously passed by the board.
Mr. Sylvester further stated the lighting in the Lapel Library building is helping to heat the building. Also may want to install some large ceiling fans to help move some of the heat from the ceiling some time later.
Mr. Bucove stated the lease for the annex, located at 815 Jackson Street expires May 31, 1979. D. J. Munson, owner of the building, had called to let Mr. Bucove know he would be in Anderson, April 23rd and 24th to discuss a new lease.
The ILA and ILTA District III meeting will be April 26, 1979 at the new Kendallville Public Library, Kendallville, Indiana. There will be a workshop for trustees. Mrs. Shearer feels the trustees should try to attend these meetings when possible.
A letter was received and presented to the board from M. Sue Irwin, Attorney at law and Gerald P. Irwin, MD. Dr. & Mrs. Irwin feel they should be granted a library card from the Anderson-Anderson, Stony Creek Township Public Library because they are taxpayers of the Alexandria Public Library. The two libraries do have a reciprocal borrowers agreement between the libraries. Dr. & Mrs. Irwin do not pay library taxes to the Anderson Public Library and they contend that as the agreement is applied, it is discriminatory and fails to comply with the law. The feeling of the board is for Dr. & Mrs. Irwin to take this matter up with their own library board of Alexandria Public Library. They should ask for a change in the reciprocal borrowers agreement be initiated by their board. Mr. Kinerk moved "Proper request be directed to their board of trustees. The Anderson-Anderson, Stony Creek Township Public Library Board of Trustees will go along with the Alexandria Public Library Board of Trustees as to the request made by Dr. & Mrs. Irwin." This was seconded by Mrs. Church and unanimously passed by the board.
Mrs. Shearer feels the library charge out system is behind times and she does not like it. She further stated she feels there has to be a better way to tell a patron the title of a book they may have out when a patron inquires about overdue books.
Mrs. Shearer would like the library to have more than one copy of a book, when this book is on the best seller list and there is a great demand for this book by the patron. Mr. Bucove stated this is not practical, because when the rush is over, you end up with three or four copies setting on the shelves, when one copy will meet the needs.
There being no further business, Mr. Kinerk moved to adjourn.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
May 17, 1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, May 17, 1979 at 7:30 p.m. in the Redbud room of the library. Trustees present were Joyce Foggs, Robert Kinerk, Carmela Peck, and Louis Shearer. Trustees not attending were Kenneth Bodenhorn, Lois Church, and Paul Newbern. Others present were David Bucove, director, Barbara Hoover, reference librarian, and Georgetta Roudebush, office manager.
Mr. Kinerk conducted the meeting for Mrs. Shearer. Calling the meeting to order, he asked for a motion on the minutes of the previous meeting. Mrs. Peck moved to approve the minutes of April 19, 1979 as presented. This motion was seconded by Mrs. Shearer and unanimously approved by the board.
Mr. Newbern earlier reviewed the invoices and initialed the claims for approval of payment. There being no questions about the bills, Mrs. Peck moved to allow the bills for payment as listed. Mrs. Shearer seconded the motion and it was unanimously passed the board.
An interlibrary loan policy was presented for passage by the board. Barbara Hoover explained the need for such a policy. Since the library has had the computer terminal, connecting it with OCLC in Columbus, Ohio, there has been request for books, etc. from other libraries out of the state. Sometime these requests are out of reason. Mrs. Shearer moved to adopt the Interlibrary Loan Policy as presented. This was seconded by Mrs. Peck and unanimously approved by the board.
A new contract with Area VI Library Services Authority was presented. This will renew our film rental to other libraries of ALSA VI district through ALSA VI. The contract covers the cost of film rental plus the funds to pay for an extra person to do the work in the AV Dept. Mrs. Foggs moved to approve the renewal of the ALSA VI Contract. Mrs. Shearer seconded the motion and it was unanimously passed by the board.
Copies of the new lease with D. J. Munson for the rental of the annex building, located at 815 Jackson Street, were presented to the board for approval. Mrs. Shearer moved that authority be given to the board president and secretary to sign the lease when revised as suggested by the library attorney and verbally accepted by D. J. Munson's attorney. This was seconded by Mrs. Foggs and unanimously passed by the board.
