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1983 Minutes
____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
January 17, 1983
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met January 17, 1983, immediately following the Board of Finance meeting, in the Redbud Room of the library. Trustees present were Louie Shearer, Joyce Foggs, Lois Church, and James Freeman. Trustees not attending were Kenneth Bodenhorn, Robert Kinerk, and Paul Newbern. Others attending were David Bucove, library director, Georgetta Roudebush, office manager, and Karen Hartsfield, reporter from the Bulletin.
Mrs. Shearer, president, called the meeting to order, requesting a motion on the minutes of the previous meeting. Mr. Freeman moved to approve the minutes of the December 16, 1982 meeting as presented. This was seconded by Mrs. Foggs and unanimously passed by the board.
Mr. Bucove reported Mr. Newbern had reviewed the invoices and initialed the claims earlier, stating all were in order for payment. A discussion was held regarding the bills. Mr. Freeman moved to allow the claims for payment as listed. Mrs. Church seconded the motion and it was passed unanimously by the board.
The Indiana State Board of Tax Commissioners had instructed the 1983 Budget be reduced by $18,660.00. The revised budget was presented to the board for approval. After reviewing the deductions, Mrs. Foggs moved to adopt the revised 1983 Budget as presented. This was seconded by Mr. Freeman and passed unanimously by the board.
There being no further business, Mr. Freeman moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
FEBRUARY 17, 1983
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, February 17, 1983 immediately following the Board of Finance meeting, in the Redbud Room of the library. Trustees present were Mr. Bodenhorn, Mrs. Church, Mr. Freeman, and Mr. Kinerk. Trustees not attending were Mrs. Foggs, Mrs. Shearer, and Mr. Newbern. Others attending were David Bucove, library director, Georgetta Roudebush, office manager, and Karen Hartsfield, from the Bulletin.
Mrs. Church, chairperson, opened the meeting with a request for a motion on the minutes of the previous meeting. Mr. Bodenhorn moved to accept the minutes of the January 17, 1983 meeting, as presented. This was seconded by Mr. Kinerk and unanimously passed by the board.
Mr. Freeman reviewed the invoices and initialed the claims, reporting all in order. Mr. Freeman moved to allow the claims for payment as listed. This was seconded by Mr. Bodenhorn and passed unanimously by the board.
Mrs. Church read a Resolution to enlarge participation in the public employees' retirement: Section Three: The following are declared to be covered by the Fund: All salaried employees and all hourly rated employees working 30 hours or more per week The original resolution covered only employees of 35 hours or more per week. Mr. Kinerk moved to adopt the resolution as read. This was seconded by Mr. Freeman and passed unanimously by the board.
Mr. Bucove reported a field examiner from the State Board of Accounts had just spent three weeks auditing the 1980, 1981, 1982 ledgers and records of the library.
Mr. Bucove reported also, the library has been acting as distributor of tax forms for the I.R.S., which has been a greater amount of work than anticipated. Mr. Bucove had received a letter from Dan Burton, United State Representative, pleading our case about all the work involved trying to get forms for the patrons.
There being no further business, Mr. Freeman moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
March 17, 1983
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, March 17, 1983 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, Joyce Foggs, James Freeman, Robert Kinerk, Paul Newbern, and Louie Shearer. Lois Church did not attend. Others attending were David Bucove, library director, Georgetta Roudebush, office manager, and Rick Kirby for the Anderson Herald.
Mrs. Shearer, president, opened the meeting requesting a motion on the minutes of the previous meeting, Mr. Kinerk moved to accept the minutes of February 17, 1983 meeting as presented. This was seconded by Mr. Bodenhorn unanimously passed by the board.
Mrs. Shearer read an Emergency Appropriation Resolution to transfer the following: LIBRARY OPERATING FUND $ 582.00 from 22 to 23 469.00 from 395 to 391 $1,051.00 Mr. Kinerk moved to adopt the resolution as read. This was seconded by Mrs. Foggs and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. Mr. Freeman moved to allow the bills for payment as listed. Mr. Bodenhorn seconded the motion and it was unanimously passed by the board.