Mr. Bucove announced "Would be receiving bids from library district banks at the June meeting for time warrants.
Mr. Bucove reminded the board the State Board of Tax Commissioners had lowered the 1979 budget by $31,920.00 when making the final approval of the budget last November, 1978. A revised 1979 budget must be approved by the Board of Trustees, and a certified copy sent to the State Board of Tax Commissioners. This will be presented for approval at the June meeting.
Mr. Bucove feels it is time to take a look at the existing non-resident fees. A family library card for a non-resident in a non served area is $50.00 and $12.50 for a resident living in another library served area. Mrs. Foggs, Mr. Kinerk and Mr. Bucove will serve on a committee to look into the matter and determine if the fees should be changed at this time, reporting by to the board.
There being no further business, Mrs. Shearer moved to adjourn.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
June 21, 1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, June 21, 1979 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, Robert Kinerk, Paul Newbern, and Louie Shearer. Trustees not attending were Lois Church, Joyce Foggs, and Carmela Peck. Others present were David Bucove, Director, Frank Lucas, Outreach Coordinator, and Georgetta Roudebush, Office Manager. Also attending, Rick Kirby from the Anderson Herald.
Mrs. Shearer, president opened the meeting with a request for a motion on the minutes of the previous meeting. Mr. Kinerk moved to accept the minutes of the May 17, 1979 meeting as presented. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims. After a discussion concerning the payment to Story's Truck Stop Garage for repairs on the bookmobiles, Mr. Newbern moved to allow the bills for payment as listed. This was seconded by Mr. Kinerk and unanimously approved by the board.
Mrs. Shearer opened and read the bids received from the three local banks for temporary time warrants in the total amount of $280,000.00 for the second half of 1979. Bids were as follows:
Anderson Banking Co. 5.7 % interest on $280,000.00 loans
Citizens Banking Co. 5.7 % interest on $280,000.00 loans
First National Bank 5.75% interest on $280,000.00 loans
Mr. Kinerk moved to accept the bids from Anderson Banking Co. and Citizens Banking Co., receiving one-half (1/2) of the loan from each of the two banks, since their bids were for the same interest rate of 5.7%. Mr. Bodenhorn seconded the motion and it was unanimously passed by the board.
A revised 1979 budget for library operating funds was presented to the board for approval. The State Board of Tax Commissioners reduced the library rate from 30 cents to 29 cents at the November 1978 hearing. This lowered the library operating fund by $31,920.00, reducing the total 1979 budget to $745,222.00. Mr. Kinerk made a motion to approve the revised 1979 budget as presented. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
The state funding for 1979 will be $14,604.00 compared to $13,704.00 in 1978. Will need to advertise for an additional appropriation in July to appropriate the 1979 state funds of $14,604.00.
Frank Lucas made a presentation for a new program titled "Retired Senior Volunteer Program" (RSVP). This program would use senior citizens in volunteer work. The first year there is a 10% in kind fund to be matched to the federal funds. As a sponsor, can use only 5% of the volunteers in own agency, the rest of the volunteers must be sent out to work with other agencies in the county. There is a gap for senior citizen volunteers in Anderson. Needs of the senior citizens are to give, not always receiving. This gives them the feeling of being needed. It was the consensus of the board for Mr. Lucas to proceed gathering knowledge about the RSVP.
There being no further business, Mr. Newbern moved to adjourn.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
July 19,1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, July 19,1979 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Lois Church, Joyce Foggs, Paul Newbern, and Louie Shearer. Also attending were David Bucove, library director and Georgetta Roudebush, office manager. Others present were Donna Bays from the Anderson Herald and Tim Stires from WHBU.
Mrs. Shearer, president opened the meeting with a request for a motion on the minutes of the previous meeting. Mrs. Church moved to approve the minutes of the meeting, June 21,1979. This was seconded by Mrs. Fogqs and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims. After a discussion, Mrs. Foggs moved to allow the bills for payment as listed. Mr. Newbern seconded the motion, and it was unanimously approved by the board.
Mrs. Shearer read an Additional Appropriation Resolution. This is to appropriate the $14,604.00 to be received from the State of Indiana. Mrs. Shearer moved to accept the resolution and Mr. Newbern seconded the motion. This was approved by the board.
It was announced the 1980 Budget Public Hearing will be September 6,1979, at 4:00 p.m. Notices will be mailed to all board members before that date.
Mr. Bucove announced there will be a major repair bill an one of the bookmobiles. The cost could be as much as $1,500.00.
Mr. Bucove reported Frank Lucas had received a letter from ACTION about R.S.V.P. which was favorable for the library receiving the federal grant for the Retired Senior Volunteer Program (R.S.V.P.).
There being no further business, Mrs. Church moved to adjourn.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
AUGUST 16, 1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday, evening, August 16, 1979 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, Robert Kinerk, Paul Newbern, Carmela Peck, and Louie Shearer. Trustees not attending were Lois Church, and Joyce Foggs. Also attending were David Bucove, library director and Georgetta Roudebush, office manager.
Mrs. Shearer, president, opened the meeting with a request for a motion on the minutes of the previous meeting. the July 19, 1979 meeting. Mr. Kinerk moved to approve the minutes of the July 19, 1979 meeting. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims. After a discussion, Mr. Kinerk moved to allow the bills for payment. This was seconded by Mr. Newbern and unanimously passed by the board.
Mr. Bucove explained the U.P.S. bills should be paid weekly. There was a deposit made to cover the charges, but some time the charges have been larger than the deposit. Mr. Bucove asked that the United Parcel Service billings to be allowed for payment like other utilities. Mr. Bodenhorn moved to allow payment to United Parcel Service as needed. Mr. Kinerk seconded the motion. This was passed by the board unanimously.
Mr. Bucove announced there will be a R.S.V.P. meeting on August 21, 1979.
Mr. Bucove explained about the merger between ALSA 6 and ALSA 9, which will take place in October, 1979. ALSA 9 is the smallest ALSA in Indiana and it is thought to be beneficial to both ALSA for this merger.
The Board of Trustees was reminded of the Public Hearing for the 1980 Budget will be September 6, 1979 at 4:00 p.m.
The Anderson Community School Corporation has had to cut back on financial backing to E.R.R.C. E.R.R.C. has been delivering the library's l6mm films to the teachers at the Anderson schools. This service is to continue with a C.E.T.A. employee. Mr. Bucove explained "the library could not get into the delivery business if the Anderson Community School Corporation does not make the arrangements through C.E.T.A.
Mr. Kinerk made a motion to add to the agenda a letter received from C. Ray Ewick, Indiana State Library Director. The letter explained a state reciprocal borrowing program. Libraries serving 50,000 or more population and signing a reciprocal borrowing agreement will be reimbursed from a LSCA grant. This program will run from October 1, 1979 - September 30, 1980. If all eligible libraries apply to participate, the Anderson Public Library's share would be $2,800.00.
This program is similar to our regional reciprocal borrowers agreement with other libraries in our region. After a discussion, Mr. Kinerk made a motion to participate in the State Reciprocal Borrowing Agreement, and directed Mr. Bucove to act on part III of the contract as he sees necessary. This was seconded by Mr. Bodenhorn and was unanimously passed by the board.
There being no further business, Mr. Kinerk moved to adjourn.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
SEPTEMBER 6, 1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, September 6, 1979 at 4:00 p.m. in the Redbud room of the library, for the 1980 Budget Public Hearing. Trustees present were Lois Church, Joyce Foggs, Paul Newbern, Carmela Peck, and Louie Shearer. Trustees not attending were Kenneth Bodenhorn, and Robert Kinerk. Others attending were David Bucove, library director and Georgetta Roudebush, office manager. Also Ken de la Bastile from the Anderson Daily Bulletin.
Mrs. Shearer, president, opened the meeting for the purpose of approving the 1980 Budget.
Copies of the 1980 Budget were presented to the board.
A discussion was held about the budget. Mr. Newbern explained the budget was advertised over the frozen rate because the property assessment figure from the auditor's office would not be finalized until later in 1979.
After the discussion, Mr. Newbern moved to approve the 1980 Budget as presented. This was seconded by Mrs. Foggs and unanimously passed by the board.
The Board of Trustees signed the copies of the 1980 Budget.