A letter from Deborah McBratney-Stapleton, Director of the Anderson Fine Arts Center, was presented to the board. The letter states the Arts Center Board of Trustees has decided to decline the possibility of moving into the library building once it is vacated.
Mr. Bucove stated he had been approached by a private group about the possibility of leasing the library building after it is vacated.
Mr. Bucove asked for item IV of the agenda be deleted. Granted by the board.
Mr. Richard de Bear was not able to extend his visit to Anderson so he could attend the board meeting and meet with the board at this time.
There being no further business, Mrs. Foggs moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
April 21, 1983 The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, April 21, 1983 immediately following the Executive Session, in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, Lois Church, Joyce Foggs, and Louie Shearer. Trustees not attending were James Freeman, Robert Kinerk, and Paul Newbern. Others present were David Bucove, director, Donna Cumberland, deputy director, Georgetta Roudebush, office manager, Kellie Edwards, Herald reporter, and Karen Heartsfield, Bulletin reporter. Also attending were Jennifer and Meredith Church, interested citizens. Others present were members of the library staff.
Donna Cumberland announced that April 17th through April 23rd, 1983 was National Library week, and the library staff would like to invite the board to have refreshments after the board meeting. Mrs. Cumberland asked each staff member to introduce themselves and to state the department they represented. Staff attending were; Joyce Bookout, Betty Copeland, Hilma Dowling, Howard Eldon, Pamela Finlay, Kurt Foust, Linda Funk, Jan Gillespie, James Heffernan, Barbara Hoover, Margaret Jenkins, Leota Jones, Beth Judd, Marceilla Kemple, Lois Laymon, Phyllis Leedom, Frank Lucas, James' Lumbis, Sunny McKee, Jow Powless, Linda Richey, Teresa Robinson, Kay Schneider, Marilyn Shaw, Elora Stringer, Ann Weigand, and Sue Wrin.
Mrs. Shearer, president, called the meeting to order, welcoming the staff and others to the meeting.
Mrs. shearer asked for a motion on the minutes of the previous meeting. Mrs. Church moved to approve the minutes of the March 17, 1983 meeting as presented. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mrs. Shearer read in full an Emergency Appropriation Resolution to transfer the following:
LIBRARY OPERATING FUND $500.00 from 2-22 to 2-23
Mrs. Foggs moved to adopt the resolution as read. This was seconded by Mrs. Church and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reported in writing that everything was in order. Mrs. Church moved to allow the claims for payment as listed. This was seconded by Mrs. Foggs and unanimously passed by the board.
An Application for State Funding was presented to the board for approval. Mr. Bodenhorn moved to adopt the Resolution so the library could receive the State Funds. This was seconded by Mrs. Foggs and unanimously passed by the board.
Mr. Bucove explained there are supposed to be two U. S. Government Document Depositories in each congressional districts, but with the redrawing of the districts, this often leaves some districts without a facility. Mr. Bucove would like to apply for U.S. Government Documents Depository status. This was unanimously approved by the board.
The Indiana Cooperative Library Services Authority (INCOLSA) is preparing to put a state-wide computer system on line to aid in circulation information.
A Resolution to participate in the INCOLSA computer cluster system was presented to the board. LSCA Funds are commited to the state to help with cost if the system goes. It is the understanding of the board this resolution is not binding with INCOLSA in any other way if this system does not materialize. Mrs. Foggs moved to adopt the resolution as read. This was seconded by Mrs. Church and unanimously passed by the board.
There being no further business, Mr. Bodenhorn moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
May 19, 1983
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, May 19, 1983 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Lois Church, Joyce Foggs, Paul Newbern, and Louie Shearer. Trustees not attending were Kenneth Bodenhorn, James Freeman, and Robert Kinerk. Others attending were David Bucove, director, and Georgetta Roudebush, office manager.