There being no further business, Mr. Newbern moved to adjourn.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
SEPTEMBER 20, 1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, September 20, 1979 at 7:30 p.m., in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, Lois Church, Joyce Foggs, Paul Newbern, and Carmela Peck. Trustees not attending were Robert Kinerk and Louie Shearer. Also present were David Bucove, library director, Georgetta Roudebush, office manager, and Tim Stires from WHBU Radio Station.
Mrs. Foggs, acting chairperson, opened the meeting. Mrs. Foggs called for a motion on the minutes of the August 16, 1979 and September 6, 1979 meetings. Mrs. Church moved to approve the minutes of August 16, 1979 and September 6, 1979 meetings. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims. The invoices and claims being in order, Mr. Newbern moved to allow the bills for payment as listed. This was seconded by Mrs. Peck and unanimously approved by the board.
Consent was given to add another item to the agenda: Library Closing-December 24th & 31st, 1979.
Mr. Bucove presented to the board information received from INCOLSA. The Indiana Cooperative Library Services Authority will be implementing a project which will explore how INCOLSA could help its members automate circulation functions. They plan to adopt a system that maybe compatible with the OCLC system, working with OCLC in implementing circulation through the OCLC system or adopting no official system, but providing assistance to libraries installing locally selected systems. OCLC, the data bank center for INCOLSA, may or may not go into automated circulation. More information will be forth, coming about this LSCA supported project and members will be asked to indicate their interest in serving on various task force related to this project.
Mr. Bucove informed the board, the interest earned on investments from the Trust Fund was used to purchase two Cozy Carrels for the Children's room.
Mr. Newbern reported about the 1980 budget hearings with the County Tax Adjustment Board. Mr. Newbern had received approval from the Indiana State Tax Adjustment Board to allow the County Tax Adjustment Board to eliminate meeting with each government unit of the county. Since the final valuation figures are not received until later in the year, these meetings can not accomplish the original purpose. The CTAB met, reviewed each budget, voted on each budget, then adjourned.
ALSA VI and the Audio Visual Dept. will have a new contract. AREA VI and AREA IX are merging to form one larger ALSA. The contract will be forth coming by the next board meeting, which means the AV Dept. will be continuing services with ALSA without a contract for a couple of weeks.
Mr. Bucove reported it was necessary to treat the surface of the parking lot at Eleventh Street and Central Avenue. He wanted the board aware of the treatment when the invoice was presented for payment.
The policy of the library has been to close the library at 12:00 noon on December 24th and 31st, but not as a paid holiday. The employees working the morning hours were always paid for the full day. If an employee took the morning off as vacation, they were not given credit for four hours pay, the same as the employees working. Mr. Bucove would like the board to close the library the full day on both of these dates in 1979 only, since they fall on Monday. Mrs. Church moved to allow the closing of the library on December 24th.and December,,31st, 1979 only, with the employees receiving their regular wages for the two days. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
There being no further business, Mr. Newbern moved to adjourn.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
OCTOBER 25, 1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, October 25, 1979 at 4:00 p.m. in the Redbud Room. Trustees present were Joyce Foggs, James Freeman, Robert Kinerk, Paul Newbern, and Louie Shearer. Trustees not attending were Kenneth Bodenhorn and Lois Church. Also present were David Bucove, library director and Georgetta Roudebush, office manager. Others were Tim Stires, from WHBU Radio Station and Rick Kirby, from the Anderson Herald Newpaper.
Mrs. Shearer, president, opened the meeting, requesting for a motion on the minutes of the previous meeting. Mr. Kinerk moved to approve the minutes of the September 20, 1979 meeting. This was seconded by Mrs. Foggs and unanimously passed by the board.
Mrs. Shearer read a letter of resignation from the Board of Trustees, received from Carmela Peck. Mrs. Peck had served on the board for over 20 years. James E. Freeman was introduced as the new board member, replacing Mrs. Peck.
Mrs. Shearer read a Transfer Resolution:
LIBRARY OPERATING FUND
$ 495.73 from 13 to 14
637.55 from 33 to 32
751.43 from 55 to 52
$1884.71 total transfers
Mr. Kinerk moved to adopt the Resolution as read. Mr. Newbern seconded the motion and it was passed by the board unanimously.
Mr. Newbern reviewed the invoices and initialed the claims. Mr. Newbern stated everything was in order, then moved to allow the bills for payment as listed. This was seconded by Mr. Kinerk and passed unanimously by the board.
A "Winter Operational Policy" was presented to the board for the bookmobile department. The Board of Trustees felt this was a good idea. At least the patron will have means of finding out if the bookmobile will be in their neighborhood, before going out into the bad weather.
Mr. Bucove stated that the merger between ALSA VI and ALSA IX had taken place on September 28, 1979. As yet, a film contract has not been finalized, but should be ready by the November board meeting.
The Retired Senior Volunteer Program still have not received any direct word, if there will be any funding approved for RSVP, in this area. There will be a Community Planning Committee meeting, November 2, 1979, at 9:00 to 11:00 a.m., at the United Way Office.
INCOLSA has received a $52,000.00 grant toward automated circulation. Anderson Public Library will be represented on the planning committee.
Mr. Bucove would like to see the Board of Trustees adopt a personnel manual, which would be presented to all employees. There have been policies approved by the board through out the years, which are recorded in the minutes. Mr. Bucove would like to pull together all these policies in the form of a personnel manual. Mrs. Shearer feels a manual of this kind is needed for the employees. There should be a termination policy in this manual, which Mrs. Shearer feels is needed.
There being no further business, Mr. Newbern moved to adjourn.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
NOVEMBER 15, 1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, November 15, 1979 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, Lois Church, Robert Kinerk, Paul Newbern and Louie Shearer. Members not attending were Joyce Foggs and James Freeman. Others attending were David Bucove, library director, Georgetta Roudebush, office manager, and Kay Schneider, Head of Extension Division of the library. Also attending were David Schneider from Union Township, Opal Spall, Doris Kyhnell, Jack Kyhnell, and Mrs. Everett Huntzinger, interested citizens from Adams Township.
Mrs. Shearer, President, opened the meeting, requesting a motion on the minutes of the previous meeting. Mr. Kinerk moved to approve the minutes of the October 25, 1979 meeting. Mr. Bodenhorn seconded the motion, and it was passed unanimously by the board.
Mrs. Shearer read an Emergency Transfer Resolution:
LIBRARY OPERATING FUND
$ 665.49 from 13 to 21
3,2l2.08 from 22 to 24
1,139.27 from 13 to 32
1,032.30 from 55 to 33
1,889.68 from 55 to 52
3,319.10 from 73 to 72
$ 11,257.92 Total Transfers
Mr. Newbern moved to adopt the resolution as read. This was seconded by Mr. Kinerk and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims. A discussion was held about the bills. Mr. Newbern moved to allow the bills for payment as listed. This was seconded by Mr. Kiherk and passed by the board unanimously.
Mr. Bucove introduced Opal Spall, Mrs. Everett Huntzinger, Doris and Jack Kyhnell, citizens from Adams Township, who are interested in having library services extended to Adams Township. There is a building located in Markleville which will be available to the library for the purpose of opening a branch library. These citizens feel there are enough people of the township wishing for library service, they have asked for advice on carrying petitions to obtain library service.
A Merger Resolution was read proposing a merger with Adams Township for the purposes of providing library facilities. Mr. Kinerk moved to adopt the Merger Resolution with Adams Township. Mr. Bodenhorn seconded this motion. It was unanimously passed by the board.
A contract between Eastern Indiana A.L.S.A. and the Anderson-Anderson, Stony Creek Township Public Library was presented to the board. This will be a 2 year contract (10-1-79 through 9-30-81), the library providing films to other libraries in the EIALSA district at the same rate now charged to patrons not in the Anderson library district. Mrs. Church moved to adopt the contract. This was seconded by Mr. Newbern and unanimously passed by the board.
The EIALSA has reference service through Muncie and Richmond Public Libraries. EIALSA would like to place a reference person in the Anderson Public Library. The Anderson Reference Department has been overburdened with the extra load coming from ALSA. The reference person would be accountable to our department, but would be paid through the Eastern Indiana ALSA payroll. The person would also have their own telephone line which would be paid by EIALSA.
The Retired Senior Volunteer Program application was presented for approval. There is a great interest in the RSVP in Madison County. Mr. Bodenhorn moved to approve the RSVP Application. Mrs. Church seconded the motion and it was passed unanimously by the board.