Mrs. Shearer, president, opened the meeting with a request for a motion on the minutes of the previous meeting. Mrs. Church moved to accept the minutes of the April 21, 1983 meeting as presented. This was seconded by Mrs. Foggs and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mrs. Church and passed unanimously by the board.
Mr. Bucove informed the board there will be one million dollars of federal funds available as L.S.C.A., Title II. This fund is for new projects not already in progress. This is to generate new jobs within the state. It was stated at the ILA Conference that remodeling is a good way to use the L.S.C.A. Funds. Mr. Bucove was told that acquisition of properties, the property value, not the cost of acquiring the property may be used as the match with the L.S.C.A. Fund. The requirement is the library must supply 70% of the project cost to 30% L.S.C.A. Funds. Mr. Bucove would like to apply for the full one million dollars but take $340,000.00 for the auto center building remodeling as a separate project. If the Anderson Public Library is the only one to apply for the funds, which could happen because of time, the library board could receive the full amount. Because of the dead line attached to the application, Mr. Bucove feels few, if any, other libraries will be able to apply for the L.S.CA. Funds at this time. The application must be submitted by July 15, 1983. It was the consensus of the board to go after anything available to help with the project.
The lease on the annex at 815 Jackson Street expires 5/30/83. Right now the lease is on a month to month extension. Mr. Munson has stated if the library is going to be in the annex very long, he would like to have a new one year lease. Hopefully a year will not be needed.
At the June board meeting, the library board will be taking bids for time warrants from the local banks.
Adams Township citizens are working toward approval to merge with the Pendleton Public Library. This will release the Anderson Public Library from the litigation between Adams Township citizens and the Township Trustee.
Mr. Bucove informed the board he has learned that there are other law firms acting as bonding attorneys beside the "Ice, Miller, DeNatty and Ryan" law firm of Indianapolis. At the beginning of the library's building project, Mr. Bucove had stated there was only one law firm that could be used in obtaining municipal bonds.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
JUNE 16, 1983
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, June 16, 1983 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, Lois Church, James Freeman, Robert Kinerk, and Louie Shearer. Trustees not attending were Joyce Foggs and Paul Newbern. Others attending were David Bucove, director Georgetta Roudebush, office manager. Also attending were Kenneth Montgomery and Mike Montgomery from K.R. Montgomery & Associates Inc.
Mrs. Shearer, president, called the meeting to order, requested a motion on the minutes of the previous meeting. Mrs. Church moved to approve the minutes of the May 19, 1983 board meeting as presented. This was seconded by Mr. Kinerk and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. Mr. Kinerk moved to allow the claims for payment as listed. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mrs. Shearer opened and read bids received on time warrants in the total amount of $450,000.00: Anderson Banking Company --------- 7.8% First National Bank -------------- 9.125% Mr. Kinerk moved to accept the lowest bid of Anderson Banking Company at 7.8% interest on time warrants totaling $450,000.00, to be repaid when the December, 1983 tax settlement is received from the Auditor's office. Mrs. Church seconded the motion and it was unanimously passed by the board.
The lease on the annex building at 815 Jackson Street expired May 31, 1983. A new lease was presented at a cost of $1,800.00 per month- based on a month to month continuance, with a 60 days notice to cancel. Mr. Kinerk moved to give power to Mrs. Shearer, president, and Mrs. Church, secretary, to sign the lease based on it being signed and executed by D. J. Munson first. This motion was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mrs. Shearer reported on the presentation of the Apple III Computer given to the Children's Department by the Rotary Club of Anderson. This will be for hands on use for the children in the department.
Mr. Bucove reported a new Interlibrary Loan Policy will be presented for approval in the near future. The Indiana State Library is adopting a new policy "if the library charges for loaning of a book, then the Indiana State Library will not loan to that library in return".
There being no further business, Mr. Kinerk moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
July 28, 1983
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, July 28, 1983 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Lois Church, Joyce Foggs, James Freeman, Robert Kinerk, Paul Newbern, and Louie Shearer. Kenneth Bodenhorn did not attend. Others attending were David Bucove, director, Georgetta Roudebush, office manager, and Ray Boomhower, from the Anderson Herald.