An application was presented for approval for further funding for Project Outreach. This is for 50% funding for 5 months ($6,481.26). Mrs. Church moved to approve the LSCA application. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
A gift of $30.00, to be used toward purchase of books for the Outreach Program, was received from the Community Retirees Fellowship. Along with the gift was a letter expressing their appreciation of the Outreach Bookmobile, and they feel the bookmobile is doing a real service for the community.
Mr. Bucove advised the board that bids on time warrants would be received at the December board meeting.
There being no further business, Mr. Newbern moved to adjourn.
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ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
December 20, 1979
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, December 20, 1979 at 4:00 p.m. in the Indiana Room of the library.
Trustees present were Lois Church, Joyce Foggs, James Freeman, Robert Kinerk, Paul Newbern, and Louie Shearer. Kenneth Bodenhorn was not present. David Bucove, library director and Georgetta Roudebush, office manager attended the meeting. Others were Tim Stires from WHBU Radio Station and Barb Albert from the Anderson Daily Bulletin.
Mrs. Shearer, president, opened the meeting, requested for a motion on the minutes of the previous meeting. Mr. Freeman moved to approve the minutes of the November 15, 1979 meeting. The motion was seconded by Mr. Kinerk and unanimously passed by the board.
Mrs. Shearer read a Library Emergency Appropriation Resolution to transfer appropriations as follows:
LIBRARY OPERATING FUND
$ 92.37 from 11 to 21 $ 489.60 from 55 to 22
3,509.33 from 12 to 25 1,146.18 from 55 to 24
1,137.81 from 13 to 52 1,504.59 from 55 to 32
55.00 from 13 to 54 1,376.14 from 55 to 33
66.00 from 23 to 31 821.93 from 55 to 51
5.80 from 23 to 25 301.53 from 62 to 51
468.88 from 41 to 25 260.51 from 73 to 51
221.85 from 55 to 25 929.53 from 73 to 52
649.41 from 55 to 21 1,171.64 from 73 to 72
$14,208.10 Total LOF Transfer
LIBRARY SERVICES AND CONSTRUCTION ACT FUND
$326.30 from 51 to 72
1.28 from 51 to 73
$327.58 Total LSCA Transfer
Mr. Freeman moved to adopt the Emergency Appropriation Resolution as read. Mrs. Foggs seconded the motion. It was unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting everything was in order. Mr. Newbern moved to allow the claims for payment as listed. The motion was seconded by Mrs. Foggs and unanimously passed by the board.
Mrs. Shearer opened and read the bids received for temporary time warrants. The bids were as listed:
Anderson Banking Co. 7.10 % interest on $280,000.00
Citizens Banking Co. 8.10 % interest on $280,000.00
First National Bank 7.75 % interest on $280,000.00
State Bank of Lapel 7.25 % interest on $280,000.00
Mr. Freeman moved to accept Anderson Banking Company's bid as the lowest bid offered. Mr. Kinerk seconded the motion and it was unanimously approved by the board.
Mr. Bucove reported he had received a letter from the Area VI Planning Office. The regional council was meeting December 20, 1979 and it does look good for the Retired Senior Volunteer Program. They are eager for the Anderson area to have a R.S.V. Program. The application will then go back to the Chicago office for further approval.
A letter from the Indiana State Library was received, asking the Anderson-Anderson, Stony Creek Township Public Library to extend reciprocal privileges to residents of Fall Creek, Wayne and White River Township in Hamilton County, participating in a county demonstration program with the Noblesville Public Library.
Mr. Kinerk moved to approve the program and to extend the reciprocal privileges to the three township participating in the county demonstration with Noblesville Public Library. Mrs. Church seconded the motion and it was unanimously passed by the board.
Mr. Bucove informed the trustees there are several employees interested in joining a credit union. As a government employer, all Anderson Public Library employees could join the Governmental Employees of Madison County Credit Union.
Need a motion from the board to authorize the payroll deduction before the employees can join the credit union. There will not be any cost to the library. Mr. Freeman moved to authorize the payroll deductions from the employees wages and to allow the employees to join the credit union. The motion was seconded by Mrs. Church and unanimously passed by the board.
There being no further business, Mr. Newbern moved to adjourn.
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