Mrs. Shearer, president, opened the minutes of the June 16, 1983 meeting. This was seconded by Mrs. Foggs and unanimously passed by the board.
Mrs. Shearer read an Emergency Appropriation owing funds: LIBRARY OPERATING FUND $125.00 from 395 to 391
Mr. Newbern moved to adopt the resolution as read. This was seconded by Mr. Kinerk and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all were in order. Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mrs. Church and passed unanimously by the board.
Mr. Bucove informed the board it would be necessary to set the dates for the public hearing and adoption of the 1984 Budget. A public hearing will be conducted August 18, 1983 at 7:30 p.m. with the actual budget adoption to take place August 25, 1983 at 4:00 p.m. at the library.
Mr. Kinerk moved to accept from Lincoln National Life Insurance Company offer to sell real estate known as the Sears Roebuck and Company main store and parking lots located at 1204 Main Street, Anderson, Indiana for the sum of $298,000.00. This was seconded by Mrs. Foggs and unanimously passed by the board. Mr. Pitt is to verify by letter the purchase to Bob McCord, bonding attorney.
Mr. Freeman moved to accept the signed agreement to terminate lease from Sears, Roebuck & Company. This was seconded by Mr. Newbern and unanimously passed by the board. The lease being between Lincoln National Life Insurance Co. and Sears, Roebuck & Co. for real estate located at 1204 Main Street, Anderson, IN. A letter to verify the termination agreement is to be sent to Bob McCord.
Mrs. Church moved to accept the Automotive & Tire Store of Sears, Roebuck & Co located at 1321 Central Avenue, Anderson, Indiana from Melvin Simon and Associates, Mounds Mall Development Co. as a gift to the library. This is to be verified by Mr. Pitt to Bob McCord. This motion was seconded by Mr. Newbern and unanimously passed by the board.
Fred Boze made an offer to sell real estate located on East 13th Street, south of Sears, Roebuck & Co. Mr. Kinerk made a motion to purchase the property of Mr. Boze for the sum of $8,127.50. This was seconded by Mr. Freeman and unanimously passed by the board.
Mr. Kinerk moved to start appraisal proceedings on properties located at Main Street to Central Avenue from 11th Street, north to the alley, lots A & B for the purpose of disposing of surplus property.
A letter of proposal to establish a retainer fee plus unusual costs was received from Jerome o. Pitt. Mr. Pitt has agreed to modification such as cost per 6 hours per quarter as to 2 hours per month of legal services rendered, at a rate of $75.00.per month. Mrs. Church moved to accept the modified verse of Mr. Pitt's cost for legal services. This was seconded by Mrs. Foggs and unanimously passed by the board. ____________________________________________________________________ ANDERSON-ANDERSON, STONE CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
AUGUST 25, 1983
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, August 25, 1983 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Lois Church, James Freeman, Robert Kinerk, and Paul Newbern. Trustees not attending were Kenneth Bodenhorn, Joyce Foggs, and Louie Shearer. Others attending were David Bucove, library director, Georgetta Roudebush, office manager, and Ray Boomhower, reporter from the Anderson Herald.
Mrs. Church, chairperson, opened the meeting, requested a motion on the minutes of the July 28, 1983 meeting. Mr. Freeman moved to accept the minutes of the July 28, 1983 meeting as presented. This was seconded by Mr. Kinerk and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order for payment. Mr. Kinerk moved to allow the claims for payment as listed. This was seconded by Mr. Freeman and unanimously passed by the board.
Audit reports were received from the Indiana State Board of Account and presented to the board for review. Mr. Bucove pointed out to the board, it was a good report and that there was not any comments about the accounting of all of the library's funds. Mrs. Church stated she would like to have it recorded in the minutes that Georgetta Roudebush is highly recognized by the Indiana State Board of Accounts for her work at the library.
A contract was presented to the board for review. The Anderson-Anderson, Stony Creek Township Public Library will serve as a film center for the Eastern Indiana ALSA. if approved by the board. The contract time will extend from October 1, 1983 through September 30, 1984. Mr. Kinerk moved to authorize the president and secretary of the library board to sign the contract. This was seconded by Mr. Newbern and passed unanimously by the board.
Presented to the board was a contract between Eastern Indiana ALSA and the Anderson-Anderson, Stony Creek Township Public Library whereas the library will act as a Reference Services Center, from October 1, 1983 through September 30, 1984. Mr. Freeman moved to approve the contract between Eastern Indiana ALSA and Anderson-Anderson, Stony Creek Township Public Library designating the library as a Reference Services Center. This was seconded by Mr. Newbern and unanimously passed by the board.
The 1984 Budget was presented for adoption. Mr. Bucove explained there is an appeal attached to cover the increase in unemployement compensation. Mr. Newbern reported he had studied the budget carefully and felt it to be a good budget. Mr. Newbern moved to adopt the 1984 Budget as advertised. This was seconded by Mr. Kinerk and unanimously passed by the board.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
August 18, 1983
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, August 18, 1983 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, James Freeman, Paul Newbern, and Louie Shearer. Trustees not attending were Lois Church, Joyce Foggs, and Robert Kinerk. Others attending were David Bucove, director, and Georgetta Roudebush, office manager.
Mrs. Shearer, president, opened the meeting for the purpose of a Public Hearing on the 1984 Budget.
Mr. Bucove requested that all business except the public hearing be tabled until the August 25, 1983 meeting. It was the consensus of the board to table all business listed on the agenda other than the public hearing until August 25, 1983.
There was a discussion held about the 1984 Budget, with Mr. Bucove pointing out some of the figures were to cover operating cost when the move is made to the Sears buildings.
The meeting was in session for approximately for 45 minutes and during that time there was not any concerned citizen in attendance inquiring for any information about the 1984 Budget.
There being no further business, Mr. Bodenhorn moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
September 15, 1983
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, September 15, 1983 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Lois Church, Joyce Foggs, James Freeman" Robert Kinerk, and Paul Newbern. Trustees not attending were Kenneth Bodenhorn and Louie Shearer. Others attending were David Bucove, library director, Georgetta ) Roudebush, office manager, and Ray Boomhower, Anderson Herald reporter.
Mrs. Foggs, chairperson, opened the meeting with a request for a motion on the minutes of the August meetings. Mr. Freeman moved to accept the minutes of the August 18, 1983 and August 25, 1983 meetings. This was seconded by Mrs. Church and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims reporting all in order for payment. Mr. Kinerk moved to allow the claims for payment as listed. Mr. Newbern seconded the motion and it was unanimously passed by the board.
A new Interlibrary Loan Policy was presented for approval. The Indiana State Library does not approve of any in-state library fees on borrowing and the policy now in effect does allow for a fee to be charged to those libraries which in return would charge the Anderson Public Library for interlibrary loan services. The new ILL policy eliminates all in-state ILL fees. Mr. Bucove explained if a library does charge an interlibrary fee, we no longer would loan to that library rather than charge the ILL fee. Mr. Freeman moved to approve the Interlibrary Loan Policy as presented. This was seconded by Mr. Newbern and unanimously passed by the board.
An application to renew the Reciprocal Borrowing Policy with the Indiana State Library was signed by Mrs. Foggs as acting president in the absence of Mrs. Shearer.
Mr. Bucove made a status report on Project Circ. Must have the contract signed and returned by September 30, 1983. It was the consensus of the board for Mr. Bucove to forward a letter explaining the library's financial status with the building program, stating the library was still interested in Project Circ but could not be committed at this time.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
October 20, 1983
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, October 20, 1983 at 7:00 p.m. in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, Lois Church, Joyce Foggs, and James Freeman. Trustees not attending were Robert Kinerk, Paul Newbern, and Louie Shearer. Others attending were David Bucove, director, Georgetta Roudebush, office manager, and Jerome Pitt, library's attorney.
Mrs. Foggs presided as chairperson.
Mr. Bucove made a request to add an item to the agenda, "matters pertaining to Real Estate". Mr. Freeman moved to allow the addition of Item III - Matters Pertaining to Real Estate Acquisitions, moving the Adjournment to Item IV on the agenda. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mr. Freeman moved to accept the minutes of the September 15, 1983 meeting as presented. This was seconded by Mrs. Church and it was unanimously passed by the board.
Mrs. Foggs read an Emergency Appropriation Resolution to transfer the following: LIBRARY OPERATING FUND $1,833.11 from 123 to 122 85.20 from 114 to 131 734.97 from 24 to 23 155.00 from 34 to 31 936.62 from 34 to 32 176.28 from 34 to 395 $3,920.88 total transfers Mr. Freeman moved to adopt the resolution as read. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mr. Bucove reported Mr. Newbern had reviewed the invoices and initialed the claims, reporting all in order for payment. Mrs. Church moved to allow the claims for payment as listed. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mr. Bucove informed the board about property located at 12th Street and Central Avenue, being available for purchase. A discussion was held. Mr. Bodenhorn feels the time to purchase property is when it is for sale. Mr. Freeman would like to see if the property could be acquired for less than the $37,300.00 which is the purchase price at this time. Mr. Bodenhorn feels the entire board members should have an input before a decision is made. It was the consensus of the board to wait until more of the trustees were available before a decision is made.
There being no further business, Mr. Freeman moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
November 22, 1983
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Tuesday afternoon, November 22, 1983 at 4:00 p.m. in the Technical Service Department of the library. Trustees present were Louie Shearer, Lois Church, Robert Kinerk, and Paul Newbern. Trustees not attending were Kenneth Bodenhorn, Joyce Foggs, and James Freeman. Others attending were David Bucove, director, Georgetta Roudebush, office Manager, Beth Oljace, Technical Services librarian, Rick Gregory, INCOLSA representative, and Ray Boombower, Herald reporter.
Mrs. Shearer, president, opened the meeting with a request for a motion on the minutes of the previous meeting. Mrs. Church moved to accept the minutes of the October 20, 1983 meeting. This was seconded by Mr. Kinerk and unanimously passed by the board.
Mrs. Shearer read an Emergency Resolution to transfer the following: LIBRARY OPERATING FUND $ 330.00 from 112 to 131 168.33 from 22 to 23 330.00 from 34 to 31 1,934.05 from 34 to 32 469.56 from 37 to 36 612.14 from 37 to 395 1,201.91 from 37 to 396 $5,045.99 total Mr. Kinerk moved to adopt the resolution as read. Mr. Newbern seconded the motion and it was unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mr. Kinerk and unanimously passed by the board.
Employees of Indiana Bell are using the parking lot located at the northwest corner of 12th Street and Central Avenue. Mr. Kinerk moved to accept Mr. Bucove's recommendation to set the parking fees the same as Citizens Banking Co. This is a temporary arrangement with Indiana Bell.
Mr. Bucove reported the board will be receiving bids on time warrants at the December, 1983 meeting.
A discussion was held as to the date and time of the December board meeting. It was decided to have the meeting on the regular day, (third Thursday) December 1983, but move the time to 4:00 p.m. if a quorum can be obtained.
Mr. Bucove introduced Rick Gregory from INCOLSA, who will demonstrate the GEAC Computer. The terminal Mr. Gregory used for the demonstration was hooked up with a computer in Toronto, ON. Canada.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
December 15, 1983
The Board of Trustees of the Anderson, Anderson, Stony Creek Township Public Library met Thursday afternoon, December 15, 1983 at 4:00 p.m. at the Annex building of the library. Trustees present were Lois Church, Joyce Foggs, Paul Newbern, and Louie Shearer. Trustees not attending were Kenneth Bodenhorn, James Freeman, and Robert Kinerk. Others attending were David Bucove, Director, Beth Oljace, Head of Technical Services Dept., Georgetta Roudebush, Office Manger, Jerome Pitt, Library's Attorney, and Ray Boomhower, Herald Reporter.
Mrs. Shearer, President, opened the meeting with a request for a motion on the minutes of the previous meeting. Mrs. Church moved to accept the minutes of November 22, 1983 as presented. This was seconded by Mrs. Foggs and unanimously passed by the board.
Mrs. Shearer read two Emergency Resolutions to make transfer within the Library Operating Fund and the Library Improvement Reserve Fund as following:
LIBRARY OPERATING FUND $ 58.75 from 111 to 131 $ 1,078.57 from 123 to 42 268.65 from 112 to 131 447.13 from 124 to 42 170.71 from 112 to 21 943.46 from 22 to 42 53.13 from 112 to 23 701.23 from 24 to 42 600.00 from 112 to 31 155.58 from 33 to 42 1,554.26 from 112 to 32 12,736.05 from 34 to 42 695.37 from 112 to 36 31,966.25 from 35 to 42 641.03 from 112 to 395 26,613.51 from 37 to 42 1,472.34 from 112 to 42 396.47 from 391 to 42 3,939.91 from 112 to 42 2,520.17 from 392 to 42 4,949.15 from 114 to 42 9.05 from 393 to 42 620.29 from 121 to 42 1,600.64 from 44 to 42 $11,718.54 from 45 to 42 Total $105,514.24
LIBRARY IMPROVEMENT RESERVE FUND $20,000.00 from 39 to 31 4,200.00 from 36 to 31 $24,200.00 Total Mrs. Foggs moved to adopt the resolution to transfer Library Operating Funds. This was seconded by Mr. Newbern and unanimously passed by the board. Mrs. Church moved to adopt the resolution to transfer Library Improvement Reserve Funds. This was seconded by Mrs. Foggs and unanimously passed by the Board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order for payment. Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mrs. Church and was passed unanimously by the board.
Mrs. Shearer opened and read the bids received from two local banks to loan operating funds to the library for the first six months of 1984. The bids were: Anderson Banking Co. $450,000.00 rate of interest 8.14% First National Bank $450,000.00 rate of interest 9.40% Mr. Newbern moved to accept the Anderson Banking Co. bid as the lowest bidder on time warrants. This was seconded by Mrs. Foggs and passed unanimously by the board.
Mr. Newbern made motion to accept Lincoln National Life Insurance Co. offer to sell the Sears, Roebuck and Co. property to the library. Lincoln National Life Insurance Co. is to be paid a total of $290,000.00, which $15,000.00 was paid as earnest money in July, 1983. Sears, Roebuck & Co. has agreed to terminate their lease. Mounds Mall Development Inc. has given to the library the Sears, Roebuck & Co. Auto Parts Store. Jerome Pitt reported all had been recorded at the Madison County Recorders office on this date.
Mr. Bucove presented a legal notice for advertising the offer to sell library property located on Eleventh Street between Main Street and Central Avenue. must wait 60 days from date of last advertising for bids. Consent was granted by the board for the legal notice to be placed in local newspapers.
Mr. Bucove informed the board an offer to sell property located on East 12th St., east of Central Avenue has been received from American Federal Savings and Loan Assn. Also an offer to sell property located next to the American Federal property has been received from First Indiana Federal Savings Bank. Mrs. Church moved to accept both offers to sell property. This was seconded by Mrs. Foggs and unanimously passed by the board.
If the library is to take part in the INCOLSA II Project Circle there needs to be a commitment made to buying into the system with only one terminal. Mrs. Foggs moved to approve the INCOLSA contract. This was seconded by Mrs. Church and passed unanimously by the board.
Mr. Newbern moved to approve the encumbrance of purchase order #3754 for $25,000 to American Federal Savings and Loan Assn. for property which was offered for sell to the library. Contract previously approved by the board. Mrs. Foggs seconded the motion and it was unanimously approved by the board.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________
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